Award an agency contract to an experienced authorized reseller and dealer in dental furniture and dental equipment to provide and install products as a turn-key project in newly renovated space for the College's Dental Assisting Program and future Dental H

Agency: State Government of North Carolina
State: North Carolina
Level of Government: State & Local
Category:
  • 65 - Medical, Dental, and Veterinary Equipment and Supplies
  • 71 - Furniture
Opps ID: NBD12271007568988562
Posted Date: Aug 12, 2022
Due Date: Sep 6, 2022
Solicitation No: 102-247
Source: Members Only
Bid Number Description Date Issued Bid Opening Date Bid Opening Time Help
102-247 Award an agency contract to an experienced authorized reseller and dealer in dental furniture and dental equipment to provide and install products as a turn-key project in newly renovated space for the College's Dental Assisting Program and future Dental H
Mandatory Conf/Site Visit: 08/26/2022
Pre-Bid Conf. 8/26/22 2:00pm ET Business Sciences Bldg., Red Room
8/11/2022 9/6/2022 2:00 PM ET
102-

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STATE OF NORTH CAROLINA
Isothermal Community College
Invitation for Bid #: 102-247
Dental Furniture & Equipment
Date Issued: August 11, 2022
Bid Opening Date: September 6, 2022
At 2:00PM ET
Direct all inquiries concerning this IFB to:
Trish Huntsinger
Purchaser
Email: thuntsinger@isothermal.edu
Phone: 828-395-1297
STATE OF NORTH CAROLINA
Invitation for Bids #
102-247
______________________________________________________
For internal State agency processing, including tabulation of bids, provide your company’s eVP (Electronic
Vendor Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to
the public. This page will be removed and shredded, or otherwise kept confidential, before the
procurement file is made available for public inspection.
This page shall be filled out and returned with your bid.
Failure to do so shall be sufficient cause to reject your bid.
___________________________________________________
Vendor Name
______________________________
Vendor eVP #
Note: For your bid to be considered, your company (you) must be a North Carolina registered
vendor in good standing. You must enter the vendor number assigned through eVP (Electronic
Vendor Portal). If you do not have a vendor number, register at
https://vendor.ncgov.com/vendor/login
Electronic responses ONLY will be accepted for this solicitation.
Ver. 11/2021
STATE OF NORTH CAROLINA
Isothermal Community College
Refer ALL Inquiries regarding this IFB to:
Trish Huntsinger
Using Agency: Isothermal Community
College
Requisition No.:
Invitation for Bids # 102-247
Bids will be publicly opened: September 6, 2022
Commodity No. and Description: 421517 Dental Clinical
Furniture
EXECUTION
In compliance with this Invitation for Bids (IFB), and subject to all the conditions herein, the undersigned Vendor offers and agrees
to furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified
herein.
By executing this bid, the undersigned Vendor understands that false certification is a Class I felony and certifies that:
this bid is submitted competitively and without collusion (G.S. 143-54),
that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations
of Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-
59.2), and
it is not an ineligible Vendor as set forth in G.S. 143-59.1.
Furthermore, by executing this bid, the undersigned certifies to the best of Vendor’s knowledge and belief, that:
it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily
excluded from covered transactions by any Federal or State department or agency.
As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded
as a result of this IFB, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the
requirement for each employer with more than 25 employees in North Carolina to verify the work authorization of its employees
through the federal E-Verify system.
G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the
preparing plans, specifications, estimates for public Contract; or awarding or administering public Contracts; or inspecting or
supervising delivery of the public Contract of any gift from anyone with a Contract with the State, or from any person seeking to
do business with the State. By execution of this bid response to the IFB, the undersigned certifies, for Vendor’s entire organization
and its employees or agents, that Vendor are not aware that any such gift has been offered, accepted, or promised by any
employees or agents of Vendor’s organization.
By executing this bid, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH
CAROLINA GENERAL TERMS AND CONDITIONS. These documents can be accessed from the ATTACHMENTS page within
this document.
Failure to execute/sign bid prior to submittal may render bid invalid and it SHALL BE REJECTED. Late bids
cannot be accepted.
COMPLETE/FORMAL NAME OF VENDOR:
STREET ADDRESS:
P.O. BOX:
ZIP:
CITY & STATE & ZIP:
TELEPHONE NUMBER: TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #11):
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:
FAX NUMBER:
VENDOR’S AUTHORIZED SIGNATURE:
DATE:
E-MAIL:
Ver: 11/2021
1
Bid Number 102-247
Vendor: ____________________________________
VALIDITY PERIOD
Offer shall be valid for at least 60 days from date of bid opening, unless otherwise stated here: ______ days, or if extended by
mutual agreement of the parties. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency
issuing this IFB.
BID ACCEPTANCE
If your bid is accepted, all provisions of this IFB, along with the written results of any negotiations, shall constitute the written
agreement between the parties (“Contract”). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated
herein and shall apply. Depending upon the Goods or Services being offered, other terms and conditions may apply, as mutually
agreed.
FOR STATE USE ONLY: Offer accepted and Contract awarded this ____ day of _______________, 20____, as indicated
on the attached certification, by ______________________________________________________
(Authorized Representative of Isothermal Community College)
Ver: 11/2021
2
Bid Number 102-247
Vendor: ____________________________________
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PURPOSE AND BACKGROUND .......................................................................................... 5
GENERAL INFORMATION .................................................................................................... 5
INVITATION FOR BID DOCUMENT....................................................................................... 5
E-PROCUREMENT FEE ........................................................................................................ 5
NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS ................................ 5
IFB SCHEDULE ..................................................................................................................... 5
SITE VISIT or PRE-BID CONFERENCE ................................................................................ 6
BID QUESTIONS ................................................................................................................... 6
BID SUBMITTAL .................................................................................................................... 7
BID CONTENTS..................................................................................................................... 7
ALTERNATE BIDS ................................................................................................................. 8
DEFINITIONS, ACRONYMS, AND ABBREVIATIONS............................................................ 8
METHOD OF AWARD AND BID EVALUATION PROCESS.................................................. 8
METHOD OF AWARD............................................................................................................ 8
CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION......... 8
BID EVALUATION PROCESS................................................................................................ 9
PERFORMANCE OUTSIDE THE UNITED STATES .............................................................. 9
INTERPRETATION OF TERMS AND PHRASES ................................................................... 9
REQUIREMENTS................................................................................................................. 10
PRICING .............................................................................................................................. 10
PRODUCT IDENTIFICATION............................................................................................... 10
TRANSPORTATION AND IDENTIFICATION ....................................................................... 10
DELIVERY AND INSTALLATION ......................................................................................... 10
AUTHORIZED RESELLER................................................................................................... 11
WARRANTY ......................................................................................................................... 11
DESCRIPTIVE LITERATURE/CERTIFICATION .................................................................. 12
HUB PARTICIPATION.......................................................................................................... 12
REFERENCES ..................................................................................................................... 12
VENDOR’S REPRESENTATIONS ....................................................................................... 12
FINANCIAL STABILITY ........................................................................................................ 12
AGENCY INSURANCE REQUIREMENTS MODIFICATION ................................................ 12
PRODUCT SPECIFICATIONS ............................................................................................. 13
SPECIFICATIONS................................................................................................................ 13
CERTIFICATION AND SAFETY LABELS............................................................................. 15
DEVIATIONS........................................................................................................................ 15
CONTRACT ADMINISTRATION.......................................................................................... 16
PROJECT MANAGER AND CUSTOMER SERVICE ............................................................ 16
POST AWARD PROJECT REVIEW MEETINGS.................................................................. 16
ACCEPTANCE OF WORK................................................................................................... 16
INVOICES ............................................................................................................................ 17
DISPUTE RESOLUTION ...................................................................................................... 17
PRODUCT RECALL ............................................................................................................. 17
Ver: 11/2021
3
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