On-Call Construction Inspection Services
| Agency: | City of San Antonio |
|---|---|
| State: | Texas |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD13415448512476784 |
| Posted Date: | Nov 28, 2023 |
| Due Date: | Jan 19, 2024 |
| Source: | Members Only |
On-Call Construction Inspection Services
The City of San Antonio (City), Public Works Department (PWD) is issuing a Request for Qualifications (RFQ) seeking Statement of Qualifications (SOQ) from qualified firms (Respondents) to provide on-call or as-needed Construction Inspection Services. These Construction Inspection Services may be utilized as needed during the execution of City projects. Responsibilities may include, but are not limited to, monitoring and documenting job site safety and the Storm Water Pollution Prevention Plan (SWPPP) best management practices; attend pre-construction meetings and regular on-site construction meetings; conduct daily observation of construction work for compliance with approved contract drawings, specifications, requests for information, change order proposals, approved submittals and shop drawings; conduct measurement and payment activities; consult with City staff and contractor superintendents on work progress and construction issues.
| Document | Type | Size |
| On-Call Construction Inspection Services | 459.95 KB | |
| Solicitation Synopsis | 559.94 KB | |
| CivCast Training Guide | 158.95 KB |
Attachment Preview
REQUEST FOR QUALIFICATIONS (RFQ)
On-Call Construction Inspection Services
RFQ#: 2024-031
Release Date: November 27, 2023
Proposals Due: January 19, 2024, at 10:00 AM Central Time (CT)
________________________________________________________________________________________
PROHIBITED CAMPAIGN CONTRIBUTIONS
Notice Regarding Prohibition on Campaign or Officeholder Contributions for Individuals and Entities Seeking High-Profile
Contracts. Under Section 2-309 of the Municipal Campaign Finance Code, the following are prohibited from making a campaign or
officeholder contribution to any member of City Council, candidate for City Council or political action committee that contributes to City
Council elections beginning on the *10th business day after a contract solicitation has been released through the 30th calendar day
following the approval by City Council (“blackout” period):
(1) Any individual seeking a high-profile contract;
(2) Any owner, officer, officer of board, and executive committee member of an entity seeking a high-profile contract, excluding board
officers and executive committee members of 501 (c)(3), 501(c)(4) and 501 (c)(6) non-profit organizations not created or
controlled by the City whose board service is done strictly as a volunteer with no financial compensation and no economic gain
from the non-profit entity;
(3) The legal signatory of the high-profile contract;
(4) Any attorney, lobbyist or consultant hired or retained to assist the individual or entity in seeking a high-profile contract;
(5) Subcontractors hired or retained to provide services under the high-profile contract; and
(6) Any first-degree member of the household of any person listed in (1), (2), (3) or (5) of this subsection.
A high-profile contract cannot be awarded to the individual or entity if a prohibited contribution was made by any of these
individuals during the “blackout” period.
*For this solicitation, the first-day contributions are prohibited is Monday, December 11, 2023.
The first day contributions may be made is the 31st day after the contract is approved at a City Council “A” Session.
___________________________________________________________________________________________
RESTRICTIONS ON COMMUNICATIONS
In accordance with and as authorized by Section 2-61 of the City Code, the following restrictions on communications apply to this
solicitation: Respondents are prohibited from contacting 1) City officials, as defined by §2-62 of the City Code of the City of San Antonio,
regarding the RFQ or submittal from the time the RFQ has been released until the contract is posted for consideration as an agenda
item during a meeting designated as an A session; and 2) City employees from the time the RFQ has been released until the contract is
approved at a City Council “A” session.
Restrictions extend to “thank you” letters, phone calls, emails and any contact that results in the direct or indirect discussion of the
RFQ and/or proposal submitted by Respondent.
Violation of this provision by Respondent and/or its agent may lead to disqualification of Respondent’s submittal from consideration.
For additional information, see the section of this RFQ entitled “Restrictions on Communication”.
TABLE OF CONTENTS
Section
Page Number
I. BACKGROUND ......................................................................................................................................................3
II. SCOPE OF WORK AND GENERAL REQUIREMENTS ................................................................................3
III. SCHEDULE OF EVENTS ...................................................................................................................................4
IV. PRE-SUBMITTAL CONFERENCE ...................................................................................................................4
V. SUBMITTAL DOCUMENT REQUIREMENTS AND EVALUATION CRITERIA......................................5
VI. SUBMISSION INSTRUCTIONS ......................................................................................................................10
VII. AMENDMENTS TO RFQ................................................................................................................................10
VIII. RESTRICTION ON COMMUNICATIONS.................................................................................................10
IX. AWARD OF CONTRACT AND RESERVATION OF RIGHTS ..................................................................11
Contract Template
General Conditions
SBEDA Ordinance Contract Provisions
Insurance Requirements
ATTACHMENTS
Exhibit A
Exhibit B
Exhibit C
Exhibit D
Required Forms (to be uploaded individually in CivCast):
Submittal Checklist and Table of Contents
Submittal Cover/Signature Sheet
Contracts Disclosure Form
Litigation Disclosure Form
SBEDA: Subcontractor/Supplier Utilization Commitment Form
Form 1
Form 2
Form 3
Form 4
Form 5
On-Call Construction Inspection Services (RFQ#: 2024-031)
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I. BACKGROUND
On-Call Construction Inspection Services
(RFQ#: 2024-031)
The City of San Antonio (City), Public Works Department (PWD) is issuing a Request for Qualifications (RFQ) seeking
Statement of Qualifications (SOQ) from qualified firms (Respondents) to provide on-call or as-needed Construction Inspection
Services. These Construction Inspection Services may be utilized as needed during the execution of City projects.
Responsibilities may include, but are not limited to, monitoring and documenting job site safety and the Storm Water Pollution
Prevention Plan (SWPPP) best management practices; attend pre-construction meetings and regular on-site construction
meetings; conduct daily observation of construction work for compliance with approved contract drawings, specifications,
requests for information, change order proposals, approved submittals and shop drawings; conduct measurement and payment
activities; consult with City staff and contractor superintendents on work progress and construction issues.
Selection of the Respondent(s) and performance of the contract growing out of this RFQ shall be governed by requirements of
the Texas Professional Services Procurement Act pertaining to architectural services.
The City intends to award up to six (6) contracts, as a result of this RFQ; however, the final number of awarded contracts will be
determined by the number of proposals received and the outcome of evaluation process. The base contract term shall be an initial
period of three (3) years. At City’s option, this Contract may be renewed annually under the same terms and conditions for up to
two (2), one-year periods. The City hereby establishes the maximum aggregate spending authority of $15,000,000.00, to be
distributed among the selected firms. Work will be performed on an as needed basis and upon execution of a contract, The City
does not guarantee the entire spending authority will be exhausted under these on-call contracts. The city further does not
guarantee any number of task orders to be authorized, nor any dollar amount.
II. SCOPE OF WORK AND GENERAL REQUIREMENTS
The Construction Inspection Services provided under this agreement may include, but are not limited to the assessment,
evaluation, and development of city properties to include:
• Monitor and document job site safety.
• Familiarity with and implementation of the Infrastructure Management Program (IMP).
• Monitor and document the Storm Water Pollution Prevention Plan (SWPPP) best management practices and posted
notifications.
• Attend pre-construction meetings and regular on-site construction meetings.
• Coordinate with City facilities and operations when utility outages, noise control, traffic control or security are required by
the work.
• Conduct daily observation of construction work for compliance with approved contract drawings, specifications, requests
for information, change order proposals, approved submittals and shop drawings.
• Review contractor submittals and coordinate City comments (including resolving conflicts).
• Issue observation reports, noting conditions of non-compliance, with proper references to detailed drawings and
specifications sections.
• Attend early morning, evening and/or after-hours installations requiring City representation.
• Maintain and organize on-site project documentation.
• Review and approve monthly contractor payment application, including survey construction progress to confirm percent
complete by trades.
• Coordinate and monitor material testing, Heating, Ventilation and Air Conditioning (HVAC) air test and balance and other
systems testing.
• Monitor a project’s commissioning process, including equipment testing, functional performance tests and building
integration of inter-related systems.
• Monitor deficiency logs, to assure follow up of re-testing and system performance.
• Assist City’s Project Manager(s) in resolving construction issues.
• Attend pre-installation meetings between a Contractor and City, prior to start of roofing, glazing, precast panels, curtain
wall, waterproofing, foundations, structural framing, and other systems, as required by specifications.
• Monitor punch lists for above ceiling, open wall and substantial completion inspections and confirm completion of
deficiencies.
• Stay current in codes and regulations applicable to design and construction.
• Proper application of City of San Antonio- Public Works- Design Standards and Specifications.
On-Call Construction Inspection Services (RFQ#: 2024-031)
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• Proper application of TXDOT-Standard Specifications for Construction and Maintenance of Highways, Streets and Bridges.
• Interface with and provide support to City representatives, users operations, design professionals, contractors, utilities, and
regulatory agencies, to assist with resolution of construction phase conflicts.
• Monitor project close-out procedures, including Operation and Maintenance (O&M) manuals, as-builts, punch lists and
warranty walk-through.
• Assist the Project Managers in the one (1) year warranty process.
• Consult with City staff and Contractor superintendents on work progress and construction problems; reviews equipment
utilization data and time/cost estimates.
• Monitor project phasing and traffic control plans and ensure compliance with approved safety standards; inspect barricades,
as required.
• Complete pay sheets for actual work completed and performs construction record activities.
• Verify unit priced quantities and confirm against billed amounts.
• Maintain a daily activity diary of a project’s work in progress and status of completion.
• Coordinate samples of construction materials used on a project.
• Check on-site construction grade levels with surveying instruments or laser beam to ensure compliance with plans and
specifications. A professional certification is not required.
• Meet regularly with consulting Architect and/or Engineer to discuss project status and any project related problems.
• Meet with citizens and community groups to discuss construction related problems.
• Train City staff on industry practices as needed.
• Coordinate construction or repair activities between Contractors and utility companies to avoid conflict and to ensure a
minimum disruption of services.
• Interpret plans and specifications to resolve conflicts.
• Perform other job-related duties as assigned.
It is requested specific special construction inspectors are available on Consultant’s team who have expertise, as evidenced by
appropriate credentials, such as, but not limited to: Registered Architect, Landscape Architect, Engineering Licenses and/or other
professional certifications, in the following specialties: in the following specialties:
• Underground utilities and site preparation
• Concrete (structural and flatwork)
• Structural Steel
• HVAC
• Electrical and Data
• Architectural Finishes
III. SCHEDULE OF EVENTS
The following tentative schedule has been prepared for this project:
Pre-Submittal Conference:
Deadline for Submission of Written Questions:
Responses Due:
Interviews, if necessary
Anticipated City Council Consideration
December 13, 2023, CT, 10:00 am, CT
December 19, 2023, 4:00 pm, CT
January 19, 2024, 10:00 am, CT
February 2024
April 2024
IV. PRE-SUBMITTAL CONFERENCE
A non-mandatory Pre-Submittal Conference is scheduled, for December 13, 2023 at 10:00 a.m. CT. The Pre-Submittal
Conference will be held via WebEx meeting. Prospective Respondents may join the WebEx using the following instructions:
Join by phone: 1-904-900-2303
Meeting number (access code): 2633 437 4281
Meeting password: ccNY8uF5sK7
Join meeting: https://sanantonio.webex.com/sanantonio/j.php?MTID=m65e5d1ab64e5c27c3b013a26dc07ca6f
On-Call Construction Inspection Services (RFQ#: 2024-031)
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Attendance at the Pre-Submittal Conference is optional, but highly encouraged. Respondents who join the WebEx Pre-Submittal
Conference are required to sign into the meeting using a QR code provided only during the meeting. This will confirm
Respondent’s attendance and participation for the Pre-Submittal meeting through WebEx.
Respondent is encouraged to submit written questions concerning this RFQ through the CivCast website at least five (5) calendar
days in advance of the Pre-Submittal Conference, in order to expedite the proceedings. City’s responses to questions received by
this due date may be distributed at the Pre-Submittal Conference, as well as being posted on the CivCast website at
https://www.civcastusa.com/bids.
City’s responses to questions received by this due date may be discussed at the Pre-Submittal Conference, as well as being posted
on the CivCast website at https://www.civcastusa.com/bids.
Any oral responses provided by City staff at the Pre-Submittal Conference shall be preliminary. A written summary of the Pre-
Submittal Conference shall contain City’s official responses to issues raised during the Pre-Submittal Conference and posted on
the CivCast website at https://www.civcastusa.com/bids. Any oral response given at the Pre-Submittal Conference that is not
confirmed in the posted written summary from the Pre-Submittal Conference or in a subsequent addendum shall not be official
or binding on City. Only written responses shall be official. All other forms of communication with any officer, employee or
agent of City shall not be binding on City.
V. SUBMITTAL DOCUMENT REQUIREMENTS AND EVALUATION CRITERIA
City will conduct a comprehensive, fair and impartial evaluation of all proposals received in response to this RFQ. City will
appoint a selection committee to perform the evaluation of the received Statement of Qualifications (SOQ). Each SOQ received
by City shall be analyzed to determine overall responsiveness and qualifications to the RFQ. The selection committee may select
Respondents who are judged to be reasonably qualified for interviews, depending on whether further information is needed.
Interviews are not an opportunity to change a submission. If the City elects to conduct interviews, Respondents may be
interviewed and re-scored based upon the same criteria. City may also request information from Respondents at any time prior
to final approval of a selected Respondent or seek best and final qualifications from Respondents deemed reasonably qualified
for award. Final approval of a selected Respondent is subject to the action of the San Antonio City Council.
Respondent’s SOQ shall include the following items included in the Submittal Checklist & Table of Contents (Form 1) in the
following sequence combined in PDF format:
1. SUBMITTAL CHECKLIST AND TABLE OF CONTENTS (Form #1) (Indexed and labeled as “Tab 1”) –
Respondent and respondents team members shall complete this form, which shall be used as the Table of Contents and
as a checklist for Respondent’s submittal.
2. EXECUTIVE SUMMARY (Indexed and labeled as “Tab 2”) – Respondent shall include a one (1) page Executive
Summary at the beginning of the Statement of Qualifications. Respondent’s Executive Summary shall state the number
of years Respondent’s team has been in business, Respondent’s number of years in business in its local office,
Respondent’s local office address and the number of employees employed in Respondent’s local office.
3. CONTRACT TEMPLATE AND GENERAL CONDITIONS REVIEW (Indexed and labeled as “Tab 3”) –
Respondent shall review the Contract Template and General Conditions, provided hereto and made a part hereof and
labeled as Exhibit A & Exhibit B and provide written acknowledgment that Respondent accepts the terms, conditions
and requirements of the City’s General Conditions, in Respondent’s submitted proposal under “Tab 3”.
4. LETTERS OF REFERENCE (required) (Indexed and labeled as “Tab 4”) – Respondent shall provide a maximum
of five (5) letters of reference.
5. STATEMENT OF QUALIFICATIONS – Respondent shall provide a narrative document, as outlined in the
Statement of Qualifications below, addressing all evaluation criteria in Section V of this RFQ considering the project
defined in this solicitation. Sufficient information regarding Respondent’s past projects and key personnel’s experience
shall be provided in Respondent’s proposal. to indicate its team has met or exceeded the minimum qualifications
provided in Section V of this RFQ in proposal.
The following Evaluation Criteria shall be used, in recommending the award of this Contract:
On-Call Construction Inspection Services (RFQ#: 2024-031)
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