Moving Services (Convenience Contract) - 22

Agency: State Government of North Carolina
State: North Carolina
Level of Government: State & Local
Category:
  • V - Transportation, Travel and Relocation Services
Opps ID: NBD12271128757165711
Posted Date: May 12, 2022
Due Date: Jun 14, 2022
Solicitation No: 69-2914
Source: Members Only
Bid Number Description Date Issued Bid Opening Date Bid Opening Time Help
69-2914 Moving Services (Convenience Contract) - 22
Questions Due 6/1 @12PM; Bids Due 6/14 @2PM; Virtual Opening 6/14 @3PM
5/12/2022 6/14/2022 2:00 PM ET
69-

Attachment Preview

University of North Carolina at Greensboro
Invitation for Bid #:69-2914
MOVING SERVICES (CONVENIENCE CONTRACT) - 22
Date Issued: May 12th, 2022
Written Question Submission Deadline: June 1st, 2022
By 12:00PM EDT
Bid Responses Due: June 14th, 2022
At 2:00PM EDT
Bid Opening Date: June 14th, 2022
At 3:00PM EDT
Direct all inquiries concerning this IFB to:
Anthony Kilar
Procurement Specialist
Email: askilar@uncg.edu
Phone: (336) 334-4463
University of North Carolina at Greensboro
Invitation for Bids # 69-2914
______________________________________________________
For internal State agency processing, including tabulation of bids in the Interactive Purchasing System
(IPS), provide your company’s Federal Employer Identification Number or alternate identification number
(e.g. Social Security Number). Pursuant to G.S. 132-1.10(b) this identification number shall not be released
to the public. This page will be removed and shredded, or otherwise kept confidential, before the
procurement file is made available for public inspection.
This page shall be filled out and returned with your bid.
Failure to do so shall be sufficient cause to reject your bid.
ID Number:
______________________________________________________
Federal ID Number or Social Security Number
___________________________________________________
Vendor Name
Electronic proposal responses through the NC BIDS portal ONLY will be
accepted for this solicitation.
The University of North Carolina at
Greensboro
Refer ALL Inquiries regarding this IFB to:
Anthony Kilar
Telephone No. (336) 334-4463
Email: askilar@uncg.edu
Contract Type: Open Market
Commodity No.:
Invitation for Bids # 69-2914
Bids will be publicly opened: Virtual Opening to be conducted
via Zoom on June 14th, 2022 at 3:00PM EDT.
Using Agency: UNCG Facilities Services
Requisition No.: TBD
EXECUTION
In compliance with this Invitation for Bids (IFB), and subject to all the conditions herein, the undersigned Vendor offers and agrees
to furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified
herein. By executing this bid, the undersigned Vendor certifies that this bid is submitted competitively and without collusion (G.S.
143-54), that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations
of Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and
that it is not an ineligible Vendor as set forth in G.S. 143-59.1. False certification is a Class I felony. Furthermore, by executing
this bid, the undersigned certifies to the best of Vendor’s knowledge and belief, that it and its principals are not presently debarred,
suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal or State
department or agency. As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for
any Contract awarded as a result of this IFB, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes,
including the requirement for each employer with more than 25 employees in North Carolina to verify the work authorization of its
employees through the federal E-Verify system. G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance
by, any State Employee associated with the preparing plans, specifications, estimates for public Contract; or awarding or
administering public Contracts; or inspecting or supervising delivery of the public Contract of any gift from anyone with a Contract
with the State, or from any person seeking to do business with the State. By execution of this bid response to the IFB, the
undersigned certifies, for Vendor’s entire organization and its employees or agents, that Vendor are not aware that any such gift
has been offered, accepted, or promised by any employees or agents of Vendor’s organization.
Failure to execute/sign bid prior to submittal shall render bid invalid and it WILL BE REJECTED. Late bids
cannot be accepted.
COMPLETE/FORMAL NAME OF VENDOR:
STREET ADDRESS:
P.O. BOX:
ZIP:
CITY & STATE & ZIP:
TELEPHONE NUMBER: TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #12):
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:
FAX NUMBER:
VENDOR’S AUTHORIZED SIGNATURE*:
DATE:
EMAIL:
*If submitting an electronic response Vendor has two options:1) Vendor may apply a wet signature, scan, and then upload this attestation page as an
attachment for submission through NC BIDS; or 2) Vendor may apply a digital/electronic signature in the designated box, scan, and then upload as an
attachment along with its bids
Offer valid for at least 60 days from date of bid opening, unless otherwise stated here: ______ days.
ACCEPTANCE OF BID
If any or all parts of this bid are accepted by UNC Greensboro, an authorized representative of UNCG shall affix his/her
signature hereto and this document and all provisions of this Invitation for Bid along with the Vendor bid response and the
written results of any negotiations shall then constitute the written agreement between the parties. A copy of this acceptance will
be forwarded to the successful Vendor(s).
FOR UNCG USE ONLY: Offer accepted and Contract awarded this ____ day of _______________, 20____, as
indicated on the attached certification, by ______________________________________________________
(Authorized Representative of UNCG).
Ver: 4/22/19
IFB # 69-2914 Moving Services (Convenience Contract) 22
Table of Contents
Vendor: ______________
1.0
2.0
2.1
2.2
2.3
2.4
2.5
2.6
2.7
2.8
3.0
3.1
3.2
3.3
3.4
3.5
4.0
4.1
4.2
4.3
4.4
4.5
4.6
4.7
4.8
4.9
4.10
PURPOSE AND BACKGROUND.............................................................................................5
GENERAL INFORMATION .................................................................................................... 5
INVITATION FOR BIDS DOCUMENT .................................................................................... 5
NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS ................................ 5
IFB SCHEDULE ..................................................................................................................... 6
BID QUESTIONS ................................................................................................................... 6
BID SUBMITTAL .................................................................................................................... 6
BID CONTENTS..................................................................................................................... 7
ALTERNATE BIDS ................................................................................................................. 7
DEFINITIONS, ACRONYMS, AND ABBREVIATIONS............................................................ 7
METHOD OF AWARD AND BID EVALUATION PROCESS ........................................................ 8
METHOD OF AWARD............................................................................................................ 8
CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION......... 9
BID EVALUATION PROCESS................................................................................................ 9
PERFORMANCE OUTSIDE THE UNITED STATES ............................................................ 10
INTERPRETATION OF TERMS AND PHRASES ................................................................. 10
REQUIREMENTS ............................................................................................................... 10
CONTRACT TERM............................................................................................................... 10
SUITABILITY FOR INTENDED USE .................................................................................... 10
PRICING .............................................................................................................................. 10
DELIVERY............................................................................................................................ 11
TRANSPORTATION AND IDENTIFICATION ....................................................................... 11
WARRANTY ......................................................................................................................... 11
INVOICES ............................................................................................................................ 11
REFERENCES ..................................................................................................................... 11
FINANCIAL STABILITY ........................................................................................................ 11
VENDOR’S REPRESENTATIONS ....................................................................................... 11
5.0
5.1
5.2
6.0
6.1
6.2
6.3
SCOPE OF WORK .............................................................................................................. 12
SPECIFICATIONS................................................................................................................ 12
DEVIATIONS........................................................................................................................ 17
CONTRACT ADMINISTRATION........................................................................................... 17
PROJECT MANAGER AND CUSTOMER SERVICE ............................................................ 17
DISPUTE RESOLUTION ...................................................................................................... 17
CONTRACT CHANGES ....................................................................................................... 17
ATTACHMENT A: PRICING................................................................................................................. 18
ATTACHMENT B: INSTRUCTIONS TO VENDORS ................................................................................. 20
ATTACHMENT C: NORTH CAROLINA GENERAL CONTRACT TERMS & CONDITIONS ............................. 23
ATTACHMENT D: LOCATION OF WORKERS UTILIZED BY VENDOR ...................................................... 35
ATTACHMENT E: SUPPLEMENTAL VENDOR INFORMATION ............................................................... 36
ATTACHMENT G: CERTIFICATION OF FINANCIAL CONDITION............................................................. 38
ATTACHMENT H: TAXPAYER INFORMATION REQUEST FORM ............................................................ 39
Page 4 of 39
IFB # 69-2914 Moving Services (Convenience Contract) 22
1.0 PURPOSE AND BACKGROUND
Vendor: ______________
1.1 BACKGROUND
The University of North Carolina at Greensboro (UNCG) Facilities Services Department is actively seeking
Contractor(s) to provide all necessary labor, equipment, materials and transportation in order to perform general
moving services on the University campus and other owned properties, on an as-needed basis.
Bids shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued hereto.
1.2 PURPOSE
As described above, UNCG is seeking contractor(s) to provide all necessary labor, equipment, materials, and
transportation to perform general moving services on the University campus and owned properties.
The awarded Contractor(s) shall fulfill the requirements contained herein and will meet the desired specifications
provided by the Facilities Services Department. Any contract resulting from award of this solicitation will be a
convenience contract, and the University makes no guarantee as to any minimum level of spend under the
contract.
Any convenience contract resulting from this solicitation will be for an initial term of one (1) year, with two (2)
additional one-year options as the latter are exercised for a total of three (3) years.
2.0 GENERAL INFORMATION
2.1 INVITATION FOR BIDS DOCUMENT
The IFB is comprised of the base IFB document, any attachments, and any addenda released before Contract award.
All attachments and addenda released for this IFB in advance of any Contract award are incorporated herein by
reference.
The UNCG Procurement Services Department is requesting responses from qualified companies for the services
contained herein. The contract awarded will begin on or about July 1st, 2022.
2.2 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS
It shall be the Vendor’s responsibility to read the Instructions, the State’s terms and conditions, all relevant exhibits
and attachments, and any other components made a part of this IFB and comply with all requirements and
specifications herein. Vendors are also responsible for obtaining and complying with all Addenda and other
changes that may be issued concerning this IFB.
If Vendors have questions, issues, or exceptions regarding any term, condition, or other component within this IFB
(including proposed alternate language), those must be submitted as questions in accordance with the instructions
in Section 2.4. BID QUESTIONS. If the University determines that any changes will be made resulting from the
questions asked, then such decisions will be communicated in the form of an IFB addendum. The University may
also elect to leave open the possibility for post-contract negotiation and amendment of specific provisions of the
Contract that have been addressed during the question and answer period. Other than through this process, the
University rejects and will not be required to evaluate or consider any additional or modified terms and conditions
submitted with Vendors bid. This applies to any language appearing in or attached to the document as part of the
Vendor’s bid that purports to vary any terms and conditions or Vendors’ instructions herein or to render the bid non-
binding or subject to further negotiation. Vendor’s bid shall constitute a firm offer.
By execution and delivery of a bid in response to this IFB, the Vendor agrees that any additional or
modified terms and conditions, whether submitted purposefully or inadvertently, shall have no force or
effect, and will be disregarded. Noncompliance with, or any attempt to alter or delete, this paragraph shall
constitute sufficient grounds to reject Vendor’s bid as nonresponsive. Any bid that contains language that
indicates the bid is non-binding or subject to further negotiation before a contractual document may be
signed shall be rejected.
Page 5 of 39
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