Rfi Ovr Driving Evaluation And Education Service
|Agency:||State Government of Pennsylvania|
|Level of Government:||State & Local|
|Posted Date:||Jan 10, 2019|
|Due Date:||Feb 1, 2019|
|Solicitation No:||6100047379 - RFI OVR Driving Eval and Education Sv|
Pennsylvania Department of Labor & Industry
Office of Vocational Rehabilitation
Driving Evaluation and Education Services
Request for Information (RFI)
Date: January 3, 2019
Table of Contents
Part 1: General Information
1.1. Purpose of the Request for Information
1.2. Timeline for the Request for Information
Part 2: Background
2.2. Vision Statement
2.3. Guiding Principles
Part 3: Request for Information Submission Format
3.1. Response Submission
3.2. Cover Letter
3.3. Conceptual Solutions and Strategies
Part 1: General Information
1.1 Purpose of the Request for Information
The Pennsylvania Department of Labor & Industry (“L&I”), Office of Vocational Rehabilitation (“OVR”) issues this Request for Information (“RFI”) to broaden its perspective regarding comprehensive services to address the driving needs of Pennsylvanians with disabilities who are seeking to secure or retain employment. Specifically, OVR is seeking clarification in “best practice” models utilized by rehabilitation facilities to complete the evaluation processes and provide prescriptive services for vehicle adaptations and modifications, as well as individualized training services.
OVR anticipates the development of a provider agreement that includes best practice standards, service options for customers based on individual needs, and credentialing requirements for service providers.
This RFI seeks information to assist OVR with the following:
A. gain awareness of the presence and scope of existing programs;
B. identification of the staff degrees, credentials, certifications and/or licensures required for all driving evaluations;
C. solicitation of information defining the core components of the programs to ensure quality services to OVR customers; and
D. identification of gaps and/or potential gaps in services
OVR encourages all interested parties to provide feedback in response to this RFI or any part thereof. Respondents may choose to answer all or any of the specific questions or topics included in this RFI.
1.2 Timeline for the Request for Information
Release date for RFI – January 10, 2019
RFI Response due date – February 1, 2019
OVR is requesting that all responses to this RFI be submitted by 5:00 PM on the due date. Responses must be submitted electronically to the following e-mail account: RA-LIOVRProviders@pa.gov. Please title the electronic submission with “Driving Evaluation & Education Services” in the subject line.
While it is not the intent of OVR to respond to questions or clarifications during the RFI response period, respondents may submit administrative questions related to this RFI electronically to: RA-LIOVRProviders@pa.gov using “Driving Evaluation & Education Services - Questions” in the subject line. OVR may or may not respond based on the nature of the question.
OVR is not liable for any costs or expenses incurred by respondents in the preparation of information related to this RFI.
This RFI is issued with the intent to gather information for planning purposes only and does not constitute a solicitation for future business, an offer for procurement or any other type of current or future procurement action. OVR will not award an agreement based on information from this RFI or otherwise pay for any information received.
OVR may use the information gathered through this process in the development of future documents; however, OVR does not guarantee that information will result in the development of future documents. Responses to this RFI will not be returned. Respondents will not be notified of the result of the review, nor will they be provided copies of the review. If OVR issues a subsequent procurement document, no organization will be selected, pre-qualified, or exempted based on its participation in this RFI process.
Respondents should be aware that the responses to this RFI will be public information and that no claims of confidentiality will be honored. OVR is not requesting, and does not require, confidential, proprietary information, or other competitively sensitive information to be included as a part of the RFI submission. Ownership of all data, material, and documentation originated, prepared, and provided to OVR during this RFI process will belong exclusively to OVR.
Part 2: Background
Driving services are considered a supportive component in the development and attainment of employment goals. Individuals with disabilities who are seeking competitive integrated employment in areas across the Commonwealth where access to public transportation is limited often seek out the support of driving instruction to secure a driver’s license in the state of Pennsylvania. In addition, persons with significant physical disabilities often require adaptations to vehicles to accommodate individual physical limitations. OVR utilizes the evaluative process to identify the individual barriers to employment. OVR is seeking clarification from Commonwealth providers concerning best practices in the driving evaluation process. Evaluations are used to assist customers in making informed choices in the purchase and use of an adapted vehicle and the training supports that may be needed prior to the purchase and use of adapted equipment.
The base requirement for an evaluator who considers the accommodations to address specialized driving supports is the “Certified Driver Rehabilitation Specialist” (“CDRS”). Supporting information was obtained from The Association for Driver Rehabilitation Specialists (“ADED”) and the American Occupational Therapy Association, Inc. (“AOTA”). Information reviewed included the established Code of Ethics, Best Practice Guidelines for the Delivery of Driver Rehabilitation Services, educational requirements, licensing requirements, and continuing education.
The ADED Code of Ethics states that Driver Rehabilitation Specialists (DRS) hold paramount the welfare of clients in the development and dissemination of clinical and driver assessment techniques. A DRS is admonished to utilize assessment techniques for which they are qualified and competent to use. All DRS are required to “practice only within their areas of expertise as defined by the boundaries of their competence. These boundaries are determined by their education, training, professional experience, and professional credentials.”
The AOTA Code of Ethics was reviewed in conjunction with the Pennsylvania State Licensure Board’s regulations and laws to identify information governing the requirements of service delivery to OVR customers.
2.2 Vision Statement
OVR’s mission is to provide vocational rehabilitation services to help Pennsylvanians with disabilities who are seeking to secure or retain employment. OVR provides services to eligible individuals with disabilities, both directly and through a network of approved vendors. Services are provided on an individualized basis.
OVR seeks to learn more about current and potential practices that will support and empower individuals with disabilities seeking clinical recommendations regarding the use of motor vehicles with the goal of establishing best practice guidelines and the provision of informed choice to OVR customers.
2.3 Guiding Principles
OVR envisions excellence in the provision of comprehensive services utilizing best practices while identifying the qualifications essential for the assessment of the individual needs of individuals with significant disabilities who are seeking vehicle adaptations and support.
Responses should incorporate the following principles:
A. person-first language;
B. person-centered design;
C. multi-generation consideration;
D. evidence-based practice;
E. collaboration with additional professionals;
F. equity and inclusion;
G. differentiation of required credentials and job tasks; and
H. sustainability of programs.
Part 3: Request for information submission format
As reviewed in the “Purpose of the Request” (Section 1.1), the RFI seeks to secure information that will assist OVR to gain awareness of the presence and scope of existing programs; identify all staff degrees, credentials, certifications and/or licensures of individuals providing driving evaluations; and solicit information defining the core and unique components of programs to ensure quality services to OVR customers.
Through this RFI, OVR is soliciting information and comments concerning driving evaluations and driving support services provided to persons with disabilities across the Commonwealth. All interested stakeholders are asked to respond in writing to this RFI, per the criterion listed below.
13.1 Response Submission
Please prepare responses using concise language and descriptions. Cite sources related to industry requirements that have driven best practices when serving customers requiring adaptations for safe driving. All responses should be produced using 12-point font or larger. Please limit your response to no more than 10 pages, single-spaced and refrain from including marketing materials to OVR.
3.2 Cover Letter
A separate cover letter is requested with the following information:
A. an introduction of the respondent’s organization that includes the number of years providing evaluative services;
B. any changes or modifications your organization has made to the program during your years of practice to address market demand;
C. identification of the respondent that includes the respondent’s credentials and position within the organization; and
D. contact information that includes the name of the primary contact person, the address of the agency, a telephone number, and an e-mail address.
3.3 Conceptual Solutions and Strategies
The following provides a suggested structure for a response to this RFI. This structure is intended to minimize the time required to analyze and process submitted responses.
A. Describe the required credentials of individuals in your agency who provide driving evaluations to individuals with significant disabilities.
B. Describe the protocol and/or evaluative techniques utilized to determine the best adaptations and supports individuals may need to safely operate a motor vehicle.
C. Describe services that are available in-house for driver’s requiring adaptive equipment and when individuals are referred to alternate driving programs.
D. Identify the parameters of your driving evaluation and education programs.
E. Identify the partners who contribute to the sustainability of this assessment process. This includes insurance programs as well as additional local, state, and federal agencies.
F. List the costs for maintaining your current level of driving services. Include any gaps in funding that potentially limit services.
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