Engineering and Program Management Services for Radio Towers

Agency: State Government of North Carolina
State: North Carolina
Level of Government: State & Local
Category:
  • R - Professional, Administrative and Management Support Services
Opps ID: NBD12271105543368357
Posted Date: Dec 5, 2018
Due Date: Dec 14, 2018
Solicitation No: 377-2019-036
Source: Members Only
Bid Number Description Date Issued Bid Opening Date Bid Opening Time Help
377-2019-036 Engineering and Program Management Services for Radio Towers 12/5/2018 12/14/2018 2:00 PM ET 377-

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UNION COUNTY, NORTH CAROLINA
DEPARTMENT OF PUBLIC WORK
PROGRAM
REQUEST FOR QUALIFICATIONS 2019-036
Engineering and Program Management Services for Radio
Towers
Due Date:
December 14, 2018
Time:
2:00 PM
Submittal Location: Union County Government Center
Administrative Services
Procurement Division, Suite #709
500 North Main Street
Monroe, NC 28112
Procurement Contact Person
Name:
Erin DeBerardinis
Title:
Senior Procurement Specialist
E-mail:
Erin.DeBerardinis@unioncountync.gov
Telephone:
704-283-3683
In accordance with Union County (the County) guidelines, submittals for the services specified
will be received by Union County at the specified location listed in this RFQ document, until the
time and date cited. Submittals received by the correct time shall be considered. Submittals
received after the due date and time will not be considered.
Submit one (1) original and five (5) copies, in printed form and on a non-returnable CD or flash
drive. Submittals must be submitted in a sealed envelope/box labeled RFQ 2019-036
Engineering and Program Management Services for Radio Towers along with the
submitters name and address clearly indicated on the envelope. Instructions for preparing the
Statement of Qualifications (SOQs) are provided herein.
Mail or hand-deliver submission packets to:
Union County Government Center
Administrative Services, Procurement Division
500 North Main Street, Suite #709
Monroe, NC 28112
Attention: Erin DeBerardinis, Procurement Specialist
Electronic (email) or facsimile submissions will not be accepted.
Deadline for Questions: December 10, 2018, 3:00 pm
Submit all questions regarding this Request for Qualifications (RFQ) to Erin DeBerardinis,
Procurement Specialist at Erin.DeBerardinis@unioncountync.gov no later than the due date
listed above.
Selection criteria are outlined in this document. Union County reserves the right to reject any
or all submittals, to waive technicalities and to make such selection deemed in its best interest.
With limited response, Union County reserves the right to extend the solicitation opening date
as appropriate in order to assure a competitive procurement process.
Page 2 of 8
1. PURPOSE AND SCOPE
Union County Department of Emergency Services hereby requests qualified consultants to
submit a Statement of Qualifications (SOQ) for RFQ 2019-036 Engineering and Program
Management Services for Radio Towers.
Union County Emergency Services will be constructing two radio communications towers. As
part of this project, we are seeking an Engineering Firm to provide program management and
design services for the construction of communications facilities. Scope of work includes all
aspects of communication, facility design as well as the completion of all federal/state
requirement.
Considerations to be made when selecting an engineering firm for communications site design.
1. Provide direction, recommendations and representation during NEPA Review, State
Historical Preservation Office Review, FCC/FAA applications, and any other
governmental requirements.
2. Provide a single point of contact for questions and problem resolution; before, during
and after project completion.
3. Conduct site assessment to ensure the best location available is selected.
4. Provide assistance to Union County for site and structure design to maximize service
life.
5. Specialized experience with communications facility design per Motorola R56
requirements.
6. Specialized experience with communications tower engineering and construction.
7. Ability and resources to complete soil testing required for tower construction.
8. Ability and resources to complete required inspections of tower foundations and
concrete testing.
9. Qualified staff to perform post construction inspections of tower and site construction.
10. Experience filing document required to obtain FAA and FCC approvals necessary to
build communications towers.
11. Ability and resources to complete required Environmental and State Historical
Preservation Office documentation. Staff to represent the client, if necessary, to receive
project approval.
12. Resources to design any site and tower modification that may be required during
construction. Ability to inspect any modifications and provide documentation certifying
the structural integrity of the modification.
Page 3 of 8
13. Provide Construction management throughout the build of radio towers.
14. Prepare bid document for construction of radio towers to include but not limited to
preparing Scope of Work, drawings, etc. Awarded firm is excluded from bidding on
the construction work for Radio Towers or any bid resulting from this RFQ.
15. Provide third party review of construction bid documents ensuring all requirements are
met by bidder.
3. SOQ SUBMITTAL REQUIREMENTS
SOQs should be submitted spiral bound and tabbed for each section outlined below. The total
length of the proposal, including cover letter, should be no more than 20 single-sided pages.
Font size should be no smaller than Arial Narrow 11pt. Key personnel resumes may also be
provided as an appendix to the document and will not count against the page limit. Covers and
tabs do not count against the page limit.
Please provide the following information in the sequence of the following major headings
described below.
COVER LETTER
The cover letter shall briefly introduce your firm, local office, and principal in charge.
EXPERIENCE
Provide a representative summary of your firm’s experience with environmental / land analysis
and radio tower design and construction.
PROJECT TEAM
Provide a detailed organization chart that presents the team to be dedicated to this project. This
should include the project manager, engineers, and other supporting staff to be used in
completion of the work. Information to be included in this section shall include:
Professional, relevant qualifications for up to five (5) projects, including which projects
listed under the “History of Similar Projects” section of the response, the individual(s)
had a significant role.
Office location and number of year’s employee has worked with their current firm.
Available time (in percent) that each team member may commit to this project.
Sub-consultants to be utilized in the execution of the project must be clearly identified
within the organizational chart. Provide relevant qualifications for up to five (5) projects
Page 4 of 8
for each sub-consultant proposed as part of the project team. Projects listed shall
demonstrate prior successful teaming with the respondent.
PROJECT MANAGEMENT
Provide a brief description of the systems and methods employed by the firm to effectively
manage projects including a discussion on the management of: scope, schedule, and cost;
quality control/assurance; communications; risk; and stakeholders.
PROJECT APPROACH
Provide a detailed description of the technical approach to this project including, at a minimum,
the following:
Land analysis
Environment analysis
Design and construction of radio towers
HISTORY OF SIMILAR PROJECTS
Provide a minimum of five (5) representative projects including the following information for
each project:
Owner’s name
Owner’s contact person name, address, telephone number, and email address
Title and Description of the project
Description of the services provided
4. SELECTION PROCESS
Maintaining the integrity of the RFQ process is of paramount importance for the County. To this
end, please do not contact any members of Union County or its staff regarding the subject
matter of this RFQ until a selection has been made, other than the County’s designated contact
person identified in the introduction to this RFQ. Representatives of Union County will read,
review, and evaluate the qualifications independently based on the evaluation criteria. Union
County reserves the right to conduct interviews with a shortlist of selected respondents.
The following factors will be used in the initial evaluation process.
REPUTATION, QUALITY, AND EXPERIENCE OF FIRM
How substantial is the firm’s experience in providing similar services for a State, County,
Town, City, or other Utility provider of comparable size and complexity?
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