Request for Letters of Interest - BO-2416, SR 1153 (Tingen Road) Bicycle & Pedestrian Bridge

Back Print

Agency:	Town of Apex
State:	North Carolina
Level of Government:	State & Local
Category:	54 - Prefabricated Structures and Scaffolding E - Purchase of Structures and Facilities Y - Construction of Structures and Facilities Z - Maintenance, Repair or Alteration of Real Property
Opps ID:	NBD12181204975224510
Posted Date:	Dec 12, 2023
Due Date:	Jan 6, 2024
Source:	Members Only

Bid Title:	Request for Letters of Interest - BO-2416, SR 1153 (Tingen Road) Bicycle & Pedestrian Bridge
Category:	Professional Services
Status:	Open

Description:

Does the Town anticipate the need for ROW acquisition assistance from the consultant team? – No, the town would separately contract with an appraiser and handle negotiations outside of the survey & design contract.
Does the Town anticipate the need for Rail Coordination services from the consultant team or will this be handled by either the Town or NCDOT Rail Division? – The consultant team needs to lead the rail coordination effort as part of the survey & design contract, which would involve both CSXT and NCDOT Rail Division.
If interviews are held, will the anticipated Firm Selection Date be adjusted, or will interview be held sometime before Jan. 26? – That will be determined if/when interviews are proposed. It is possible that the date could shift.

Publication Date/Time:

11/17/2023 9:00 AM

Closing Date/Time:

1/6/2024 12:00 AM

Contact Person:

Russell Dalton
Russell.Dalton@apexnc.org

Attachment Preview

Version: 2019.11.04.RJS

REQUEST for LETTERS of INTEREST (RFLOI)

TITLE:

BO-2416, SR 1153 (Tingen Road) Bicycle & Pedestrian Bridge

ISSUE DATE:

November 17, 2023

SUBMITTAL DEADLINE: January 5, 2024

ISSUING AGENCY: Town of Apex, Wake County, NC

SYNOPSIS

SUBCONSULTANTS ARE PERMITTED UNDER THIS CONTRACT.

This contract shall be partially reimbursed with Federal-aid funding through the North

Carolina Department of Transportation (hereinafter referred to as the Department). The

solicitation, selection, and negotiation of a contract shall be conducted in accordance with

all Department requirements and guidelines.

The primary and/or subconsultant firm(s) shall be pre-qualified by the Department to

perform all of the Discipline Codes listed below for the Town of Apex. Discipline Codes

required are:

• 024 - Bridges – Spans Under 200’

• 032 - Categorical Exclusions / Minimum Criteria Determination Checklists

• 070 - Erosion and Sediment Control

• 171 - Public Involvement

• 235 - SUE

• 243 - Threatened and Endangered Species Study & Surveys

• 269 - Urban Roadway Design

• 270 - Utility Coordination

• 295 - Structure Foundation Investigation and Design

Version: 2019.11.04.RJS

• 280 - Wetland and Stream Delineation

• 316 - Multi-Use Trail Design, Survey, and Layout

• 360 - Topographic Surveying

• 361 - Boundary Surveying

• 434 - Tier II Complete Hydrologic and Hydraulic Design

WORK CODES for each primary and/or subconsultant firm(s) SHALL be listed on the

respective RS-2 FORMS (see section ‘SUBMISSION ORGANIZATION AND INFORMATION

REQUIREMENTS’).

This RFLOI is to solicit responses (LETTERS of INTEREST, or LOIs) from qualified firms to

provide professional consulting services to:

Provide professional transportation planning and engineering services for design of a proposed

bicycle and pedestrian bridge over the CSXT S-line railroad corridor along the current alignment

of the SR 1153 (Tingen Road) at-grade crossing.

Electronic LOIs shall be submitted in .pdf format using software such as Adobe, CutePDF PDF

Writer, Docudesk deskPDF, etc. and be no larger than 10MB file size.

LOIs SHALL be received in electronic (.pdf) format only no later than 4:00 p.m., January

5, 2024.

The email address for electronic deliveries is: Russell.Dalton@apexnc.org

LOIs received after this deadline will not be considered.

Except as provided below any firm wishing to be considered must be properly registered with the

Office of the Secretary of State and with the North Carolina Board of Examiners for Engineers

and Surveyors. Any firm proposing to use corporate subsidiaries or subcontractors must include

a statement that these companies are properly registered with the North Carolina Board of

Examiners for Engineers and Surveyors and/or the NC Board for Licensing of Geologists. The

Engineers performing the work and in responsible charge of the work must be registered

Professional Engineers in the State of North Carolina and must have a good ethical and

professional standing. It will be the responsibility of the selected private firm to verify the

registration of any corporate subsidiary or subcontractor prior to submitting a Letter of

Version: 2019.11.04.RJS

Interest. Firms which are not providing engineering services need not be registered with the North

Carolina Board of Examiners for Engineers and Surveyors. Some of the services being solicited

may not require a license. It is the responsibility of each firm to adhere to all laws of the State of

North Carolina.

The prime firm must have the financial resources and ability to undertake the work in its entirety

and must have adequate accounting systems to identify costs chargeable to the project. The

prime firm shall maintain valid general liability insurance in the minimum amount of $1,000,000,

commercial automobile liability insurance in the minimum amount of $2,000,000, and provide

certificates of such insurance naming the Town of Apex as an additional insured by endorsement

to the policies. If the policy has a blanket additional insured provision, the prime firm’s insurance

shall be primary and non-contributory to other insurance. Additionally, the prime firm shall

maintain professional liability insurance in the minimum amount of $1,000,000 and maintain and

show proof of workers’ compensation insurance, and employer’s liability insurance in the

minimum amount of $1,000,000. The prime firm shall provide notice of cancellation, non-renewal

or material change in coverage to the Town of Apex within 10 days of their receipt of notice from

the insurance company. All required certificates of insurance, endorsements, and blanket

additional insured policy provisions are attached and considered part of this document.

Notwithstanding the foregoing, neither the requirement of prime firm to have sufficient insurance

nor the requirement that Town is named as an additional insured, shall constitute waiver of the

Town’s governmental immunity in any respect, under North Carolina law.

Such insurance as is appropriate for the Work being performed shall provide protection from

claims which may arise out of or result from Contractor’s performance of the Work and

Contractor’s other obligations under the Contract Documents, whether it is to be performed by

Contractor, any Subcontractor or Supplier, or by anyone directly or indirectly employed by any

of them to perform any of the Work, or by anyone for whose acts any of them may be liable. The

Contractor shall ensure subcontractors maintain insurance coverage appropriate for their

exposures in the workplace, and are trained in safety practices necessary for safe completion of

the work they perform.

The firm(s) must have an adequate accounting system to identify costs chargeable to the project.

Version: 2019.11.04.RJS

SCOPE OF WORK

The Town of Apex is soliciting proposals for the services of a firm/team for professional

transportation planning and engineering services for design of a proposed bicycle and pedestrian

bridge over the CSXT S-line railroad corridor along the current alignment of the SR 1153 (Tingen

Road) at-grade crossing.

The existing at-grade crossing is required to be closed upon completion of the Apex Peakway

bridge spanning the S-line and South Salem Street further south, currently anticipated to be

open to traffic in early 2027. In order to provide connectivity across the railroad tracks

between the NC 55 railroad bridge 0.28 miles north and the future Apex Peakway grade

separation 0.55 miles south, the bicycle and pedestrian bridge at Tingen Road is proposed to

replace the vehicular crossing.

Additionally, the scope will need to be phased. The first phase will be a feasibility study,

including environmental document, to evaluate possible alternatives with opinions of probable

cost and additional information to justify the project purpose and need. The phase should be

informed through public outreach and agency coordination, as well as input from CSXT.

Findings should be presented to the Apex Town Council with the intent of identifying a locally-

preferred alternative. If the Town of Apex recommends moving forward with final design of a

locally-preferred alternative, and it is subsequently recommended at the Agency Concurrence

Meeting, final design and right of way phase services for the Recommended Alternative will be

scoped in order to proceed. In the event the Town of Apex chooses not to move forward with

final design, no further phases will be scoped.

This project is identified in the STIP as BO-2416, up to 80% federally-funded with a minimum of

20% local matching funds for PE & ROW phases. Construction is not yet funded. The planning

and environmental studies for this project require compliance with the National Environmental

Policy Act of 1969, as amended (NEPA).

PROPOSED CONTRACT TIME: 14 MONTHS (FEASIBILITY STUDY PHASE) + 24

MONTHS (FINAL DESIGN & ROW PHASES)

PROPOSED CONTRACT PAYMENT TYPE: LUMP SUM

Version: 2019.11.04.RJS

SUBMITTAL REQUIREMENTS

All LOIs are limited to fifteen (15) pages and shall be electronically formatted on 8-1/2” x 11”

pages, single-spaced. Front/back cover sheet, RS-2 forms, and an appendix containing resumes

of key staff are not included in the page count.

LOIs containing more than fifteen (15) pages will not be considered.

Firms submitting LOIs are encouraged to carefully check them for conformance to the

requirements stated above. If LOIs do not meet ALL of these requirements they will be

disqualified. No exception will be granted.

SELECTION PROCESS

Following is a general description of the selection process:

• The LGA’s Selection Committee will review all qualifying LOI submittals.

• The LGA’s Selection Committee MAY, at the LGA’s discretion, shortlist a minimum of three

(3) firms to be interviewed. IF APPLICABLE, dates of shortlisting and dates for interviews

are shown in the section SUBMISSION SCHEDULE AND KEY DATES at the end of this

RFLOI.

• In order to be considered for selection, consultants must submit a complete response to

this RFLOI prior to the specified deadlines. Failure to submit all information in a timely

manner will result in disqualification.

TITLE VI NONDISCRIMINATION NOTIFICATION

The LGA in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252,

42 US.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all RESPONDENTS that it

will affirmatively ensure that any contract entered into pursuant to this advertisement,

disadvantaged business enterprises will be afforded full and fair opportunity to submit LETTERS

of INTEREST (LOIs) in response to this ADVERTISEMENT and will not be discriminated against

on the grounds of race, color, or national origin in consideration for an award.

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

TRY FOR FREE

Not a USAOPPS Member Yet?

Get unlimited access to thousands of active local, state and federal government bids and awards in All 50 States.

Start Free Trial Today >