23-176 Janitorial Supplies and Paper Products
| Agency: | St. Charles County |
|---|---|
| State: | Missouri |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD12081891778343675 |
| Posted Date: | Dec 18, 2023 |
| Due Date: | Dec 21, 2023 |
| Solicitation No: | IFB 23-176 |
| Source: | Members Only |
Attachment Preview
LEGAL NOTICE
INVITATION FOR FORMAL BID
IFB 23-176
For
Janitorial Supplies and Paper Products
For
ST. CHARLES COUNTY GOVERNMENT
ST. CHARLES, MISSOURI
St. Charles County is seeking bids for Janitorial Supplies and Paper Products. This agreement
shall be for a twelve-month period. The County, with the consent of the vendor, shall have the option
for two (2) one-year extensions under the same terms and conditions. The county reserves the right
to terminate the contract for any violation, by the successful bidder, of any term or condition of the
contract by giving thirty (30) days written notice stating the reasons therefore and giving the party time
to remedy any deficiencies. All bid prices submitted must be guaranteed for ninety (90) days.
BID INSTRUCTIONS
One [1] signed original and one [1] signed copy of the bid must be received in a sealed envelope
plainly marked “23-176 Janitorial Supplies and Paper Products” with the date and time of the bid
opening in the lower left corner of the envelope.
An authorized representative of the company/person submitting the bid must sign the bid, in blue ink.
Bids must be submitted to the St. Charles County Finance Department, 201 North Second Street
Room 541 St. Charles MO 63301 prior to the bid opening.
Bid opening will be on 12/21/2023 at 10:00 am, in Room 116 of the St. Charles County
Administration Building, 201 North Second Street, St. Charles, MO 63301.
St. Charles County reserves the right to accept and/or reject any and all bids.
Bid results may be obtained by going to our St Charles County Government website @
http://www.sccmo.org/Bids.aspx click on “show Closed/Awarded/Cancelled bids”, select bid and
click on “related documents”. No phone calls please. The time it takes for final bid results to be
made public depends on the complexity of the project and the cost of the project.
BID INQUIRIES
Any questions or clarifications concerning this Request for Bid must be submitted in writing via E-mail
(preferred), mail or fax to:
Pam Luesse,
St. Charles County Government
Finance Department
201 North Second St
St. Charles, Missouri 63301
pluesse@sccmo.org
For questions or inquiries concerning the specifications please contact:
Nathan Wade, Assistant Director
Facilities Management Department
St Charles County Government
300 North Second St, Room 101
St. Charles, Missouri 63301
Fax: (636)949-3014
nwade@sccmo.org
• The bid number and title shall be referenced on all correspondence.
• All questions must be received no later than 3:00 PM on 12/14/2020. Any question received
after this deadline may not be answered.
Responses to questions/clarifications will be placed on the County’s website
http://www.sccmo.org/Bids.aspx. Check this website frequently for updates and any addendum
that are issued.
IFB 23-176 Janitorial Supplies and Paper Products
Page 2 of 25
Facilities Management
Proposal Response from (please complete)
____________________________________
Name of Company or Individual
Prohibited Communication
Contact with any representative, other than through the procedure outlined in the section titled
“Bid Inquiries”, concerning this request is prohibited PRIOR TO BID OPENING. Representative
shall include, but not be limited to, all elected and appointed officials, and employees of St.
Charles County and their Agents within St. Charles County.
Any Offeror engaging in such prohibited communications prior to Bid Opening may be
disqualified at the sole discretion of St. Charles County.
TERMS AND CONDITIONS
➢ St. Charles County reserves the right to reject any and all bids or parts of a bid and waive
technicalities, and to adjust quantities.
➢ All bids will be considered final. No additions, deletions, corrections, or adjustments will be
accepted after the time of bid opening.
➢ All delivery costs or charges must be included in the F.O.B. destination bid price.
➢ City, County and State of Missouri Sales Tax and Federal Taxes are not applicable to sales
made to St. Charles County and must be excluded.
➢ The contract shall be effective for the approximate twelve (12) month period from the date of
the notice of award.
➢ The County, with the consent of the vendor, shall have the option to renew said contract for
two (2) additional twelve (12) month periods at the same specifications and terms and
conditions of any contract that may be derived from this request for proposal.
➢ The electronic version of this bid/RFP is available upon request. The document was entered
into WORD for Microsoft Windows. The Purchasing Office does not guarantee the
completeness and accuracy of any information provided on the electronic version. Therefore,
respondents are cautioned that the hard copy of this bid/RFP on file in the Purchasing Office
governs in the event of a discrepancy between the information contained in or on the electronic
version and that which is on the hard copy.
➢ Vendors are required to clearly identify any deviations from the specifications in this document.
➢ An authorized officer of the company submitting the bid must sign all bids, in blue ink.
➢ Vendors must submit two [2] signed copies of their bid; one is to be an original and so marked.
➢ All prices and notations must be in blue ink or typewritten on the attached form. Mistakes must
be crossed out, corrections typed adjacent and must be initialed in blue ink by the person
signing the bid.
➢ St. Charles County will not award any bid to an individual or business having any outstanding
amounts due from a prior Contract or business relationship with the County or who owes any
amount(s) for delinquent Federal, State or Local taxes, fees and licenses.
IFB 23-176 Janitorial Supplies and Paper Products
Page 3 of 25
Facilities Management
Proposal Response from (please complete)
____________________________________
Name of Company or Individual
➢ Sealed proposals received after the designated time of the receipt of the sealed proposals will
be considered as “No Bid” and “Void” and will not be opened.
➢ The successful bidder is specifically denied the right of using, in any form or medium, the
names of St. Charles County or any other public agency within St. Charles County
Government for public advertising unless express written permission is granted.
➢ All bidders must possess the necessary and appropriate business and/or professional licenses
in their field.
➢ Award will be made to the low responsive, responsible bidder, or to the offeror whose proposal
is most advantageous to the County, price and other factors considered including geographic
location. When payments are to be made to the County, award will be made to the most
advantageous offer.
➢ County reserves the right to accept any item or group of items offered, unless the bidder
qualifies his bid by specific limitations. The bid can be on an "all or none" basis if wording in
the bid so states and if all items solicited are included in the bid.
➢ When applicable, provide unit prices and extension prices. Where there is disagreement in the
unit and extension prices, the unit price shall govern.
Employment of Unauthorized Aliens Prohibited (Missouri Revised Statutes Section 285.530)
As a condition for the award of any contract or grant in excess of five thousand dollars by St. Charles
County to a business entity, the business entity shall, by sworn affidavit and provision of
documentation**, affirm its enrollment and participation in a federal work authorization program (E-
Verify) with respect to the employees working in connection with the contracted services. Every such
business entity shall sign an affidavit affirming that it does not knowingly employ any person who is an
unauthorized alien in connection with the contracted services. [RSMO 285.530 (2)]
An employer may enroll and participate in a federal work authorization program (E-Verify) and shall
verify the employment eligibility of every employee in the employer’s hire whose employment
commences after the employer enrolls in a federal work authorization program. The employer shall
retain a copy of the dated verification report received from the federal government. Any business
entity that participates in such program shall have an affirmative defense that such business entity
has not violated subsection 1 of this section. [RSMO 285.530 (4)]
Any entity contracting with St. Charles County shall only be required to provide the referenced
affidavit on an annual basis. A copy of the affidavit is included in this bid request. Vendors may
choose to send the required documentation using one of the following options:
• Send the notarized affidavit and E-Verify MOU signature page to: St. Charles County, Attn:
Purchasing Manager, 201 N Second Street, Room 541, St. Charles, MO 63301prior to
responding to any solicitations; OR
• Send the notarized affidavit and E-Verify MOU signature page along with a bid solicitation
response.
IFB 23-176 Janitorial Supplies and Paper Products
Page 4 of 25
Facilities Management
Proposal Response from (please complete)
____________________________________
Name of Company or Individual
These documents will be kept on file. The notarized affidavit and E-Verify MOU signature page will
remain current for one year from the date of the notarized affidavit.
** PLEASE NOTE:
Acceptable enrollment and participation documentation consists of a valid copy of the signature page of the E-
Verify Memorandum of Understanding, completed and signed by the Contractor, and the Department of
Homeland Security - Verification Division
The online address to enroll in the E-verify program is:
https://e-verify.uscis.gov/enroll/StartPage.aspx?JS=YES
Open Records
Any and all information contained in or submitted with the bid becomes a public record subject to the
Missouri Sunshine Law when the bids are opened. If the bidder believes that any information
contained in or submitted with the bid is protected from disclosure by the Missouri Sunshine Law, the
bidder must clearly identify what information the bidder believes is so protected and must also clearly
identify the legal basis therefor.
Veteran Friendly Employment Policy
"Indicate whether you have developed a veteran friendly employment policy and, if so, attach a
copy of such policy to your response as a point of information."
_____ "YES" our company has a veteran friendly employment policy.
_____ "NO" our company does not have a veteran friendly employment policy.
Please include a copy of your veteran friendly employment policy with your submission.
IFB 23-176 Janitorial Supplies and Paper Products
Page 5 of 25
Facilities Management
Proposal Response from (please complete)
____________________________________
Name of Company or Individual
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