Playground Improvement Services
| Agency: | City of Ann Arbor |
|---|---|
| State: | Michigan |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD11682489389166013 |
| Posted Date: | Apr 10, 2024 |
| Due Date: | May 7, 2024 |
| Solicitation No: | RFP 24-31 |
| Source: | Members Only |
| due date & time | bid description | bid # | primary contact | status |
|
May 7, 2024 3:00PM
|
Playground Improvement Services
|
RFP 24-31
|
Adam Fercho
|
Open
|
Attachment Preview
REQUEST FOR PROPOSAL
RFP # 24-31
PLAYGROUND IMPROVEMENT SERVICES
City of Ann Arbor
Community Services Area / Parks and Recreation Services
Due Date: MAY 7, 2024 by 3:00 p.m. (local time)
Issued By:
City of Ann Arbor
Procurement Unit
301 E. Huron Street
Ann Arbor, MI 48104
TABLE OF CONTENTS
SECTION I: GENERAL INFORMATION .....................................................................…3
SECTION II: SCOPE OF SERVICES........................................................................... 10
SECTION III: MINIMUM INFORMATION REQUIRED ................................................. 13
SECTION IV: ATTACHMENTS ................................................................................... 17
Attachment A – Prevailing Wage Declaration of Compliance Form
Attachment B - Legal Status of Respondent
Attachment C – Non-Discrimination Ordinance Declaration of Compliance Form
Attachment D – Living Wage Declaration of Compliance Form
Attachment E – Vendor Conflict of Interest Disclosure Form
Attachment F – Non-Discrimination Ordinance Poster
Attachment G – Living Wage Ordinance Poster
Attachment H – Sample Certified Payroll Forms
APPENDIX A: SAMPLE PROFESSIONAL SERVICES AGREEMENT ........................ 28
2
SECTION I - GENERAL INFORMATION
A. OBJECTIVE
The City of Ann Arbor, Parks and Recreation Services Unit, is seeking the services of
a firm to provide as-needed playground improvement services. A Professional
Services contract will be awarded to one company for a period of five fiscal years for
miscellaneous playground improvement services, with the City reserving an option to
extend the contract term for up to two additional one-year periods. Expenditures are
capped at a Not to Exceed Amount of $350,000 per fiscal year. Actual expenditure
per fiscal year within the capped amount will vary dependent on needed services for
the respective year. The City’s fiscal year begins on July 1st and ends on June 30th.
B. QUESTIONS AND CLARIFICATIONS / DESIGNATED CITY CONTACTS
All questions regarding this Request for Proposal (RFP) shall be submitted via e-mail.
Questions will be accepted and answered in accordance with the terms and conditions
of this RFP.
All questions shall be submitted on or before APRIL 22, 2024 at 5:00 p.m., and
should be addressed as follows:
Scope of Work/Proposal Content questions shall be e-mailed to Adam Fercho,
Park Planner – a.fercho@a2gov.org
RFP Process and Compliance questions shall be e-mailed to Colin Spencer, Buyer
- CSpencer@a2gov.org
Should any prospective offeror be in doubt as to the true meaning of any portion of
this RFP, or should the prospective offeror find any ambiguity, inconsistency, or
omission therein, the prospective offeror shall make a written request for an official
interpretation or correction by the due date for questions above.
All interpretations, corrections, or additions to this RFP will be made only as an official
addendum that will be posted to a2gov.org and MITN.info and it shall be the
prospective offeror’s responsibility to ensure they have received all addenda before
submitting a proposal. Any addendum issued by the City shall become part of the
RFP, and must be incorporated in the proposal where applicable.
C. PROPOSAL FORMAT
To be considered, each firm must submit a response to this RFP using the format
provided in Section III. No other distribution of proposals is to be made by the
prospective bidder. An official authorized to bind the bidder to its provisions must sign
the proposal. Each proposal must remain valid for at least one hundred and twenty
(120) days from the due date of this RFP.
Proposals should be prepared simply and economically providing a straightforward,
concise description of the bidder’s ability to meet the requirements of the RFP. No
erasures are permitted. Mistakes may be crossed out and corrected and must be
initialed in ink by the person signing the proposal.
3
D. SELECTION CRITERIA
Responses to this RFP will be evaluated using a point system as shown in Section III.
A selection committee comprised primarily of staff from the City will complete the
evaluation.
If interviews are desired by the City, the selected firms will be given the opportunity to
discuss their proposal, qualifications, past experience, and their fee proposal in more
detail. The City further reserves the right to interview the key personnel assigned by
the selected bidder to this project.
All proposals submitted may be subject to clarifications and further negotiation. All
agreements resulting from negotiations that differ from what is represented within the
RFP or in the proposal response shall be documented and included as part of the final
contract.
E. SELECTION CRITERIA
Responses to this RFP will be evaluated using a point system as shown in Section III.
A selection committee comprised of staff from the City will complete the evaluation.
The fee proposals will not be reviewed at the initial evaluation. After initial evaluation,
the City will determine top proposals, and open only those fee proposals. The City
will then determine which, if any, firms will be interviewed. During the interviews, the
selected firms will be given the opportunity to discuss their proposal, qualifications,
past experience, and their fee proposal in more detail. The City further reserves the
right to interview the key personnel assigned by the selected offeror to this project. If
the City chooses to interview any respondents, the interviews will be tentatively held
the week of MAY 28, 2024. Offeror must be available on these dates.
All proposals submitted may be subject to clarifications and further negotiation. All
agreements resulting from negotiations that differ from what is represented within the
RFP or in the proposal response shall be documented and included as part of the final
contract.
F. SEALED PROPOSAL SUBMISSION
All proposals are due and must be delivered to the City on or before, MAY 7,
2024 at 3:00 p.m. (local time). Proposals submitted late or via oral, telephonic,
telegraphic, electronic mail or facsimile will not be considered or accepted.
Each respondent must submit in a sealed envelope
• one (1) original proposal
• three (3) additional proposal copies
• one (1) digital copy of the proposal preferably on a USB/flash drive
as one file in PDF format
Each respondent should submit in a single separate sealed envelope marked
Fee Proposal
• two (2) copies of the fee proposal
4
The fee proposal and all costs should be separate from the rest of the
proposal.
Proposals submitted should be clearly marked: “RFP No.24-31 – Playground
Improvement Services” and list the offeror’s name and address.
Proposals must be addressed and delivered to:
City of Ann Arbor
c/o Customer Service
301 East Huron Street
Ann Arbor, MI 48104
All proposals received on or before the due date will be publicly opened and recorded
on the due date. No immediate decisions will be rendered.
Hand delivered bids may be dropped off in the Purchasing drop box located in the Ann
Street (north) vestibule/entrance of City Hall which is open to the public Monday
through Friday from 8am to 5pm (except holidays). The City will not be liable to any
prospective offeror for any unforeseen circumstances, delivery, or postal delays.
Postmarking on the due date will not substitute for receipt of the proposal. Offerors
are responsible for submission of their proposal. Additional time will not be granted
to a single prospective offeror. However, additional time may be granted to all
prospective offerors at the discretion of the City.
A proposal may be disqualified if the following required forms are not included
with the proposal:
• Attachment A - City of Ann Arbor Prevailing Wage Declaration of
Compliance
• Attachment C - Non-Discrimination Declaration of Compliance
• Attachment D - City of Ann Arbor Living Wage Declaration of Compliance
• Attachment E - Vendor Conflict of Interest Disclosure Form of the RFP
Document
Proposals that fail to provide these forms listed above upon proposal opening
may be deemed non-responsive and may not be considered for award.
Please provide the forms outlined above (Attachments A, C, D and E) within
your narrative proposal, not within the separately sealed Fee Proposal
envelope.
All proposed fees, cost or compensation for the services requested
herein should be provided in the separately sealed Fee Proposal envelope
G. oDnISlyC.LOSURES
Under the Freedom of Information Act (Public Act 442), the City is obligated to permit
review of its files, if requested by others. All information in a proposal is subject to
disclosure under this provision. This act also provides for a complete disclosure of
contracts and attachments thereto.
H. TYPE OF CONTRACT
5
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation.
For more information, please visit the Publication URL Web page.
TRY FOR FREE
Not a USAOPPS Member Yet?
Get unlimited access to thousands of active local, state and federal government bids and awards in All 50 States.