Door and Storefront Installation and Repair

Agency: Multnomah County
State: Oregon
Level of Government: State & Local
Category:
  • J - Maintenance, Repair, and Rebuilding of Equipment
  • Z - Maintenance, Repair or Alteration of Real Property
Opps ID: NBD12997026294845036
Posted Date: Apr 12, 2019
Due Date: May 15, 2019
Solicitation No: RFP-207-2019
Source: Members Only
Door and storefront maintenance and repair services on an as-needed basis.
Open
4/12/2019 8:00 AM PDT
Close
5/15/2019 4:00 AM PDT
Type
RFP
Number
RFP-207-2019
Contact
Contact

Attachment Preview

Door and Storefront Installation and Repair
Door and storefront maintenance and repair services on an as-needed basis.
Open
Close
4/12/2019 8:00 AM PDT
5/15/2019 4:00 AM PDT
Type
Number
Currency
Request for Proposal (RFP)
RFP-207-2019
US Dollar
Sealed Until 5/15/2019 4:00 AM PDT
Contacts
Christy Tran
christy.tran@multco.us
Phone +1 503-988-7997 ext. 87997
Payment
Terms
0% 0, Net 30
Lawrence Russell
lawrence.e.russell@multco.us
Phone +1 503-988-7548 ext. 87548
Commodity Codes
Commodity Code
72120100
72151599
Description
General Building Construction
Electrical system services
Description
12 April 2019
PRE-PROPOSAL CONFERENCE:
There will not be a pre-proposal conference for this sourcing event.
SERVICE DESCRIPTION, FUNDING AND CONTRACTING INFORMATION
PURPOSE AND OVERVIEW
The Multnomah County Department of County Assets, Division of Facilities and Property Management (FPM) is seeking Prop
These services will include installation and service for all types of door operators, closers and hardware including but not limit
Besam
Tormax
Gyrotech
Nabco
LCN
Rixon
Doormatic
Ives
CR Laurence
INTRODUCTION AND PROGRAM HISTORY
Multnomah County is the smallest Oregon County in area but has the largest population of approximately 750,000 citizens, wh
GOALS, VALUES AND OTHER IMPORTANT CONSIDERATIONS
The County is comprised of various departments, each responsible for providing different services to the public. FPM is respo
It is also important for proposers to understand the diversity of buildings that will be covered under the contract resulting from
TARGET POPULATION SERVED
Multnomah County citizens.
GEOGRAPHIC BORDERS/LIMITATIONS & SERVICE AREAS
Any Multnomah County Building per Attachment A. The County reserves the right to change locations or add locations as det
FUNDING
Funding of the work described in this RFP is not guaranteed. Fluctuations in funding year to year should be expecte
SCOPE OF SERVICES
Proposers responding to this Sourcing Event must be capable of performing the following tasks and services listed. The Multn
A. Proposer shall provide all labor, materials, supervision, and equipment necessary for door and storefront maintenance an
B. These services will include installation and service for all types of door operators, closers and hardware including but n
• Besam
• Tormax
• Gyrotech
• Nabco
• LCN
• Rixon
• Doormatic
• Ives
• CR Laurenc
C. Work will be performed during the hours designated by the County for each project and may include premium time afte
D. Contractor shall perform Work in a manner that is compliant with all applicable rules, regulations and laws of all author
E. The Contractor shall be responsible for initiating, maintaining, and supervising all safety precautions and programs in c
F. In the event of accidents of any kind, the Contractor shall notify the County immediately and furnish the County with co
G. The Contractor agrees to remove any of its employees from County sites who in the sole opinion of the County Authori
H. The Contractor at all times shall keep the premises free from accumulation of waste materials and debris caused by Con
12 April 2019
I. Minimum amount of Work and/or increase or decrease in Work.
County makes no guarantees, warranties or representations on a minimum amount of Work to be performed unde
During the term of this Contract, County shall have the option to increase or decrease the Work and/or frequency
J. Authorization of Work.
All Work performed under this Contract will be directed by the County Authorized Representative or his/her des
Upon receipt of the authorized Work Order, Contractor shall schedule Work with the County.
No Work shall be performed without an approved Work Order. Any Work performed by Contractor without an a
K. Contractor Requirements.
Sheriff’s Background Check. All Contractor employees who will perform Work under this Contract may be requ
Correctional Facility Work Rules. All Contractor personnel shall follow the Multnomah County Correctional Fac
JCAHO Requirements. One or more of the facilities where the Contractor may perform Work are health clinics a
Health Insurance Portability and Account (HIPAA). As part of the Work by Contractor and its personnel at the b
L. Sustainability requirements.
• Contractor shall reuse, salvage or recycle as much waste materials as feasible.
• Obtain maximum utilization of State of Oregon certified MWESB firms.
M. Confidentiality.
• All information and documents contained within the Work site (“Confidential Information”) shall be considered
• Any liability, including, but not limited to, attorney’s fees, resulting from any action or suit brought against the C
N. Publicity. Any publicity giving reference to Work covered by the Contract, whether in the form of press releases, broch
O. Contract price adjustment.
• Contract may be adjusted annually.
• No increase in any fee, cost, price, or other rate charged by Contractor to County (“Rate”) shall occur during the
• Further, County shall be given the immediate benefit of any Rate decrease. Contractor shall promptly notify Cou
P. Performance and Payment Bonds. Performance and payment bonds in the amount of this Contract are not required.
Q. Prevailing Wage Rates. The provisions of section 13 of the Contract concerning payment of prevailing wage do apply to
PERFORMANCE MEASURES
The following key performance indicators will be monitored by the County to determine if the Proposer who is selected for a c
1) On-time performance: During the course of the contract, the County will notify the Proposer of work that needs to be perfo
2) Reporting: The Proposer will be required to create, develop and submit various reports to the Contract Administrator for w
CONTRACT NEGOTIATION
The County will initiate contract negotiations with the responsive and responsible Proposer with the highest scoring
CONTRACT AWARD
Multnomah County strongly encourages the participation of Minority-Owned, Women-Owned, and Emerging Small Businesse
Through this Sourcing Event process, the County is seeking to award one contract. Award, as determined by the County, will b
The County reserves the right to select Proposers who have submitted a proposal scoring fewer points than a higher scoring pr
CONTRACT TERM
The contract term shall be a fixed term for five (5) years.
COMPENSATION AND METHOD OF PAYMENT
Pricing for the Contract resulting from this Sourcing Event will be based on fixed rates for labor and a fixed markup for materi
The County will pay for work performed and accepted upon receipt of a correct and valid invoice.
Cost for labor shall be an hourly rate and shall be inclusive of travel time, labor, overhead and consumables required to perform
Cost for components and replacement parts will be reimbursed by the County at the Proposer’s net cost plus a markup. When
The County reserves the right to conduct an audit or to request documentation to substantiate any and all costs invoiced by the
COOPERATIVE PURCHASING
12 April 2019
Other public agencies may establish contracts or price agreements directly with the awarded contractor under the ter
INSURANCE REQUIREMENTS
Minimum insurance requirements:
Type of Insurance
Per Occurrence
Aggregate
Commercial Gen Liability
$1,000,000
$2,000,000
Commercial Auto Liability
$1,000,000
Not Required
Workers Compensation
MINIMUM REQUIREMENTS
$500,00
Not Required
At the time of proposal submission, Proposers must meet the following minimum requirements. Failure to provide
1. The Proposal response must be received by Multnomah County Purchasing no later than 4:00 P.M. local Portland time o
2. Proposer Representations and Certifications The Proposer must certify that they agree to the Proposers Representatio
At the time of Contracting, Proposers must meet the following minimum requirements. Failure to provide any of t
1. Proposers must be legal entities, currently registered to do business in the State of Oregon (per ORS 60.701).
2. Proposers must submit verification that all insurance requirements are met.
Required to View Event
Prerequisites
Required to Enter Bid
1.
Proposer/Bidder agrees to receive all correspondence electronically and are responsible for keeping their
supplier portal updated with current contact information.
2.
Please review the statements in this certification regarding Assurances, Certification Regarding
Debarment, Suspension and Other Responsibility Matters and Certification Regarding Conflict of Interest.
3. CONFIDENTIALITY - Please read the statutory requirements in the prerequisite link.
Buyer Attachments
1. Responding to a Sourcing Event - MMP Supplier Guide
2. Procedural Instructions (Proposals)
3. Sample Contract
4. Attachment 1 - Cost Worksheet for Sample Project
Questions
Required Questions
Group
1.1:
Company Certification Information - This section is not scored
1.1.1
State of Incorporation
1.1.2
Date of Incorporation
1.1.3
ASSURANCES - Proposer attests that Proposer is a resident proposer, as described in ORS
279A.120, of the State of (ENTER STATE) and has not discriminated against any minority,
women, or emerging small business enterprises certified under ORS 200.055 or a business
enterprise that is owned or controlled by or that employs a disabled veteran as defined in
ORS 408.225 in obtaining any required subcontracts, in accordance with ORS 279A.110.
Enter State:
1.1.4
Where Proposer is unable to certify to any of the statements in Proposer Representations and
Certifications of the pre-requisite, Proposer shall provide an explanation to their offer here.
12 April 2019
1.1.5
1.1.6
1.1.7
1.1.8
1.1.9
1.1.10
1.1.11
1.1.12
Group
2.1:
2.1.1
2.1.2
2.1.3
2.1.4
2.1.5
2.1.6
Group
2.2:
2.2.1
2.2.2
2.2.3
2.2.4
2.2.5
2.2.6
Group
2.3:
2.3.1
Group
2.4:
The Proposer certifies to the best of its knowledge and believe that neither it nor any of its principal
participants and agents has or has had the following relationships with the specific firm(s)/individual(s),
identified below, which may be determined to be an organizational conflict of interest. I understand that
based on the information provided by Proposer, Multnomah County may exclude the Proposer from
further consideration and may withdraw its selection if the real or apparent organizational conflict of
interest cannot be avoided or mitigated. Proposer further certifies that the degree and extent of the
relationship of the Proposer with these named firm(s)/individual(s) will be fully disclosed:
Upload additional explanation as needed
Name of person submitting the Proposal:
Title of person submitting the Proposal:
I represent that I am at least eighteen (18) years of age.
I represent that the printing of my name and the submittal of a Proposal is intended to
authenticate this writing and to have the same force and effect as my manual signature.
I represent that I am either authorized to bind the Proposer, or that I am submitting the
Proposal on behalf of and at the direction of the Proposer's representative authorized to
contractually bind the Proposer.
I represent that the Proposer and/or its applicable representative(s) has reviewed the
information contained in this Proposal and that the information submitted is accurate.
Programmatic Questions - Experience (25%)
Describe the history and length of experience in business (20% Programmatic - Experience
Group).
Describe your firm's organization (15% Programmatic - Experience Group).
Describe the type and number of doors and storefronts installed and repaired (20%
Programmatic - Experience Group).
Describe how you provide timely service, including average and minimum response times,
number and location of service technicians, stocking replacement parts, etc (15%
Programmatic - Experience Group).
How do you resolve service issues (15% Programmatic - Experience Group)?
Describe how you handle warranty and non-warranty issues (15% Programmatic -
Experience Group).
Programmatic Questions - Approach to Work (25%)
How would the team approach the scope of work? Describe your general approach
demonstrating a clear understanding of the project and characterize your approach to
partnering with multiple stakeholders and communicating with project team members (20%
Programmatic - Approach to Work Group)?
Indicate if there are other tasks you think would be necessary for a successful project (15%
Programmatic - Approach to Work Group).
What are the biggest challenges you expect to encounter and how will your team deal with
them (15% Programmatic - Approach to Work Group)?
Describe how proposer will coordinate and schedule this project so that all work will be
completed in an existing, operating, secure detention facility that functions twenty-four (24)
hours a day (7) days a week, without disrupting operations (20% Programmatic - Approach
to Work Group).
Describe any special or unique benefits your firm can provide that are especially well-suited
for these types of projects (15% Programmatic - Approach to Work Group).
Describe how you determine the need for a safety plan for a past or present project (15%
Programmatic - Approach to Work Group)?
Programmatic Questions - Pricing (25%)
Complete Attachment 1 - Cost Worksheet for Sample Project(Attachment found in Buyer's
Attachments) per instructions and upload Part A and B to Supplier Attachments (100%
Programmatic - Pricing Group).
ENTER THE SAMPLE PROJECT COST, FROM PART B, INTO THE SOURCING EVENT
AS THE SERVICE LINE ITEM COST.
Responsible Business Practice Questions (25%)
12 April 2019
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

TRY FOR FREE

Not a USAOPPS Member Yet?

Get unlimited access to thousands of active local, state and federal government bids and awards in All 50 States.

Start Free Trial Today >