NEW HANOVER COUNTY SHERIFF’S OFFICE
REQUEST FOR BIDS
PURCHASE OF (1) 2024 Toyota 4 Runner SE
READVERTISEMENT
COUNTY COMMISSIONERS
BILL RIVENBARK, CHAIR
LEANN PIERCE, VICE-
CHAIR JONATHAN
BARFIELD, JR. DANE
SCALISE
ROB ZAPPLE
CHRIS COUDRIET, COUNTY MANAGER
Section 1
Section 2
Section 3
Section 4
Section 5
Section 6
Section 7
Section 8
Section 9
TABLES OF CONTENTS
Advertisement
Instructions and General Information
Vehicle Specification
Uniform Guidance Provisions
Bid Form
NHC Purchase Order Terms and Conditions
Minority Business Form
E-Verify Form
Certification Regarding Debarment
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Section 1 – Advertisement
New Hanover County Sheriff’s Office Request for Bids
Readvertisement
PURCHASE OF (1) 2024 Toyota 4 Runner SE
READVERTISMENT
Bids addressed to Courtney Prince, Purchasing Agent, 230 Government Center Drive, Suite
165, Wilmington, NC 28403 and marked “REQUEST FOR BIDS - PURCHASE OF (1) 2024
Toyota 4 Runner SE Readvertisement” will be accepted until 3:00 P.M. EST, April 1, 2024.
Bids may also be emailed to coprince@nhcgov.com . Please include “REQUEST FOR
BIDS - PURCHASE OF (1) 2024 Toyota 4 Runner SE READVERTISEMENT” in the Subject
Line of the email.
Instructions for submitting bids and complete requirements and information may be obtained
by visiting the County’s website at https://www.nhcgov.com/bids.aspx .
New Hanover County reserves the right to accept or reject any or all Bids and to make the Award
which will be in the best interest of the County.
Released: Thursday, March 21, 2024
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Section 2 – Instructions and General Conditions
2.1 – Schedule
ACTION
RFB issued.
Deadline for Questions
Answers to Questions
Deadline for receipt of bids
DATE
Thursday, March 21, 2024
Wednesday, March 27, 2024 by 5:00PM
Thursday, March 28, 2024
Monday, April 1, 2024 by 5:00PM
2.2 – Preparation of Bid
2.2.1 Bidders are instructed to submit their bid by email marked:
“REQUEST FOR BIDS - PURCHASE OF (1) 2024 Toyota 4 Runner SE
READVERTISEMENT” in the subject line of the email and address to Courtney
Prince, Purchasing Agent at coprince@nhcgov.com .
2.2.2
Completion of Bid Form (Price Sheet): Bidders are expected to examine the
specifications herein, the schedule and all instructions. Failure to do so will
be at the bidder’s risk. Each bidder shall furnish the information required on
the price sheet. Bids submitted that are not on the attached price sheet may
be rejected. BIDS NOT SIGNED WILL BE DEEMED NONRESPONSIVE AND
REJECTED.
All prices and notations shall be written in ink or typed. Discrepancies between
words and numerals will be resolved in favor of words.
Changes or corrections made in the bid must be initialed by the individual signing
the bid. No corrections will be permitted once bids have been opened.
2.2.3 No telephone bids will be considered. Bids received after the time and date
for closing will not be considered.
2.3 – Questions
Questions concerning the specifications in this Request for Bids (RFB) should be directed to
Courtney Prince, Purchasing Agent by email to coprince@nhcgov.com.The deadline for
questions is Wednesday, March 27, 2024 at 3:00 PM, EST.
An addendum summarizing all questions and answers will be posted to the County’s website
by close of business on Thursday, March 28, 2024. Bidders who have notified the County of
their
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intent to submit a proposal along with an email address will be sent the addendum upon
posting.
2.4 – Communication
Bidders may not have communications, verbal or otherwise, concerning this RFB with any
personnel or boards from New Hanover County, other than the person listed in this section,
which is Courtney Prince, Purchasing Agent by email at coprince@nhcgov.com. If any vendor
attempts any unauthorized communication, the bid may be rejected.
2.5 – Intent to Submit
All Bidders who intend to submit a bid on this project should send an email to
coprince@nhcgov.com including pertinent contact information. This will also ensure that you
receive any addenda issued for this RFB; if applicable.
2.6 - Cost of Preparation of Response
Costs incurred by prospective Bidders in the preparation of the response to this Request for Bids
are the responsibility of the Bidder and will not be reimbursed by The County.
2.7 – Bid Opening
There will be no formal bid opening. A bid summary will be emailed to all bidders and posted
to the County’s website.
2.8 – Award
Award “shall be made to the lowest responsive responsible bidder taking into consideration
quality, performance, and the time specified in the bid for the performance of the contract.”
The County may also consider other factors such as past performance, financial
stability, and availability of equipment in the consideration of award.
2.9 – Ownership of Documents
All bids and accompanying documentation will become the property of New Hanover County at
the time the bids are opened and as such will not be returned to the bidder.
2.10 - Trade Secret Confidentiality
Upon receipt of your bid by New Hanover County, your bid is considered a public record except
for material which qualifies as "trade secret" under N.C. General Statute 132-1.2. After
opening, your bid will be provided to County staff and others who participate in the evaluation
process, and to members of the general public who submit public records requests.
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