RR Median Separator Maintenance & Related Work

Agency: State Government of North Carolina
State: North Carolina
Level of Government: State & Local
Category:
  • J - Maintenance, Repair, and Rebuilding of Equipment
Opps ID: NBD12271986809125365
Posted Date: Feb 10, 2019
Due Date: Feb 26, 2019
Solicitation No: 54-CA-11859111
Source: Members Only
Bid Number Description Date Issued Bid Opening Date Bid Opening Time Help
54-CA-11859111 RR Median Separator Maintenance & Related Work
Sealed, Mailed bids only.
2/8/2019 2/26/2019 02:00 PM ET
54-

Attachment Preview

STATE OF NORTH CAROLINA
Department of Transportation
Invitation for Bid #: 54-CA-11859111
RR Median Separator Maintenance & Related Work
Date Issued: February 8, 2019
Bid Opening Date: February 26, 2019
At 2:00 PM ET
Direct all inquiries concerning this IFB to:
Christian Andresen
Procurement Specialist III
Email: ctandresen@ncdot.gov
Phone: (919)707-2627
STATE OF NORTH CAROLINA
Invitation for Bids # 54-CA-11859111
______________________________________________________
For internal State agency processing, including tabulation of bids in the Interactive Purchasing System
(IPS), provide your company’s Federal Employer Identification Number or alternate identification number
(e.g. Social Security Number). Pursuant to G.S. 132-1.10(b) this identification number shall not be released
to the public. This page will be removed and shredded, or otherwise kept confidential, before the
procurement file is made available for public inspection.
This page shall be filled out and returned with your bid.
Failure to do so shall be sufficient cause to reject your bid.
ID Number:
______________________________________________________
Federal ID Number or Social Security Number
___________________________________________________
Vendor Name
STATE OF NORTH CAROLINA
Department of Transportation
Refer ALL Inquiries regarding this IFB to:
Christian Andresen
Telephone: (919)707-2627
e-mail: ctandresen@ncdot.gov
Contract Type: Open Market
Commodity No.: 940-88 – RR Median
Separator Maintenance and Related Work
Invitation for Bids # 54-CA-11859111
Bids will be publicly opened: February 26, 2019
Using Agency: NC Department of Transportation – Rail
Division
Requisition No.: 11859111
EXECUTION
In compliance with this Invitation for Bids, and subject to all the conditions herein, the undersigned Vendor offers and agrees to
furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.
By executing this bid, the undersigned Vendor certifies that this bid is submitted competitively and without collusion (G.S. 143-54),
that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter
78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and that it is not
an ineligible Vendor as set forth in G.S. 143-59.1. False certification is a Class I felony. Furthermore, by executing this bid, the
undersigned certifies to the best of Vendor’s knowledge and belief, that it and its principals are not presently debarred, suspended,
proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal or State department
or agency. As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract
awarded as a result of this IFB, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including
the requirement for each employer with more than 25 employees in North Carolina to verify the work authorization of its employees
through the federal E-Verify system. G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State
Employee associated with the preparing plans, specifications, estimates for public Contract; or awarding or administering public
Contracts; or inspecting or supervising delivery of the public Contract of any gift from anyone with a Contract with the State, or
from any person seeking to do business with the State. By execution of this bid response to the IFB, the undersigned certifies, for
Vendor’s entire organization and its employees or agents, that Vendor are not aware that any such gift has been offered, accepted,
or promised by any employees or agents of Vendor’s organization.
Failure to execute/sign bid prior to submittal shall render bid invalid and it WILL BE REJECTED. Late bids
cannot be accepted.
COMPLETE/FORMAL NAME OF VENDOR:
STREET ADDRESS:
P.O. BOX:
ZIP:
CITY & STATE & ZIP:
TELEPHONE NUMBER: TOLL FREE TEL. NO:
PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #12):
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:
FAX NUMBER:
VENDOR’S AUTHORIZED SIGNATURE*:
DATE:
EMAIL:
Offer valid for at least 60 days from date of bid opening, unless otherwise stated here: ______ days. After this date, any withdrawal
of offer shall be made in writing, effective upon receipt by the agency issuing this IFB.
ACCEPTANCE OF BID
If any or all parts of this bid are accepted by the State of North Carolina, an authorized representative of the NC Department of
Transportation shall affix his/her signature hereto and this document and all provisions of this Invitation for Bid along with the
Vendor bid response and the written results of any negotiations shall then constitute the written agreement between the parties.
A copy of this acceptance will be forwarded to the successful Vendor(s).
FOR STATE USE ONLY: Offer accepted and Contract awarded this ____ day of _______________, 20____, as
indicated on the attached certification, by ______________________________________________________
(Authorized Representative of the NC Department of Transportation).
Ver: 9/14/18
Page 1 of 29
IFB # 54-CA-11859111
Vendor: ____________________________________
Table of Contents
1.0
PURPOSE AND BACKGROUND............................................................................................. 3
2.0
GENERAL INFORMATION ...................................................................................................... 3
2.1 INVITATION FOR BIDS DOCUMENT ...................................................................................... 3
2.2 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS ................................. 3
2.3 IFB SCHEDULE ........................................................................................................................ 3
2.4 BID QUESTIONS ...................................................................................................................... 4
2.5 BID SUBMITTAL ....................................................................................................................... 4
2.6 BID CONTENTS........................................................................................................................ 5
2.7 ALTERNATE BIDS .................................................................................................................... 5
2.8 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS ............................................................. 5
3.0
METHOD OF AWARD AND BID EVALUATION PROCESS ................................................... 6
3.1 METHOD OF AWARD .............................................................................................................. 6
3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION ......... 7
3.3 BID EVALUATION PROCESS .................................................................................................. 7
3.4 PERFORMANCE OUTSIDE THE UNITED STATES ................................................................ 8
3.5 INTERPRETATION OF TERMS AND PHRASES..................................................................... 8
4.0
REQUIREMENTS ..................................................................................................................... 8
4.1 CONTRACT TERM ................................................................................................................... 9
4.2 PRICING ................................................................................................................................... 9
4.3 INVOICES ................................................................................................................................. 9
4.4 REFERENCES ........................................................................................................................ 10
4.5 FINANCIAL STABILITY...........................................................................................................10
4.6 VENDOR’S REPRESENTATIONS ......................................................................................... 10
5.0
SCOPE OF WORK ................................................................................................................. 11
5.1 SPECIFICATIONS/MATERIALS REQUIRED AND SERVICES TO BE PERFORMED.......... 11
5.2 ACCEPTANCE OF WORK...................................................................................................... 16
6.0
CONTRACT ADMINISTRATION ............................................................................................ 16
6.1 PROJECT MANAGER AND CUSTOMER SERVICE ............................................................. 16
6.2 DISPUTE RESOLUTION ........................................................................................................ 16
6.3 CONTRACT CHANGES.......................................................................................................... 16
ATTACHMENT A: PRICING ................................................................................................................... 17
ATTACHMENT B: INSTRUCTIONS TO VENDORS............................................................................... 18
ATTACHMENT C: NORTH CAROLINA GENERAL CONTRACT TERMS & CONDITIONS ................. 22
ATTACHMENT D: LOCATION OF WORKERS UTILIZED BY VENDOR .............................................. 27
ATTACHMENT E: SUPPLEMENTAL VENDOR INFORMATION .......................................................... 28
ATTACHMENT F: CERTIFICATION OF FINANCIAL CONDITION ....................................................... 29
Ver: 9/14/18
Page 2 of 29
IFB # 54-CA-11859111
Vendor: ____________________________________
1.0 PURPOSE AND BACKGROUND
The purpose of this Invitation for Bids (IFB) is to establish a contract with a qualified Vendor for the inspection and
maintenance of all median separators (within the designated locations) each calendar year quarter or as directed
by the Department.
Bids shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued hereto.
2.0 GENERAL INFORMATION
2.1 INVITATION FOR BIDS DOCUMENT
The IFB is comprised of the base IFB document, any attachments, and any addenda released before Contract award.
All attachments and addenda released for this IFB in advance of any Contract award are incorporated herein by
reference.
2.2 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS
It shall be the Vendor’s responsibility to read the Instructions, the State’s terms and conditions, all relevant exhibits
and attachments, and any other components made a part of this IFB and comply with all requirements and
specifications herein. Vendors are also responsible for obtaining and complying with all Addenda and other
changes that may be issued concerning this IFB.
If Vendors have questions, issues, or exceptions regarding any term, condition, or other component within this IFB
(including proposed alternate language), those must be submitted as questions in accordance with the instructions
in Section 2.5. BID QUESTIONS. If the State determines that any changes will be made resulting from the
questions asked, then such decisions will be communicated in the form of an IFB addendum. The State may also
elect to leave open the possibility for post-contract negotiation and amendment of specific provisions of the
Contract that have been addressed during the question and answer period. Other than through this process, the
State rejects and will not be required to evaluate or consider any additional or modified terms and conditions
submitted with Vendor’s bid. This applies to any language appearing in or attached to the document as part of the
Vendor’s bid that purports to vary any terms and conditions or Vendors’ instructions herein or to render the bid non-
binding or subject to further negotiation. Vendor’s bid shall constitute a firm offer. By execution and delivery of
a bid in response to this IFB, the Vendor agrees that any additional or modified terms and conditions,
whether submitted purposefully or inadvertently, shall have no force or effect, and will be disregarded.
Noncompliance with, or any attempt to alter or delete, this paragraph shall constitute sufficient grounds to
reject Vendor’s bid as nonresponsive. Any bid that contains language that indicates the bid is non-binding
or subject to further negotiation before a contractual document may be signed shall be rejected.
2.3 IFB SCHEDULE
The table below shows the intended schedule for this IFB. The State will make every effort to adhere to this schedule.
Event
Issue IFB
Submit Written Questions
Submit Bids
Contract Award
Responsibility
State
Vendor
Vendor
State
Date and Time
February 8, 2019
February 15, 2019
February 26, 2019
TBD
Ver: 9/14/18
Page 3 of 29
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