SB-I000548 NEW AND UNUSED 2019 MODEL FLEET REPLACEMENT VEHICLES

Agency: Shelby County
State: Tennessee
Level of Government: State & Local
Category:
  • 23 - Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles
  • Z - Maintenance, Repair or Alteration of Real Property
Opps ID: NBD13279425667574378
Posted Date: Feb 7, 2019
Due Date: Feb 21, 2019
Source: Members Only

Bid Title:
SB-I000548 NEW AND UNUSED 2019 MODEL FLEET REPLACEMENT VEHICLES
Category:
Support Services
Status:
Open

Publish Date:
Thursday, February 7, 2019 - 9:00am
Close Date:
02/21/2019 - 2:00pm
Contact Person:
SONJA WORTHY
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Shelby County
Tennessee
LEE HARRIS, MAYOR
REQUEST FOR QUOTATION
BID DESCRIPTION: New & Unused 2019 Model Fleet Replacement Vehicles
COMMODITY:
071-04 Various Automobiles
(Code No. and Description)
BID NUMBER: SEALED BID I000548
(Sealed Bid or Regular Bid)
DUE DATE: NO LATER THAN 2:00 PM
(TIME)
THURSDAY
(DAY)
2/21/19
(DATE)
ORIGINAL SPECIFICATIONS
(REVISED) SPECIFICATIONS
160 NORTH MAIN STREET, MEMPHIS, TENNESSEE 38103
1
SEALED BID #: I000548
DUE DATE: 2/21/19
BUYER: S. WORTHY
SHELBY COUNTY PURCHASING DEPARTMENT
ROOM 900, 160 NORTH MAIN STREET
MEMPHIS, TENNESSEE 38103
PHONE (901) 222-2250
SECTION I
NOTICE TO BIDDERS
2
Shelby County
Tennessee
LEE HARRIS, MAYOR
NOTICE TO BIDDERS
SEALED BID DUE THURSDAY, FEBRUARY 21, 2019 AT 2:00PM
“NEW & UNUSED 2019 MODEL FLEET REPLACEMENT VEHICLES”
(SB-I000548)
Further information regarding this bid is located on the County’s website at
https://bids.shelbycountytn.gov/. At the top of the home page, click on the dropdown box under
“Business”, click on “Purchasing Office” then “Formal Bid Listing” to locate the name of the
above-described Sealed Bid.
THE LABEL, WHICH IS ATTACHED TO THIS BID NOTIFICATION, SHALL BE COMPLETELY
FILLED OUT AND ATTACHED TO THE BID SUBMISSION ENVELOPE. YOU MUST DISPLAY
YOUR CURRENT EOC NUMBER ON THE OUTSIDE OF YOUR ENVELOPE. UNLESS THE
LABEL IS COMPLETELY FILLED OUT AND YOUR CURRENT CERTIFICATION NUMBER OR
ELIGIBILITY NUMBER IS NOTED THEREON, YOUR BID WILL BE RETURNED TO YOU
UNOPENED. IF YOUR LABEL IS LOST OR MISPLACED, PLEASE EMAIL THE BUYER AT
THE EMAIL LISTED BELOW TO REQUEST A REPLACEMENT LABEL.
All bids will be opened and publicly read by the Shelby County Government at the time mentioned
above, in the Purchasing Department, Suite 900,160 North Main Street, Memphis, TN 38103.
Please submit your responses to:
Shelby County Administrator of Purchasing
Sonja Worthy, Buyer
160 North Main Street, Suite 900
Memphis, TN 38103
If there are any questions on the above bid, please contact Sonja Worthy in writing in the
Purchasing Department at Sonja.worthy@shelbycountytn.gov.
Shelby County Government reserves the right to reject any or all bids and to waive any informality
therein.
There are NO LOSB/MWBE GOALS designated for this bid.
Sincerely,
Signed Original on File
Janice A. Holmes, Administrator of Purchasing
3
SEALED BID#:I000548
DUE DATE:2/21/19
BUYER: S.WORTHY
SHELBY COUNTY PURCHASING DEPARTMENT
ROOM 900, 160 NORTH MAIN STREET
MEMPHIS, TENNESSEE 38103
901-222-2250
SECTION II
GENERAL TERMS & CONDITIONS
4
1.0 PREPARATION AND SUBMISSION OF BIDS:
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
1.9
All information requested of the
vendor shall be entered in the
appropriate space on the Bid
Response Forms. Failure to do so
may disqualify the bid.
All information shall be entered
in ink or typewritten. Mistakes
may be crossed out and
corrections inserted before
submission of a bid. Corrections
shall be initialed in ink by the
person signing the bid.
Corrections or modifications
received after the closing time
specified in the bid will not be
accepted.
The vendor must provide its
Federal Identification Number.
Failure to provide this number
could result in a 20% withholding
of payment for any orders placed
against this bid.
All bids shall be signed by an
authorized officer or employee of
the bidder.
Bids must be submitted by the
date and at or prior to the time
specified to be considered. No
late bids, telegraphic or
telephone bids will be accepted.
As a condition precedent to
bidding, bidders shall have
received a current “Shelby County
Equal Opportunity Compliance
Eligibility Number” which must be
shown on the outside of each bid
envelope submitted.
Submit bids in a sealed envelope
with (1) your company’s name and
address, (2) the sealed bid
number, (3) the closing time and
due date of the bid, and (4) your
company’s
current
E.O.C.
Eligibility Number shown on the
outside.
The Bid Response Forms must be
completed in full for a bid to be
considered for award. Bidders
are encouraged to submit
additional information which they
feel might be useful to the
County in evaluating bids;
however, the County reserves the
right to reject or accept for
consideration, during evaluation
of
bids,
and
additional
information the bidder submits,
and may reject or accept minor
variations when evaluating bids.
2.0 CRITERIA AND CONDITIONS OF AWARD:
2.1 The County reserves the right to:
(1) award bids received on the
basis of individual items, or
groups of items, or on the entire
list of items; (2) reject any or
all bids, or any part thereof,
(3) waive any informality in the
bids, and (4) accept the bid that
is in the best interest of the
County.
The
Purchasing
Administrator's decision shall be
final.
2.2 If the vendor cannot accept an
award of only some items included
in its bid, the vendor must
stipulate in writing an exception
to the award of individual items
by stating “All or None” in the
bid.
2.3 An award may be made based on the
following factors:
2.3.1 Best/Low
Bid
meeting
specifications;
2.3.2 Previous Vendor Performance
History;
2.3.3 Delivery Time Quoted;
2.3.4 Vendor’s local presence or
ownership in Shelby County.
2.4 Shelby County Government reserves
the right to alter, amend, or
modify any provisions of the bid,
or to withdraw this bid, at any
time prior to the award of a
contract pursuant hereto.
3.0 SPECIFICATIONS:
3.1 These specifications are not
intentionally written for any one
manufacturer and are for the
purpose of indicating general
size, type, and description of
the items needed.
3.2 Any responsible bidder who
considers these specifications to
be of a non-competitive nature
should immediately contact the
Purchasing Administrator.
3.3 The Administrator of Purchasing
hereby reserves the right to
approve as an equal, or to reject
as not being equal, any item the
bidder proposes to furnish which
contains minor variations from
specification requirements but
may
comply
substantially
therewith.
Items exceeding
specifications will be considered
as meeting specifications.
3.4 The bidder shall abide by and
comply with the true intent of
the specifications and not take
advantage of any unintentional
error or omission, but shall
fully complete every part as the
true intent and meaning of the
specifications.
3.5 Changes to the bid specifications
are not valid unless authorized
in writing by the Shelby County
Purchasing Department.
4.0 PRICING, TERMS & DELIVERY:
4.1 Prompt payment discounts shall be
considered in the evaluation of
bids. Prices will be considered
as net if no cash discount is
shown.
4.2 Shelby County Government reserves
the right to accept any prompt
payment discount offered by the
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