Routine Street Tree Pruning & General Forestry Services
| Agency: | City of Ann Arbor |
|---|---|
| State: | Michigan |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD11682535278162324 |
| Posted Date: | Mar 27, 2024 |
| Due Date: | Apr 16, 2024 |
| Solicitation No: | RFP 24-26 |
| Source: | Members Only |
| due date & time | bid description | bid # | primary contact | status |
|
April 16, 2024 3:00PM
|
Routine Street Tree Pruning & General Forestry Services
|
RFP 24-26
|
Tiffany Giacobazzi
|
Open
|
Attachment Preview
REQUEST FOR PROPOSAL
RFP # 24-26
Routine Street Tree Pruning & General Forestry Services
City of Ann Arbor
Public Services/Public Works
Due Date: April 16, 2024 by 3:00 p.m. (local time)
Issued By:
City of Ann Arbor
Procurement Unit
301 E. Huron Street
Ann Arbor, MI 48104
TABLE OF CONTENTS
SECTION I: GENERAL INFORMATION .....................................................................…3
SECTION II: SCOPE OF SERVICES........................................................................... 10
SECTION III: MINIMUM INFORMATION REQUIRED ................................................. 13
SECTION IV: ATTACHMENTS .................................................................................... 16
APPENDIX A: SAMPLE GENERAL SERVICES AGREEMENT
2
SECTION I - GENERAL INFORMATION
A. OBJECTIVE
The City of Ann Arbor, Michigan is requesting proposals from Forestry contractors
able to provide scheduled and emergency tree maintenance required by the City of
Ann Arbor Public Services Unit, and to assist the Public Services unit as needed.
The Contractor(s) will perform the work with due care taking precautions against injury
to persons, damage to public/private property and interference with vehicular or
pedestrian traffic. The Contractor(s) shall take necessary precautions to ensure the
safety of all persons engaged in the work of this Contract. All equipment to be used
and all work to be performed must be in full compliance with provisions outlined in all
applicable industry standards and regulations.
Equipment and tools must not be left unsecured at any time. All equipment and tools
must be stored in such manner to ensure that residents and the public do not have
access to them.
The Contractor shall provide notification to the City Representative and personnel
directly affected by the work of any potentially dangerous situations. In the event of an
emergency affecting the safety of persons or property, the Contractor shall act
immediately to prevent threatened loss or damage. The Contractor shall immediately
stop any activity or operation affecting safety until the situation(s) is corrected.
Where work is conducted in streets or other public thoroughfares, the Contractor(s)
shall so plan and schedule work as to cause as little interference as possible with
general public traffic, both vehicular and pedestrian. Street surfaces shall be
maintained and kept clean. Access to Fire, Police, ambulance and other emergency
vehicles shall be maintained at all times.
Work on State Trunklines (Washtenaw Ave., Huron St., Jackson Ave, and Main Street)
and major roads (including, Geddes, Stadium and Packard) must occur between 9
a.m. and 3 p.m.; work is not permitted on these roads outside of these times. No work
is to be conducted near the University of Michigan Football Stadium on football game
Saturdays, or during other major stadium events.
Blocking of public streets shall not be permitted unless prior arrangements have been
made by submitting an Application for Traffic Detour or Lane Closure for each job. The
form is available online at the city website www.a2gov.org.
Whenever working in the street the Contractor must provide the required traffic control
signage and flaggers as described in the Michigan Manual of Uniform Traffic Control
Devices. Bids should account for the cost of flagging personnel and traffic control
devices as applicable.
3
The City shall inspect work periodically to insure that all specifications are adhered to.
B. QUESTIONS AND CLARIFICATIONS / DESIGNATED CITY CONTACTS
All questions regarding this Request for Proposal (RFP) shall be submitted via e-mail.
Questions will be accepted and answered in accordance with the terms and conditions
of this RFP.
All questions shall be submitted on or before April 3, 2024 at 1:00 p.m., and
should be addressed as follows:
Scope of Work/Proposal Content questions shall be e-mailed to Tiffany
Giacobazzi, Urban Forestry & Natural Resources Planning Coordinator –
Tgiacobazzi@a2gov.org.
RFP Process and Compliance questions shall be e-mailed to Colin Spencer, Buyer
- CSpencer@a2gov.org.
Should any prospective offeror be in doubt as to the true meaning of any portion of
this RFP, or should the prospective offeror find any ambiguity, inconsistency, or
omission therein, the prospective offeror shall make a written request for an official
interpretation or correction by the due date for questions above.
All interpretations, corrections, or additions to this RFP will be made only as an official
addendum that will be posted to a2gov.org and MITN.info and it shall be the
prospective offeror’s responsibility to ensure they have received all addenda before
submitting a proposal. Any addendum issued by the City shall become part of the
RFP, and must be incorporated in the proposal where applicable.
C. PRE-PROPOSAL MEETING
No pre-proposal meeting will be held for this RFP. Please contact staff indicated above
with general questions regarding the RFP.
D. PROPOSAL FORMAT
To be considered, each firm must submit a response to this RFP using the format
provided in Section III. No other distribution of proposals is to be made by the
prospective offeror. An official authorized to bind the offeror to its provisions must
sign the proposal. Each proposal must remain valid for at least ninety days from the
due date of this RFP.
Proposals should be prepared simply and economically providing a straightforward,
concise description of the offeror’s ability to meet the requirements of the RFP. No
erasures are permitted. Mistakes may be crossed out and corrected and must be
initialed in ink by the person signing the proposal.
4
E. SELECTION CRITERIA
Responses to this RFP will be evaluated using a point system as shown in Section III.
A selection committee comprised of staff from the City will complete the evaluation.
The fee proposals will not be reviewed at the initial evaluation. After initial evaluation,
the City will determine top proposals, and open only those fee proposals. The City
will then determine which, if any, firms will be interviewed. During the interviews, the
selected firms will be given the opportunity to discuss their proposal, qualifications,
past experience, and their fee proposal in more detail. The City further reserves the
right to interview the key personnel assigned by the selected offeror to this project. If
the City chooses to interview any respondents, the interviews will be tentatively held
the week of May 6, 2024. Offeror must be available on these dates.
All proposals submitted may be subject to clarifications and further negotiation. All
agreements resulting from negotiations that differ from what is represented within the
RFP or in the proposal response shall be documented and included as part of the final
contract.
F. SEALED PROPOSAL SUBMISSION
All proposals are due and must be delivered to the City on or before April 16,
2024 at 3:00 p.m. (local time). Proposals submitted late or via oral, telephonic,
telegraphic, electronic mail or facsimile will not be considered or accepted.
Each respondent must submit in a sealed envelope
• one (1) original proposal
• three (1) additional proposal copies
• one (1) digital copy of the proposal preferably on a USB/flash drive
as one file in PDF format
Each respondent must submit in a single separate sealed envelope marked
Fee Proposal
• two (2) copies of the fee proposal
The fee proposal and all costs must be separate from the rest of the
proposal.
Proposals submitted should be clearly marked: “RFP No. 24-26 – Routine Street Tree
Pruning & General Forestry Services” and list the offeror’s name and address.
Proposals must be addressed and delivered to:
City of Ann Arbor
c/o Customer Service
301 East Huron Street
Ann Arbor, MI 48104
5
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation.
For more information, please visit the Publication URL Web page.
TRY FOR FREE
Not a USAOPPS Member Yet?
Get unlimited access to thousands of active local, state and federal government bids and awards in All 50 States.