Public Education And Marketing For Community Composting Resources (2- Year Contract) Addendum 1
| Agency: | City of Providence |
|---|---|
| State: | Rhode Island |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD13142428968354307 |
| Posted Date: | Nov 22, 2023 |
| Due Date: | Dec 4, 2023 |
| Source: | Members Only |
Attachment Preview
Procurement #: 43145>
CITY OF PROVIDENCE, RHODE ISLAND
Department: Sustainability
RFP Title: Public Education and Marketing for Community Composting Resources (2-Year
Contract)
Opening Date: 12/04/2023
Addendum #: 1
Issue Date: 11/22/2023
The purpose of this addendum is to respond to Bidder Questions.
Providence City Hall
25 Dorrance Street
Providence, RI 02903
MAYOR BRETT P. SMILEY
CITY OF PROVIDENCE
RFP Addendum 1: Response to Bidder Questions
Public Education and Marketing for Community Composting Resources (2-Year Contract)
MinuteTraq #: 43145
Date to be opened: 12/4/2023 at 2:15 p.m.
The following are the City’s responses to questions asked at this RFP’s pre-bid conference on
November 13, 2023 and/or emailed to the City before the question submission deadline on November
15, 2023. Please note that this addendum must be signed and included with your proposal package.
1. How should a firm proceed if they are not a state-certified Woman or Minority Business
Enterprise (W/MBE)?
A: The City has a goal of procuring at least 20% of its services from W/MBEs. This can be
achieved in two ways - (1) the bidder is a state-certified W/MBE, or (2) the bidder will
subcontract at least 20% of the contract to W/MBEs. A bidder that will not achieve the 20%
W/MBE goal must submit an approved W/MBE waiver with its proposal. A waiver can be
requested from the City’s W/MBE Outreach Coordinator, Grace Dias (gdiaz@providenceri.gov).
Please note, per page 11, 3. c) of the RFP “If the contractor is a nonprofit organization, they are
not required to complete the MBE/WBE Waiver Request Form. However, the City of
Providence requires the nonprofit organization to provide the MBE/WBE Participation Affidavit
Form and proof of its nonprofit status.”
W/MBE instructions and forms are included on pages 11-15 of the RFQ. There is a typo that
states that the Waiver Request Form is on page 14, when, in fact, it is on page 15.
Department of Sustainability
25 Dorrance Street, Providence, Rhode Island 02903
Phone: 401.680.5476 | www.providenceri.gov
2. Is the RFP requesting that the awarded bidder recruit 310 new households to locally-available
food scrap diversion options annually or during the 18-month agreement term?
A: The City expects the awarded bidder to recruit 310 new households to locally-available
composting options during the 18-month agreement term. New households recruited via the
USDA-funded backyard composting mentorship program and drop-off site development
programs will be counted towards the 310-household goal.
3. What reporting will the awarded bidder be required to provide?
A: The awarded bidder will be required to report to the City on an annual basis. The report
content will be determined by the requirements of the City’s USDA Compost and Food Waste
Reduction grant. The City will host a kick-off meeting with awarded bidders and USDA staff to
discuss reporting expectations prior to project implementation.
4. What is the total available funding?
A: Per section 4.1 - 4 of the RFP: “Please provide a cost proposal based on an 18-month
contract term that includes a line-item budget. $84,540 in funds are available for this RFP from
a combination of the Department’s USDA Compost and Food Waste Reduction cooperative
agreement and the Department’s operating budget. $30,000 of this funding shall be reserved
for the identification, training, and compensation of enthusiastic bilingual composters to help
the City meet the equity goals of the USDA CFWR agreement. The vast majority of this should
go towards compensating the bilingual composters for their services, not to identifying and
training them.”
5. How are disadvantaged neighborhoods defined for the purpose of this RFP?
A: Disadvantaged Communities are identified via the Climate and Economic Justice Screening
Tool:
https://screeningtool.geoplatform.gov/en/#3/33.47/-97.5
A screenshot of Providence is included below, but additional detail can be gained by accessing
the map through the link.
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Authorized Bidder Representative Name: ________________________________________
Authorized Bidder Representative Title: _________________________________________
Authorized Bidder Representative Signature: _____________________________________
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