Parks/Facilities Zero Turn Mower Procurement
| Agency: | Allegan County |
|---|---|
| State: | Michigan |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD11773754732721172 |
| Posted Date: | Feb 12, 2024 |
| Due Date: | Feb 27, 2024 |
| Solicitation No: | 1019-24 |
| Source: | Members Only |
| RFP Number | Title | Starting | Closing | Status |
| 1019-24 | Parks/Facilities Zero Turn Mower Procurement NEW! | 02/12/2024 | 02/27/2024 3:00 PM | Open |
Attachment Preview
REQUEST FOR QUOTE PACKET
Allegan County
3283 122nd Ave
Allegan, MI 49010
Parks/Facilities Zero Turn Mower Procurement
RFQ #1019-24
This request for quote packet incorporates the following documents:
Attachment A – Specifications and Costs ................................................................................... 2
Supplement A – Instructions to Bidders..................................................................................... 4
Key Dates
Request for Quotes issued.................................................................................... February 12, 2024
Deadline for Questions to be submitted........................................... 3:00 PM on February 15, 2024
Deadline for County’s response to questions................................... 5:00 PM on February 20, 2024
Due date for Quotes ........................................................................ 3:00 PM on February 27, 2024
Attachment A – Specifications and Costs
Bidders shall provide the County with new Kubota Zero Turn Mowers as specified in the table
below (or equals approved by the County during the open bid process as outlined in Supplement
A). Fill in the pricing in the table below and attach a quote with full specifications.
KUBOTA ZERO TURN MOWER AND ACCESSORY SPECIFICATIONS
Bidding Company Name: ______________________________________________________
Facilities Mowers
Quantity
Kubota ZD1211L-3-72 72” Commercial Zero Turn Mower
$
per mower
Any additional costs (explain):
x 2 Mowers = $
$
Totals
Delivery – Not Applicable
Tax – Not Applicable
Total Cost
County will pick-up
Tax Exempt
$
Parks Mowers
Quantity
Kubota ZG227LA-3-60 60” Zero Turn Mower/Pro Deck
$
per mower
Any additional costs (explain):
x 3 Mowers = $
$
Totals
Delivery – Not Applicable
County will pick-up
Tax – Not Applicable
Tax Exempt
Total Cost
$
State the expected lead time between order placement and delivery: _______________
Provide any additional information on costs, available warranties, etc. below:
Pricing listed on the preceding page must be valid for 25 days after the bid due date of 5:00 PM on
February 27, 2024 and guaranteed by the following individual authorized to certify pricing:
Bidding Company Name:
Bidding Company Address:
City, State, Zip:
Representative Name (Print):
Representative Signature:
Representative Title:
Representative Email
Representative Phone:
Date:
Supplement A – Instructions to Bidders
HOW TO PARTICIPATE IN THE BIDING PROCESS
Bidders interested in responding to this Request for Quote (RFQ) must follow the bidding
process outlined below. The County will not reimburse bidders for any expenses incurred in
preparing and submitting proposals in response to this RFQ. Copies of this RFQ in
Microsoft Word format are available upon request. Should prospective bidders require
further information or clarification, contact the County’s Project Management Specialist at
projects@allegancounty.org. All deadlines are Eastern Prevailing Time.
1.1 Request for Quote Examination
Before responding to this RFQ, bidders should carefully examine the required
specifications. By the submission of a quote, bidder will be understood to have read
and be fully informed as to the contents of this RFQ packet and its specifications
unless noted in the bid submitted by the bidder and affirmed in any final award by the
County.
1.2 Bidder Inquiries – due by 3:00 p.m. on February 15, 2024.
Should bidder find any discrepancies, omissions, ambiguities, or conflicts within this
RFQ packet, be in doubt about their meaning or have any questions about the RFQ
process or the scope of work, they should bring such questions in writing to the
attention of:
Patti Wartella – Project Management Specialist
Allegan County – County Services Building
3283 122nd Ave
Allegan, MI 49010
projects@allegancounty.org
If a bidder desires to bid on an equivalent item or items, bidder shall submit complete
information on that item or items (see guidance in Section 2.3) prior to the deadline
for bidder inquiries. The County shall consider such requests and if approved, will
provide notice of acceptance through the RFQ Clarification described in Section 1.3.
Bids received which list items other than those specified in the original RFQ or
approved as equals through an RFQ Clarification will not be considered.
1.3 County Response – posted by 5:00 p.m. on February 20, 2024
The County will compile and review all questions received from bidders and post
responses to the County website as an RFQ Clarification. Clarifications modifying
the Agreement or Scope of Work will be incorporated into the final award. The
County will not be responsible for any oral instructions.
1.4 Bid Submission – due by 3:00 p.m. on February 27, 2024.
Bidders may either email a copy of their proposal with the subject line RFQ #1019-
24 Parks/Facilities Zero Turn Mower Procurement to projects@allegancounty.org
OR
Bidders may mail or deliver a hardcopy proposal in an envelope marked RFQ #1019-
24 Parks/Facilities Zero Turn Mower Procurement to:
Patti Wartella – Project Management Specialist
Allegan County Services Building
3283 122nd Ave
Allegan, MI 49010
It is the sole responsibility of bidder to ensure that the proposal reaches the County by
the specified deadline.
The County will not be holding a public bid opening and unless required, will not
release any bid tabulations until all proposals have been evaluated, scored and a
contract has been awarded.
1.5 Withdrawal of Bid
A written request for the withdrawal of a bid or any part thereof will be granted if the
request is received by the Project Management Specialist prior to the specified time
of opening. Bids, amendments thereto, or requests for withdrawal of bids received by
the Project Management Specialist after time specified for bid opening will not be
considered.
1.6 Freedom of Information Act
All information submitted by a bidder in a bid and any resulting award is subject to
the Michigan Freedom of Information Act and may not be held in confidence by the
County after a bid is opened or contract awarded. All bids shall be available for
review after County staff has evaluated them.
CONSIDERATIONS FOR THE BID
2.1 Discounts and Incentives
The County will consider discounts and other pricing incentives in each individual
bid prior to determining the successful bidder.
2.2 Quantities
The quantities or usage specified in the RFQ are estimated only unless otherwise
stated. No guarantee or warranty is given or implied by the County as to the total
amount that may be or may not be purchased through any resulting contracts. These
quantities are for bidder’s information only and will be used for bid tabulation and
cost comparison. The County reserves the right to increase or decrease quantities
until contract is finalized.
2.3 Bidding on Equivalent Products
If and wherever in the specifications a brand name, make, name of manufacturer,
trade name, or vendor catalog number is mentioned, it is for the purpose of
establishing a grade or quality of material only. Since the County does not wish to
rule out other competition and equal brands or makes, the phrase or approved equal is
added. However, if a bidder wishes to submit a bid with a product(s) other than
specified, it is the bidder’s responsibility to prove to the County that said product(s) is
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