Disaster Debris Clearance & Removal Services RFP

Agency: State Government of North Carolina
State: North Carolina
Level of Government: State & Local
Category:
  • S - Utilities and Training Services
Opps ID: NBD12271986112732758
Posted Date: Sep 13, 2018
Due Date: Sep 21, 2018
Solicitation No: 323-19-39
Source: Members Only
Bid Number Description Date Issued Bid Opening Date Bid Opening Time Help
323-19-39 Disaster Debris Clearance & Removal Services RFP 9/13/2018 9/21/2018 12:00 PM ET 323-

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REQUEST FOR PROPOSAL
Proposal No. Q1939
Bid Title:
Disaster Debris Clearance and Removal Services
Date of Issue: September 13, 2018
Proposals Due: September 21, 2018
Time: 12:00 pm
Submit To:
Purchasing & Contracts Manager
Town of Chapel Hill
405 Martin Luther King Jr. Boulevard
Chapel Hill, North Carolina 27514
If you have received this Request for Proposal from a source other than the Town of
Chapel Hill Purchasing and Contracts Manager, it is the responsibility of the bidder to
ensure that all addenda has been received. Bidders should email the Purchasing and
Contracts Manager (zalam@townofchapelhill.org) to ensure that your company is
added to the distribution list.
However, it is still the responsibility of the bidder to ensure that all addenda is received
prior to submitting a bid/proposal.
Disaster Debris Clearance and Removal Services
Bid: Q19-39, Town of Chapel Hill, North Carolina
September 13, 2018
Page 1
Table of Contents
Notice of Request for Proposals
3
Instructions for Proposals
5
1.0 Introduction
5
2.0 Desired Timetable
6
3.0 Requests for Interpretation
6
4.0 Submission of Proposals
6
5.0 General
8
6.0 Proposal Requirements
10
7.0 Town’s Consultant
12
8.0 Debris Management Sites
13
9.0 Tipping Fees
13
10.0 Payment
14
11.0 Scope of Work
14
Schedule 1 – Unit Rate Price Sheet
27
Schedule 2 – Hourly Equipment and Labor Price Schedule
31
Current Orange County Solid Waste Management Department Fees
32
NonCollusion Affidavit
35
Certification Regarding Lobbying
36
Proposer’s Bid Certification Form
37
Certification Regarding Debarment and Suspension
38
Sample Contract“Federal Assistance – Small Services Contract”
39
Disaster Debris Clearance and Removal Services
Bid: Q19-39, Town of Chapel Hill, North Carolina
September 13, 2018
Page 2
BID:
CATEGORY:
PROJECT:
FROM:
NOTICE DATE:
SUBMISSION DATE:
Notice of Request for Proposals
For
Disaster Debris Clearance and Removal Services
For
Town of Chapel Hill
Chapel Hill, North Carolina
Q1939
Debris Removal Services
Disaster Debris Clearance and Removal Services
Zakia Alam, Purchasing & Contracts Manager
Thursday, September 13, 2018
Friday, September 21, 2018 by 12:00 PM, EST
The Town of Chapel Hill is requesting proposals from qualified contractors to provide disaster debris clearance, removal,
reduction, and disposal services in the event of a natural disaster within the area. Sealed proposals for Disaster Debris
Clearance and Removal Services (the “Project”) to be furnished to the Town of Chapel Hill, N.C. will be received by Zakia
Alam, Purchasing and Contracts Manager, Town Hall, 405 Martin Luther King Jr. Boulevard, Chapel Hill, N.C., until Friday,
September 21, 2018 by 12:00 PM, EST.
The Town of Chapel Hill is located between the Research Triangle Park and the Triad cities of Greensboro, Winston
Salem and High Point, NC. Chapel Hill encompasses 21.1 square miles and is located within Orange and Durham
Counties. With more than 59,000 residents (United States Census Bureau, July 2016), Chapel Hill is a vibrant town and
is home to the University of North Carolina.
The award of a contract under this solicitation will be paid with federal funding. Funding is contingent upon compliance
with all terms and conditions of funding award. All prospective contractors shall comply with all applicable federal laws,
regulations, executive orders, FEMA requirements and the terms and conditions of the funding award. In addition,
contractors providing submittals shall be responsible for complying with state law and local ordinances.
Prospective bidders may view the Request for Proposals attached below, and on the Town of Chapel Hill website
(www.townofchapelhill.org. Click on “Businesses” menu, then “Bid Notices” option, then the name of this project).
All requests for interpretations related to this RFP must be submitted in writing to the Project Manager, Megan Dale,
Management Analyst, Public Works Department, Town of Chapel Hill at mdale@townofchapelhill.org by 12:00 pm
(noon) on Tuesday, September 18, 2018. All responses to timely submitted requests for interpretations will be published
in the form of an addendum on the Town’s website on Tuesday, September 18, 2018.
For questions on the bidding procedures, contact the Town’s Purchasing Division at 9199695022.
Disaster Debris Clearance and Removal Services
Bid: Q19-39, Town of Chapel Hill, North Carolina
September 13, 2018
Page 3
In order to be considered, all proposals must be submitted in writing no later than 12:00 PM (EST) on Friday, September
21, 2018. Contractors mailing proposal packages should allow delivery time to ensure timely receipt of their proposal.
The responsibility for getting the proposal to the Town of Chapel Hill Purchasing and Contracts Manager on or before
the specified time and date is solely and strictly the responsibility of the proposing contractor. The Town will in no way
be responsible for delays caused by any occurrence. Proposals may be hand carried or mailed to:
Purchasing & Contracts Manager
Town of Chapel Hill
405 Martin Luther King Jr. Boulevard
Chapel Hill, North Carolina 27514
Hours of Operation: 8:30 a.m. 5:00 p.m. (EST)
Monday through Friday
Phone: (919) 9695022
Email: zalam@townofchapelhill.org
The Town of Chapel Hill reserves the right to reject any and all bids for any reason or no reason and to accept the bid
most favorable to the Town of Chapel Hill.
PUBLISHED:
Date: September 13, 2018
Town of Chapel Hill website: www.townofchapelhill.org
State of NC Interactive Purchasing System website: www.ips.state.nc.us
HUB Website: https://ncadmin.nc.gov/businesses/hub/events
Disaster Debris Clearance and Removal Services
Bid: Q19-39, Town of Chapel Hill, North Carolina
September 13, 2018
Page 4
BID:
CATEGORY:
PROJECT:
FROM:
NOTICE DATE:
SUBMISSION DATE:
Instructions for Proposals
For
Disaster Debris Clearance and Removal Services
For
Town of Chapel Hill
Chapel Hill, North Carolina
Q1939
Debris Removal Services
Disaster Debris Clearance and Removal Services
Zakia Alam, Purchasing & Contracts Manager
Thursday, September 13, 2018
Friday, September 21, 2018 by 12:00 PM, EST
PLEASE READ ALL INSTRUCTIONS CAREFULLY
BEFORE PREPARING AND SUBMITTING YOUR BID
All bids shall be prepared and submitted in accordance with the following requirements. Failure to comply with any
requirement shall cause the bid to be considered irregular and shall be grounds for rejection of the bid.
1.0 Introduction
The Town is requesting proposals from experienced and qualified contractors to provide emergency disaster
recovery services including, but not limited to, cleanup, demolition, removal, reduction and disposal of debris
resulting from a natural or manmade disaster as directed by the Town.
The Town will enter into contracts with no committed immediate or annual cost to the Town, and will activate
the contract as needed.
The Town may enter into two (2) contracts: one with a “Primary” contractor and the other with a “Secondary”
contractor. The “Primary” contractor will be on a first contact basis for all disasters and emergencies that may
require debris removal, reduction, disposal or other cleanup activities. The “Secondary” contractor will serve
as a backup to the Primary for any disaster or emergency that may be of a scale larger than one company would
be capable and equipped to handle. Town will reserve the right to decide, at the guidance and recommendation
of the Town Manager or his designee, when and if the “secondary” contract will be activated.
The Town has not activated a contract for debris clearance and removal services in recent memory and does
not have a recent bid tab for debris clearance and removal services for review. The Town also does not have a
debris management plan.
Responding contractors must, at a minimum, have performed at least three (3) debris removal, reduction, and
Disaster Debris Clearance and Removal Services
Bid: Q19-39, Town of Chapel Hill, North Carolina
September 13, 2018
Page 5
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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