Lubricant/Oil Products
| Agency: | City of Bangor |
|---|---|
| State: | Maine |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD11622587998474576 |
| Posted Date: | Nov 15, 2023 |
| Due Date: | Nov 29, 2023 |
| Source: | Members Only |
Lubricant/Oil Products
The City of Bangor is requesting proposals from qualified vendors to furnish and deliver Lubricant/Oil Products for a period of three years.
Due by 2:00 PM, Wednesday, November 29, 2023
General Information
Attachment Preview
Request for Proposals
Lubricant/Oil Products
Proposal No.
P24-17
Purchasing Department
73 Harlow Street
Bangor, ME 04401
207-992-4282
Issue Date: November 1, 2023
I. Introduction
The City of Bangor is requesting proposals from qualified vendors to furnish and
deliver Lubricant/Oil Products, FOB destination to various locations throughout the
City of Bangor, for a period of three (3) years.
Three (3) additional one (1) year renewal options are to be contemplated contingent
upon mutual agreement of the parties. The products and their delivery shall comply
with the specifications contained in this request. The City may award one (1) or
more contracts.
II. General Information
Available on the City’s website at the following web address:
www.bangormaine.gov/proposals. By submitting a response to this solicitation, the
Proposer accepts the responsibility for downloading, reading, and bidding by the
terms and conditions set forth in the City’s “General Information for Vendors”.
In your proposal, please specify whether you currently have or are in the process of
developing a domestic violence policy. If you do not have such a policy, let us know
if you would like to receive a copy of the City of Bangor's policy as a reference.
III. Submission
For consideration, submit the Proposal Bid Form in an envelope marked "Proposal
No. P24-17: Lubricants/Oil Products" by 2:00 P.M. on Wednesday, November 29,
2023, to the Purchasing Department at City Hall, 73 Harlow Street, Bangor, Maine
04401.
Proposals may also be submitted via email by sending to: bids@bangormaine.gov. If
emailing the proposal, please reference “Proposal No. P24-17: Lubricants/Oil
Products” in the subject line. Proposals will be publicly opened at the time stated
Proposal No. P24-17
Page 1 of 9
Lubricants/Oil Products
above in Council Chambers, 3rd floor of Bangor City Hall, 73 Harlow Street, Bangor,
Maine.
A tabulation of all received proposals will be posted on the City's website by 4:30
P.M. on the opening date. Visit www.bangormaine.gov/bidtabs for results.
IV. Questions
Any questions must be directed in writing to bids@bangormaine.gov no later than
4:30 P.M., Friday, November 17, 2023.
The City will provide a response by 4:30 P.M. on Tuesday, November 21, 2023.
This response will be in the form of an addendum, accessible on the City's website.
Notifications will be sent to the Registered Vendor List when new addenda are
released. To receive these updates, the City strongly encourages all potential
Proposers to register as vendors at www.bangormaine.gov/vendorregistration.
V. Late Proposals
It is the responsibility of the Proposer(s) to see that their proposals have sufficient
time to be received by the Purchasing Department before the submittal deadline.
Any proposal, portion of a proposal, or requested proposal revision received at the
City Purchasing Department after the time and date specified, will be returned to the
Proposer unopened.
VI. Withdrawal of Proposals
No Proposer may withdraw their proposal for a period of ninety (90) days from the
date of opening. All proposals shall be subject to acceptance by the City during this
period.
To withdraw a proposal prior to the opening, the Proposer shall request the
withdrawal in writing. All costs associated with the withdrawal (i.e. mailing fees) will
be borne by the Proposer.
VII. Rejection
The City reserves the right to reject any proposals, waive any informalities or defects
in proposals, or accept a higher cost proposal if it is deemed to be in the best
interest of the City. The City also reserves the right to clarify with the successful
Proposer.
Proposal No. P24-17
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Lubricants/Oil Products
VIII. Information for Proposers
A. All Federal and State taxes must be excluded from the proposal price. Upon
request, a tax exemption certificate for the City of Bangor shall be furnished to
the successful Proposer.
B. The Bid Form must be completed and included with this request.
IX. Prices
The prices shall be those figures proposed and must remain firm for the first year of
the contract. Any price increase thereafter must have a thirty (30) day written
notification by the successful Proposer to the City, prior to the anniversary date of
the contract and be agreed upon by both parties. Any invoices showing a price
increase not previously approved by the City will not be valid, therefore only the
original contract amount will be paid. The City of Bangor is responsible for paying the
Maine Motor Vehicle Oil Premium. It is the responsibility of the Proposer to include
that price in your per gallon/quart pricing. No other amount will be accepted after the
bid submission.
X. Estimated Annual Quantity Requirements
The estimated annual quantity requirements are referenced in Section XII.
Specifications, Items 1-24, cover past annual use only and are not a commitment
to purchase. Please note that the pricing request on the Bid Form and the estimated
annual quantity of units may not match. Delivery shall be made only as specifically
authorized by the City of Bangor.
If the City’s actual annual usage does not result in orders for the quantities noted in
Section XII. Specifications, Items 1-24, this will not constitute a basis for a price
adjustment.
XI. Award
The bid award will be based on one or more of the following:
A. General standing of Proposer in the industry.
B. Availability of items requested.
C. Qualifications of and/or prior history with the Proposer and equipment (if there is
no history with the Proposer, references may be requested).
D. Price.
XII. Specifications
Item 1: SAE 10W30 HD
Estimated Annual Quantity: 600 Gallons.
Proposal No. P24-17
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Lubricants/Oil Products
A. API CJ-4/CJ-4, CI-4 Plus, CI-4, CH-4/CG-4/CF/SM.
B. Caterpillar ECF-3.
C. Cummins CES 20081.
D. DDC 93K218.
E. Mack EO-O Premium Plus.
F. Volvo VDS-4.
Item 2: SAE 0W20 Semi Synthetic
Estimated Annual Quantity: 400 Gallons – Bulk.
Item 3: SAE 15W40 Rotella T or Equivalent
Estimated Annual Quantity: 1000 Gallons – Bulk and 55-gallon drums.
Item 4: Multipurpose HD 80w90 Extreme Pressure Gear Oil
Estimated Annual Quantity: (6) 120 lb. kegs; 90 gallons in 5-gallon pails; 50 quarts.
A. API GL-5/MT-1.
B. MIL-PRF-2105E.
C. MACK GO-J.
Item 5: Universal Hydraulic Tractor Fluid
Such as Service Pro Premium Universal Hydraulic Tractor Fluid
Estimated Annual Quantity: 600 gallons – Bulk.
A. John Deere Fluid Type 303, J14B, J-20A, J-20C, J-21A.
B. Allis Chalmers #272843.
C. Allison C, C-1, C-2, C-3, C-4.
D. Komatsu.
E. Kubota UDT.
Item 6: Extreme Pressure Lithium Complex High-Temperature Grease
Such as Citgo Lithoplex RT Grease
Estimated Annual Quantity: (8) 120 lb. kegs; 15 gallons in 5-gallon pails, and 5
cases of tubes.
A. ASTM LB.
Item 7: Universal Synthetic Blend Automatic Transmission Fluid
Estimated Annual Quantity: 300 gallons.
A. Dexron VI: Must meet GM specification (GMN10060); must be back serviceable
for all previous Dexron specifications.
Item 8: Full Synthetic Tran-Synd (TES 295) or Equivalent
Estimated Annual Quantity: 200 gallons.
Proposal No. P24-17
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Lubricants/Oil Products
Item 9: Synthetic Extreme Pressure Gear Oil 75W90
Estimated Annual Quantity: (3) 55-gallon drums; 6 cases (12 per case).
A. API GL-5/MT-1.
B. Arvin Meritor O76-N/076-E.
C. Dana Shaes-256 Rev C.
D. International TMS 6816.
E. MIL-PRF-2105E/SAEJ2360.
F. Mack GO-J.
Item 10: #00 Off Highway and Construction grease with 3% Molybdenum (for
onboard grease system)
Estimated Annual Quantity: (4) 120 lb. keg.
A. ASTM GC-LB.
B. Minimum Base Oil Viscosity 40C 320.
Item 11: Premium Hydraulic Oil for Equipment requiring dielectric protection
Such as Citgo Hydurance AW CP Fluid
Estimated Annual Quantity: 270 gallons.
A. Dielectric Strength, ASTM D 877, 35KV minimum.
B. ASTM D 6158 HM.
C. Parker-Denison HF-0.
D. DIN 51524-2.
E. Eaton 03-401-2010.
F. ISO 11158 HM.
G. Wide Temperature Performance.
Item 12: Antifreeze: 50/50 pre-mix extended life antifreeze/coolant for heavy-
duty diesel and gasoline engines
Estimated Annual Quantity: 600 gallons – drum.
Item 13: Diesel Exhaust Fluid (DEF)
Estimated Annual Quantity: 4,500 gallons – bulk.
A. Must be API Certified.
B. Must be ISO 22291 Rated.
Item 14: OIL DRI absorbent or equivalent
Estimated Annual Quantity: 100 bags.
Item 15: SPHAG-SORB Organic Peat Moss absorbent or equivalent
Estimated Annual Quantity: 50 bags.
Proposal No. P24-17
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Lubricants/Oil Products
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