Citywide Speed and Red Light Camera- 5 Year Contract with 5-1 Year Options for Renewal Addendum 3
| Agency: | City of Providence |
|---|---|
| State: | Rhode Island |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD13142588812502387 |
| Posted Date: | Dec 11, 2023 |
| Due Date: | Dec 18, 2023 |
| Source: | Members Only |
Attachment Preview
Procurement #: 43263>
CITY OF PROVIDENCE, RHODE ISLAND
Department: Police Department
RFP Title: Citywide Speed and Red Light Camera 5 Year Contract with 5-1
Year Options For Renewal
Opening Date: 12/18/2023
Addendum #:
3
Issue Date: 12/11/2023
The information, clarification and revisions contained in this addendum are to be incorporated
as ADDENDUM NO. 3- Citywide Speed and Red Light Camera 5 Year Contract with 5-1
Year Options for Renewal.
All referenced changes are to become part of the contract documents:
• This addendum serves to amend sections of the original RFP.
• This addendum answers questions submitted prior to the question deadline date of
November 24, 2023.
Addenda information
Page 18 paragraph 9: Operation – REMOVE the section “The company must be an NLETS
Strategic Partner.”
Questions/ Answers
Proposal Content and Organization
Q: Can bidders’ number the pages by major sections (i.e., A-1, B-1)?
A: Yes, that is acceptable.
Q: Can bidders exclude signed forms, attachments, tables of content, tabs, etc. from the sequential
numbering requirement?
A: Please submit all packages in the requested order stated on pages 22-23.
[Type here]
Providence City Hall
25 Dorrance Street
Providence, RI 02903
• Bid Form
• Letter of Transmittal
• Statement of Experience and Qualifications
• Company Financial strength
• Technical Proposal
• Training and Customer Service
• Outsourcing
• Proposed Cost
Q: We will be submitting some pre-existing documents (e.g, financial reports) that have existing
page numbering and some pages may or may not be numbered. Because these are long and
complex documents, may we leave them unaltered?
A: Yes
Proposal Content and Organization
Q: Given the length of our audited financial statements (more than 200 pages) can bidders
provide these documents in electronic format only?
A: All documents pertaining to the bid submission must be submitted as a hardcopy. Please refer
to page 21 paragraph 4, “ The company must submit one (1) original plus one (1) copy of the
proposal and any supporting materials. In addition, an electronic version of the proposal and
supporting materials may be submitted, either on a thumb drive or flash drive”.
Operation
Q: Please confirm that a short duration of visible white light flash is acceptable.
A: Yes.
Scope of work
Q: Can the City please identify what functions are to occur in the vendors proposed system in
response to this RFP, and which functions will occur in the existing Municipal Court
Management system?
A: At a minimum, the Municipal Court software will handle exclusively moving violations at
initial implementation. This software will facilitate communications between the DMV and Court
regarding suspension of license processes, enter judgments and transmit them to RITT and DMV,
provide set dockets and accept payments for moving violations and various to be determined
court processes. Eventually, this system will house all citations within the city including but not
limited to parking, moving, redlight, speed, animal, and environmental violations. The software
the Municipal Court utilizes will require the awarded vendor to integrate into their system to
convey these violations.
Request for Information
Q: May we have a copy of the current contract with your current vendor?
[Type here]
Providence City Hall
25 Dorrance Street
Providence, RI 02903
A: Vendors can submit online requests for public records under the APRA open records portal.
Link: https://providenceri.nextrequest.com/
Q: May we please receive information on the number of issued citations and paid citations in total
for all systems and per system per month for one system.
A: Vendors can submit online requests for public records under the APRA open records portal.
Link: https://providenceri.nextrequest.com/
Q: May we receive a copy of the invoices from the vendor to the city for the last 12 months that
they are available?
A:Vendors can submit online requests for public records under the APRA open records portal.
Link: https://providenceri.nextrequest.com/
[Type here]
Providence City Hall
25 Dorrance Street
Providence, RI 02903
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