Recap Tire Service

Agency: State Government of North Carolina
State: North Carolina
Level of Government: State & Local
Category:
  • 26 - Tires and Tubes
Opps ID: NBD12271308743877124
Posted Date: Sep 10, 2019
Due Date: Sep 19, 2019
Solicitation No: 320-080719KS
Source: Members Only
Bid Number Description Date Issued Bid Opening Date Bid Opening Time Help
320-080719KS Recap Tire Service
No Site Visit/Pre-Bid, No Public Bid Opening, Informal Solicitation
9/10/2019 9/19/2019 04:00 PM ET 320-

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CITY OF ROCKY MOUNT
Public Works
Request for Quote #: 320-080719KS
Recap Tire Service
Date of Issue: September 10, 2019
Quote Due Date: September 19, 2019
Direct all inquiries concerning this RFQ to:
Kelly Satterfield
Purchasing Clerk
Email: kelly.satterfield@rockymountnc.gov
Phone: 252.972.1229
CITY OF ROCKY MOUNT
Request for Quote #
320-080719KS
______________________________________________________
For internal City processing, please provide your company’s Federal Employer Identification Number or
alternate identification number (e.g. Social Security Number). Pursuant to North Carolina General Statute
132-1.10(b) this identification number shall not be released to the public. This page will be removed and
shredded, or otherwise kept confidential, before the procurement file is made available for public
inspection.
This page is to be filled out and returned with your quote.
ID Number:
______________________________________________________
Federal ID Number or Social Security Number
______________________________________________________
Vendor Name
City of Rocky Mount
Fleet Division
Refer ALL Inquiries regarding this RFQ to: Request for Quote # 320-080719KS
Kelly Satterfield
Purchasing Clerk
Quotes will be due: 09/19/2019
Contract Type: Purchase/Service
EXECUTION
In compliance with this Request for Quote, and subject to all the conditions herein, the undersigned Vendor offers and agrees to
furnish and deliver any or all items upon which prices are quoted, at the prices set opposite each item within the time specified herein.
By executing this quote, the undersigned Vendor certifies that this quote is submitted competitively and without collusion (G.S. 143-
54), that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter
78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and that it is not an
ineligible Vendor as set forth in G.S. 143-59.1. False certification is a Class I felony. Furthermore, by executing this quote, the
undersigned certifies to the best of Vendor’s knowledge and belief, that it and its principals are not presently debarred, suspended,
proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal or State department or
City department. As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-contractors for any
Contract awarded as a result of this RFQ, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes,
including the requirement for each employer with more than 25 employees in North Carolina to verify the work authorization of its
employees through the federal E-Verify system. G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by,
any City Employee associated with the preparing plans, specifications, estimates for public Contract; or awarding or administering
public Contracts; or inspecting or supervising delivery of the public Contract of any gift from anyone with a Contract with the City , or
from any person seeking to do business with the City . By execution of any response in this quote, you attest, for your entire
organization and its employees or agents, that you are not aware that any such gift has been offered, accepted, or promised by any
employees of your organization.
Failure to execute/sign quote prior to submittal shall render quote invalid and it WILL BE REJECTED. Late
quotes cannot be accepted.
VENDOR:
STREET ADDRESS:
P.O. BOX:
ZIP:
CITY & STATE & ZIP:
TELEPHONE NUMBER: TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #11):
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:
FAX NUMBER:
VENDOR’S AUTHORIZED SIGNATURE:
DATE:
EMAIL:
Offer valid for at least 60 days from date of quote opening, unless otherwise stated here: ______ days.
ACCEPTANCE OF QUOTE
If any or all parts of this quote are accepted by the City of Rocky Mount, an authorized representative of the City of Rocky Mount
shall affix his/her signature hereto and this document and all provisions of this Request for Quote along with the Vendor response
and the written results of any negotiations shall then constitute the written agreement between the parties. A copy of this
acceptance will be forwarded to the successful Vendor(s).
FOR CITY USE ONLY: Offer accept and Contract awarded this _______ day of ________, 20___ as indicated on the attached
certification, by ____________________________________________________________________
(Authorized Representative of City of Rocky Mount)
Page 1 of 11
Quote Number:320-080719KS
Vendor: __________________________________________
Table of Contents
1.0 PURPOSE AND BACKGROUND .........................................................................................3
2.0 GENERAL INFORMATION ...................................................................................................3
2.1 REQUEST FOR QUOTE DOCUMENT ........................................................................................................... 3
2.2 RFQ SCHEDULE ............................................................................................................................................. 3
2.3 QUESTIONS ABOUT QUOTE......................................................................................................................... 3
2.4 EMAILING INSTRUCTIONS ............................................................................................................................ 4
2.5 QUOTE CONTENTS........................................................................................................................................ 4
2.6 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS.................................................................................... 4
2.7 NOTICE TO VENDORS REGARDING TERMS AND CONDITIONS.............................................................. 4
3.0 METHOD OF AWARD AND QUOTE EVALUATION PROCESS..........................................5
3.1 METHOD OF AWARD ..................................................................................................................................... 5
3.2 QUOTE EVALUATION PROCESS .................................................................................................................. 5
3.3 INTERPRETATION OF TERMS AND PHRASES ........................................................................................... 6
4.0 REQUIREMENTS ..................................................................................................................6
4.1 CONTRACT TERM.......................................................................................................................................... 6
4.2 PRICING .......................................................................................................................................................... 6
4.3 TRANSPORTATION AND IDENTIFICATION.................................................................................................. 6
4.4 DELIVERY........................................................................................................................................................ 6
4.5 QUALITY ACCEPTANCE INSPECTION ......................................................................................................... 6
4.6 PRODUCT RECALL ........................................................................................................................................ 7
4.7 WARRANTY..................................................................................................................................................... 7
4.8 INVOICES ........................................................................................................................................................ 7
5.0 PRODUCT SPECIFICATIONS ..............................................................................................7
5.1 GENERAL SPECIFICATIONS ......................................................................................................................... 7
5.2 VENDOR’S REPRESENTATION..................................................................................................................... 7
6.0 CONTRACT ADMINISTRATION ...........................................................................................8
6.1 PROJECT MANAGER AND CUSTOMER SERVICE ...................................................................................... 8
6.2 DISPUTE RESOLUTION ................................................................................................................................. 8
6.3 CONTRACT CHANGES .................................................................................................................................. 8
ATTACHMENT A: PRICING FORM................................................................................................9
ATTACHMENT B: ACCEPTANCE OF TERMS & CONDITIONS.................................................10
ATTACHMENT C: SUPPLEMENTAL VENDOR INFORMATION ................................................11
Page 2 of 11
Quote Number:320-080719KS
Vendor: __________________________________________
1.0 PURPOSE AND BACKGROUND
The Public Works Department is responsible for providing quality public services in a timely, professional, efficient, and
responsive manner with regards to the repair and maintenance of the city streets and drainage infrastructure, the city
fleet of motor vehicles and equipment, collection and disposal of municipal solid waste, planning and directing public
and private infrastructure improvements in the City and its utility service areas, providing a well-planned, designed, and
maintained transportation network, and ensuring safe and reliable public transit services. These services are to be
provided in such a way that they promote a high quality of life for city residents, contribute to the safe movement of
people and goods, and support economic development while protecting the environment, public health, and safety.
Quotes shall be submitted in accordance with the terms and conditions of this RFQ and any addenda issued hereto.
2.0 GENERAL INFORMATION
2.1 REQUEST FOR QUOTE DOCUMENT
The RFQ is comprised of the base RFQ document, any attachments, and any addenda released before Contract award.
All attachments and addenda released for this RFQ in advance of any Contract award are incorporated herein by
reference. Vendor may attach its quote to this RFQ for submission; however, any and all additional, modified or
conflicting terms and conditions submitted on or with Vendor’s quote shall be disregarded and shall not be considered a
part of any contract arising from this RFQ. Any attempt to delete or avoid the force of the previous sentence shall render
Vendor’s quote invalid, and it shall not be considered.
2.2 RFQ SCHEDULE
The table below shows the intended schedule for this RFQ. The City will make every effort to adhere to this schedule.
Event
Issue RFQ
Submit Written Questions
Provide Responses to Questions
Submit Bids
Contract Award
Responsibility
City
Vendor
City
Vendor
City
Date and Time
Tuesday 09/10/2019
Monday 09/17/2019 10:00 a.m.
Monday 09/17/2019 4:00 p.m.
Thursday September 19, 2019 4:00 p.m.
TBD
2.3 QUESTIONS ABOUT QUOTE
Purpose: Upon review of the RFQ documents, Vendors may have questions to clarify or interpret the RFQ in order to
submit the best quote possible. To accommodate the Quote Questions process, Vendors shall submit any such
questions by the above due date.
Instructions: Written questions shall be emailed to kelly.satterfield@rockymountnc.gov by the date and time
specified above. Vendors should enter “RFQ #320-080719KS – Questions” as the subject for the email. Questions
submittals should include a reference to the applicable RFQ section and be submitted in a format shown below:
Reference
Vendor Question
RFQ Section, Page Number
Vendor question…?
Questions received prior to the submission deadline date, the City ’s response, and any additional terms deemed
necessary by the City will be posted in the form of an addendum, available on the City of Rocky Mount Purchasing
quote webpage http://www.rockymountnc.gov/bids, and/or the North Carolina’s Interactive Purchasing System (IPS),
Page 3 of 11
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