Uniform/Laundry Services & Floor Mat Rental
| Agency: | City of Ann Arbor |
|---|---|
| State: | Michigan |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD11682535271612431 |
| Posted Date: | Mar 27, 2024 |
| Due Date: | Apr 11, 2024 |
| Solicitation No: | ITB 4741 |
| Source: | Members Only |
| due date & time | bid description | bid # | primary contact | status |
|
April 11, 2024 11:00AM
|
Uniform/Laundry Services & Floor Mat Rental
|
ITB 4741
Addendum 1 |
Nicholas Jaworski
|
Open
|
Attachment Preview
CITY OF ANN ARBOR
INVITATION TO BID
Uniform/Laundry Services & Floor Mat Rental
ITB No. 4741
Due Date: April 11, 2024 at 11:00 AM (Local Time)
Water Resource Recovery Service Unit
Issued By:
City of Ann Arbor
Procurement Unit
301 E. Huron Street
Ann Arbor, MI 48104
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TABLE OF CONTENTS
INSTRUCTIONS TO BIDDERS
3
INVITATION TO BID
7
SPECIFICATIONS
9
BID FORM
13
GENERAL CONDITIONS
16
ATTACHMENTS
City of Ann Arbor Sample Purchase Agreement
City of Ann Arbor Vendor Conflict of Interest Disclosure Form
City of Ann Arbor Non-Discrimination Ordinance Declaration Form and Notice
City of Ann Arbor Living Wage Ordinance Declaration of Compliance and Notice
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INSTRUCTIONS TO BIDDERS
General
The City of Ann Arbor's Procurement Office is soliciting bids for Uniform Rental/Laundry Services
and Floor Mat Rental Services based on the specifications provided herein. The pricing provided
for this ITB shall be firm for three (3) years. Upon mutual agreement between the City and the
vendor the pricing provided in this ITB may be extended for two (2) additional one (1) year periods
not to exceed five (5) years in total.
Any Bid which does not conform fully to these instructions may be rejected.
Preparation of Bids
Bids should be prepared providing a straight-forward, concise description of the Bidder’s ability to
meet the requirements of the ITB. Bids shall be written in ink or typewritten. No erasures are
permitted. Mistakes may be crossed out and corrected and must be initialed and dated in ink by
the person signing the Bid.
Bids must be submitted on the "Bid Forms" provided with each blank properly filled in. If forms
are not fully completed it may disqualify the bid. No alternative bid will be considered unless
alternative bids are specifically requested. If alternatives are requested, any deviation from the
specification must be fully described, in detail on the "Alternate" section of Bid form.
Each person signing the Bid certifies that he/she is the person in the Bidder’s firm/organization
responsible for the decision as to the fees being offered in the Bid and has not and will not
participate in any action contrary to the terms of this provision.
Questions or Clarification / Designated City Contacts
All questions regarding this ITB shall be submitted via email. Emailed questions and inquires will
be accepted from any and all prospective Bidders in accordance with the terms and conditions of
the ITB.
All questions shall be due on or before March 26, 2024 @ 3:00 p.m. and should be addressed
as follows:
Specification/Scope of Work questions emailed to Nicholas Jaworski, Water Resource
Recovery Service Unit, Njaworski@a2gov.org
Bid Process and Compliance questions emailed to Colin Spencer, CSpencer@a2gov.org
Any error, omissions or discrepancies in the specification discovered by a prospective contractor
and/or service provider shall be brought to the attention of Colin Spencer at cspencer@a2gov.org
after discovery as possible. Further, the contractor and/or service provider shall not be allowed
to take advantage of errors, omissions or discrepancies in the specifications.
Addenda
If it becomes necessary to revise any part of the ITB, notice of the Addendum will be posted to
Michigan Inter-governmental Trade Network (MITN) www.mitn.info and/or City of Ann Arbor web
site www.A2gov.org for all parties to download.
Each Bidder must in its Bid, to avoid any miscommunications, acknowledge all addenda which it
has received, but the failure of a Bidder to receive, or acknowledge receipt of; any addenda shall
not relieve the Bidder of the responsibility for complying with the terms thereof.
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The City will not be bound by oral responses to inquiries or written responses other than written
addenda.
Bid Submission
All Bids are due and must be delivered to the City of Ann Arbor Procurement Unit on or before
April 11, 2024 at 11:00 a.m. (Local time). Bids submitted late or via oral, telephonic, telegraphic,
electronic mail or facsimile will not be considered or accepted.
Each Bidder must submit one (1) original Bid and one (1) Bid copy in a sealed envelope
clearly marked: ITB No. 4741 – Uniform/Laundry Services & Floor Mat Rental.
Bids must be addressed and delivered to:
City of Ann Arbor
Procurement Unit,
c/o Customer Services, 1st Floor
301 East Huron Street
Ann Arbor, MI 48104
All Bids received on or before the Due Date will be publicly opened and recorded immediately.
No immediate decisions are rendered.
The following forms provided within this ITB Document should be included in
submitted bids.
• Vendor Conflict of Interest Disclosure Form
• City of Ann Arbor Non-Discrimination Ordinance Declaration of Compliance
• City of Ann Arbor Living Wage Ordinance Declaration of Compliance
Bids that fail to provide these forms listed above upon bid opening may be rejected
as non-responsive and may not be considered for award.
Hand delivered bids may be dropped off in the Purchasing drop box located in the Ann Street
(north) vestibule/entrance of City Hall which is open to the public Monday through Friday from
8am to 5pm (except holidays). The City will not be liable to any Bidder for any unforeseen
circumstances, delivery or postal delays. Postmarking to the Due Date will not substitute for
receipt of the Bid. Each Bidder is responsible for submission of their Bid.
Additional time for submission of bids past the stated due date and time will not be granted to a
single Bidder; however, additional time may be granted to all Bidders when the City determines
in its sole discretion that circumstances warrant it.
Award
The City intends to award to the bidder that provides the best value to the City which may include
references, past experience, past performance, and qualifications.
The City may, at its sole discretion, award line-by-line or in any other manner that serves in the
best interest of value to the City.
Official Documents
The City of Ann Arbor officially distributes bid documents from the Procurement Unit or through
the Michigan Intergovernmental Trade Network (MITN). Copies of the bid documents obtained
from any other source are not Official copies. Addenda and other bid information will only be
posted to these official distribution sites. If you obtained City of Ann Arbor Bid documents from
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other sources, it is recommended that you register on www.MITN.info and obtain an official Bid.
Taxes
Municipalities are exempt from Michigan State Sales and Federal Excise taxes. Do not include
such taxes in the bid figure(s). The City will furnish the successful bidder with tax exemption
certificates when requested.
Withdrawal of Bids
After the time of opening, no Bid may be withdrawn for the period of one-hundred and twenty
(120) days.
Non-Discrimination Requirements
All contractors proposing to do business with the City shall satisfy the non-discrimination
administrative policy adopted by the City Administrator in accordance with the Section 9:158 of
the Ann Arbor City Code. Breach of the obligation not to discriminate shall be a material breach
of the contract. Contractors are required to post a copy of Ann Arbor’s Non-Discrimination
Ordinance attached at all work locations where its employees provide services under a contract
with the City.
Living Wage Requirements
If the Contractor is a “covered employer” as defined in Chapter 23 of the Ann Arbor City Code,
the Contractor agrees to comply with the living wage provisions of Chapter 23 of the Ann Arbor
City Code. The Contractor agrees to pay those employees providing Services to the City under
this Agreement a “living wage,” as defined in Section 1:815 of the Ann Arbor City Code, as
adjusted in accordance with Section 1:815(3); to post a notice approved by the City of the
applicability of Chapter 23 in every location in which regular or contract employees providing
services under this Agreement are working; to maintain records of compliance; if requested by
the City, to provide documentation to verify compliance; to take no action that would reduce the
compensation, wages, fringe benefits, or leave available to any employee or person contracted
for employment in order to pay the living wage required by Section 1:815; and otherwise to comply
with the requirements of Chapter 23.
Conflict Of Interest Disclosure
The City of Ann Arbor Purchasing Policy requires that prospective Vendors complete a Conflict
of Interest Disclosure form. A contract may not be awarded to the selected Vendor unless and
until the Procurement Unit and the City Administrator have reviewed the Disclosure form and
determined that no conflict exists under applicable federal, state, or local law or administrative
regulation. Not every relationship or situation disclosed on the Disclosure Form may be a
disqualifying conflict. Depending on applicable law and regulations, some contracts may awarded
on the recommendation of the City Administrator after full disclosure, where such action is allowed
by law, if demonstrated competitive pricing exists and/or it is determined the award is in the best
interest of the City. A copy of the Vendor Conflict of Interest Disclosure Form is attached.
Debarment
Submission of a Bid in response to this ITB is certification that the Bidder is not currently debarred,
suspended, proposed for debarment, and declared ineligible or voluntarily excluded from
participation in this transaction by any State or Federal departments or agency. Submission is
also agreement that the City will be notified of any changes in this status.
Disclosures
After bids are opened, all information in a submitter’s bid is subjected to disclosure under the
provisions of Michigan Public Act No. 442 of 1976, as amended (MCL 15.231 et seq.) known as
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