2024 Annual Resurfacing Program
| Agency: | City of Ann Arbor |
|---|---|
| State: | Michigan |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD11682500948996224 |
| Posted Date: | Feb 14, 2024 |
| Due Date: | Feb 22, 2024 |
| Solicitation No: | RFP 24-04 |
| Source: | Members Only |
| due date & time | bid description | bid # | primary contact | status |
|
February 22, 2024 11:00AM
|
2024 Annual Resurfacing Program
|
RFP 24-04
Plans Addendum 1 |
Andrea Wright
|
Open
|
Attachment Preview
PUBLIC IMPROVEMENT REQUEST FOR PROPOSAL
RFP# 24-04
2024 ANNUAL RESURFACING PROGRAM
City of Ann Arbor
Public Servies Area / Engineering
Due Date: February 22, 2024, by 11:00 a.m. (local time)
Issued By:
City of Ann Arbor
Procurement Unit
301 E. Huron Street
Ann Arbor, MI 48104
TABLE OF CONTENTS
SECTION I: GENERAL INFORMATION.................................................................................. …3
SECTION II: SCOPE OF WORK ...............................................................................................11
SECTION III: MINIMUM INFORMATION REQUIRED...............................................................12
SECTION IV: ATTACHMENTS..................................................................................................20
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SECTION I - GENERAL INFORMATION
A. OBJECTIVE
The purpose of this Request for Proposal (RFP) is to select a firm to provide
construction services for the 2024 Annual Resurfacing Program.
B. BID SECURITY
Each bid must be accompanied by a certified check or Bid Bond by a surety licensed
and authorized to do business within the State of Michigan, in the amount of 5% of the
total of the bid price.
Proposals that fail to provide a bid security upon proposal opening will be
deemed non-responsive and will not be considered for award.
C. QUESTIONS AND CLARIFICATIONS / DESIGNATED CITY CONTACTS
All questions regarding this Request for Proposal (RFP) shall be submitted via e-mail.
Questions will be accepted and answered in accordance with the terms and conditions
of this RFP.
All questions shall be submitted on or before February 6, 2024, at 1:00 p.m.
(local time), and should be addressed as follows:
Scope of Work/Proposal Content questions shall be e-mailed to Andrea Wright,
Project Manager - AWright@a2gov.org.
RFP Process and Compliance questions shall be e-mailed to Colin Spencer, Buyer
- CSpencer@a2gov.org
Should any prospective bidder be in doubt as to the true meaning of any portion of
this RFP, or should the prospective bidder find any ambiguity, inconsistency, or
omission therein, the prospective bidder shall make a written request for an official
interpretation or correction by the due date for questions above.
All interpretations, corrections, or additions to this RFP will be made only as an official
addendum that will be posted to a2gov.org and MITN.info and it shall be the
prospective bidder’s responsibility to ensure they have received all addenda before
submitting a proposal. Any addendum issued by the City shall become part of the
RFP, and must be incorporated in the proposal where applicable.
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D. PRE-PROPOSAL MEETING
A pre-proposal conference for this project will be held via Teams on January 31, 2024, at 2:00
p.m. Meeting link provided upon request. Email requests to Andrea Wright at
AWright@a2gov.org by 12:00 p.m. January 31, 2024.
Attendance at this conference is highly recommended. Administrative and technical questions
regarding this project will be answered at this time. The pre-proposal conference is for
information only. Any answers furnished will not be official until verified in writing by the
Financial Service Area, Procurement Unit. Answers that change or substantially clarify the
proposal will be affirmed in an addendum.
E. PROPOSAL FORMAT
To be considered, each firm must submit a response to this RFP using the format
provided in Section III. No other distribution of proposals is to be made by the
prospective bidder. An official authorized to bind the bidder to its provisions must sign
the proposal. Each proposal must remain valid for at least one hundred and twenty
(120) days from the due date of this RFP.
Proposals should be prepared simply and economically providing a straightforward,
concise description of the bidder’s ability to meet the requirements of the RFP. No
erasures are permitted. Mistakes may be crossed out and corrected and must be
initialed in ink by the person signing the proposal.
F. SELECTION CRITERIA
Responses to this RFP will be evaluated using a point system as shown in Section III.
A selection committee comprised primarily of staff from the City will complete the
evaluation.
If interviews are desired by the City, the selected firms will be given the opportunity to
discuss their proposal, qualifications, past experience, and their fee proposal in more
detail. The City further reserves the right to interview the key personnel assigned by
the selected bidder to this project.
All proposals submitted may be subject to clarifications and further negotiation. All
agreements resulting from negotiations that differ from what is represented within the
RFP or in the proposal response shall be documented and included as part of the final
contract.
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G. SEALED PROPOSAL SUBMISSION
All proposals are due and must be delivered to the City on or before February
22, 2024 by 11:00 a.m. (local time). Proposals submitted late or via oral, telephonic,
telegraphic, electronic mail or facsimile will not be considered or accepted.
Each respondent should submit in a sealed envelope
• one (1) original proposal
• two (2) additional proposal copy
• one USB/flash drive that contains:
o one (1) digital copy of the proposal preferably as one file in
PDF format
o one (1) digital copy of E. Schedule of Pricing/Cost preferably
as one file in Excel format
Proposals submitted should be clearly marked: “RFP No. 24-04 – 2024 Annual
Resurfacing Program” and list the bidder’s name and address.
Proposals must be addressed and delivered to:
City of Ann Arbor
c/o Customer Service
301 East Huron Street
Ann Arbor, MI 48107
All proposals received on or before the due date will be publicly opened and recorded
on the due date. No immediate decisions will be rendered.
Hand delivered proposals may be dropped off in the Purchasing drop box located in
the Ann Street (north) vestibule/entrance of City Hall which is open to the public
Monday through Friday from 8am to 5pm (except holidays). The City will not be liable
to any prospective bidder for any unforeseen circumstances, delivery, or postal
delays. Postmarking on the due date will not substitute for receipt of the proposal.
Bidders are responsible for submission of their proposal. Additional time will not be
granted to a single prospective bidder. However, additional time may be granted to
all prospective bidders at the discretion of the City.
A proposal may be disqualified if the following required forms are not included
with the proposal:
• Attachment D - Prevailing Wage Declaration of Compliance
• Attachment E - Living Wage Declaration of Compliance
• Attachment G - Vendor Conflict of Interest Disclosure Form
• Attachment H - Non-Discrimination Declaration of Compliance
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