RFQ-Q004050 Ductile Iron Pipe
| Agency: | City of Danville |
|---|---|
| State: | Virginia |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD13553509035572248 |
| Posted Date: | Dec 14, 2023 |
| Due Date: | Dec 28, 2023 |
| Solicitation No: | RFQ-Q004050 |
| Source: | Members Only |
| Bid Number: |
RFQ-Q004050
|
| Bid Title: |
RFQ-Q004050 Ductile Iron Pipe
|
| Category: | Purchasing Miscellaneous Bids |
| Status: | Open |
|
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Attachment Preview
REQUEST FOR QUOTATION
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CITY OF DANVILLE
427 Patton Street
P. O. Box 3300
Danville, VA 24543
434) 799- 6528
FAX: ( 434) 799- 5102
THIS IS NOT AN ORDER
RFQ NUMBER:
RFQ DATE:
E- mail: purchasing@danvilleva. gov Internet: www. danville- va. gov
TAX ID# 54- 600- 1243
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BID
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UTILITIES STOREROOM
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UTILITY SERVICE CENTER
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864 MONUMENT ST
DANVILLE, VA 24541
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RDeliver To: Cox, Denise
Q004050
12/ 13/ 23
VENDOR #
BID
Quote Required By
12/ 28/ 23
Send Quote To
LORI FLANIGAN
R045823
Instructions:
It is understood that our terms and conditions listed on back will apply
to any order that may result from this solicitation.
Note any exceptions for our consideration.
F. O. B. Destination:
It is the basic policy of the City to receive
goods F. O. B.( free on board) Destination, which means that freight
charges are paid by the seller who owns and assumes all risk for
the goods until they are accepted at the designated delivery point.
The cost of shipping the goods may be included in the quoted price
or by the seller as a separate line item.
ITEM QUANTITY UNIT
DESCRIPTION
UNIT PRICE
EXTENSION
QUCTES MAY BE E- MAIL OR FAXED
E- MAIL: PURCHASING@DANVILLEVA.
FAX : 434- 7) 9- 5102
ACCEPTED BY 5 : 00PM
THURSDAY DECEMBER 28 , 2023
GOV
YOU ARE INVITED TO
FOR THE FO,:.,LO[ A ING:
DUCTILE PIPE"
PROVIED
A QUOTE
FOR :
SCOTT JARRETT
DEPARTMENT:
PUBLIC WORKS DEPARTMENT
E- MAIL: jarrejs@danvilleva.
gov
QUESTIONS TO: DIRECTOR OF PURCHASING
CAROL HENLEY PHONE: 434- 766- 6524 OPTION 4
E- MAIL:
PURCHASING@DANVILLEVA.
GOV
001
120
FT PIPE 10 DUCTILE
IRON 18 '
Ductile Iron Water Pipe
1
TOTAL
Payment Terms
Freight Terms
Delivery Promised
Telephone
Fax
Quote Valid Until
Vendor Quotation No.
Signature and Title
REQUEST FOR QUOTATION
BID
V
E
N
D
0
R
p
ITEM
QUANTITY
UNIT
DESCRIPTION
002
288 FT PIPE 12 DUCTILE IRON 18 '
Ductile Iron Water Pipe
RFQ NUMBER: Q004050
RFQ DATE:
12/ 13/ 23
UNIT PRICE
EXTENSION
003
3 , 906 FT PIPE 16 DUCTILE IRON 18 '
Ductile
Iron Pipe
The Only Acceptable
Manufacturers
are Griffin Pipe ( U. S.
Pipe and Atlantic States McWane Ductile.
Pa ment Terms
Quote Valid Until
Freight Terms
Vendor Quotation No.
TOTAL
J
Delivery Promised
Telephone
Fax
Signature and Title
J
Page 2 of 2
Ductile Iron Water Pipe
Ductile iron pipe ( DI) furnished for 10", 12", and 16" diameter shall be manufactured in accordance with
the most recent edition of ANSI/ AWWA C151, with single rubber gasket joints in accordance with the
most recent edition of ANSI/ AWWA C111 push- on type ( Tyton joint). Joints for ductile iron shall
conform to the most recent edition of ANSI/ AWWA C110.
Pipe shall be Special Class 50 wall thicknesses in accordance with the most recent edition of
ANSI/ AWWA C150. Class 350 or other classes may be considered if Class 50 is not readily available.
Each length of pipe shall be marked with the weight, thickness, class designation, manufacturer' s mark
and year in which the pipe was cast.
Standard pipe length shall be eighteen ( 18) foot or twenty( 20) foot lay length.
Ductile iron pipe shall be double cement lined with asphaltic seal coating in accordance with the most
recent editions of ANSI/ AWWA C104 and NSF/ ANSI 61 and shall have an exterior asphaltic coating in
accordance with the most recent edition of ANSI/ AWWA C151.
The only acceptable manufacturers are Griffin Pipe ( U. S. Pipe) and Atlantic States( McWane Ductile).
TERMS AND CONDITIONS FOR PURCHASE ORDER
Rev: 11-21-2023
Purchase Orders issued by the Purchasing Department of the City of Danville, Virginia shall by reference include and be bound by Terms and Conditions as posted on
the Central Purchasing website on the day of Purchase Order issuance. Future revisions to the Terms and Conditions when posted to the website shall only apply to
Purchase Orders issued by the Central Purchasing office having an issue date of on or after the date of posting the revision. The current Terms and Conditions are as
follows.
SECTION A
employees for violations of such prohibition; (iii) state in all
GENERAL TERMS AND CONDITIONS APPLICABLE TO ALL PURCHASES
solicitations or advertisements for employees placed by or on behalf
1. APPLICABLE POLICY:
This Purchase Order is subject to the provisions
of the Contractor that the Contractor maintains a drug-free
of the City of Danville, Virginia, Procurement Code (Chapter 30 of the
workplace.
Danville, Virginia Code of Ordinances), and any revisions thereto.
e. For the purposes of this subsection, a “drug-free workplace” means a
2. DEFINITIONS:
site for the performance of work done in connection with a specific
Owner: Any entity for whom the Purchasing Department of the City of
contract awarded to a contractor in accordance with this subsection,
Danville, Virginia has served as the Purchasing Agent, and may include,
the employees of whom are prohibited from engaging in the unlawful
without limitation, the City of Danville, Virginia, it’s officers, agents and
manufacture, sale, distribution, dispensation, possession or use of any
employees.
controlled substance or marijuana during the performance of the
Contractor: As used herein, the term “Contractor” shall be the individual
Contract.
or organization named on the front of a Purchase Order issued by Central
f. Contractor will include the provisions of this section in every
Purchasing, whether identified on the Purchasing Order as “Contractor”,
subcontract or purchase order over $10,000, so that the provisions
“Vendor”, or any similar term.
will be binding upon each subcontractor or vendor.
Central Purchasing: The office of the Division of Purchasing, Department 5. FAITH BASED ORGANIZATIONS: In accordance with §2.2-4343.1 of the Code
of Finance, City of Danville, Virginia.
of Virginia, et. seq., the Owner shall not (i) discriminate against a faith-
3. INVOICES AND PAYMENT TERMS: The Purchase Order or Contract number
based organization as defined in Code of Virginia section 2.2-4343.1(B) on
shall be included on each invoice. Failure to include this information will
the basis of the organization's religious character or (ii) impose conditions
delay payment. Invoices shall be sent to the address specified on the
that (a) restrict the religious character of the faith-based organization,
Purchase Order. Payment will be authorized following receipt of a valid
except as provided in subsection F of section 2.2-4343.1 the Code of
invoice and delivery of goods or completion of services according to the
Virginia, or (b) impair, diminish, or discourage the exercise of religious
Purchase Order. The following are the payment terms applicable to the
freedom by the recipients of such goods, services, or disbursements.
Purchase Order:
6. IMMIGRATION REFORM AND CONTROL ACT OF 1986: By signing the
a. Payment terms shall be “Net 30 Days" unless otherwise stated on the
proposal, the Contractor certifies that it does not and will not during the
face of the Purchase Order.
performance of this Contract for goods and/or services knowingly violate
b. The payment terms stated herein must appear on the Contractors
the provisions of the Federal Immigration Reform and Control Act of 1986,
invoice. Failure to comply with this requirement may result in the
which prohibits employment of unauthorized aliens as defined in the
invoice being returned to the Contractor for correction.
Federal Immigration Reform and Control Act of 1986, as amended.
c. Late payment charges shall not exceed 1% per month of the invoice 7. AMERICANS WITH DISABILITIES ACT (ADA): The Contractor warrants that it
amount due.
complies with Virginia and federal disabilities laws and regulations.
d. If offered by the Contractor, a payment discount period shall be
(Americans with Disabilities Act of 1990,42 U.S.C. 12101 et seq). Contractor
computed from the date of proper receipt of a valid invoice, or from
hereby warrants that the products or services it will provide under any
the date of acceptable receipt of the goods and/or services, whichever
resulting Contract complies with the accessibility requirements of Section
is latest.
508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d), and its
e. Invoices for goods or services ordered, delivered and accepted shall
implementing regulations set forth at Title 36, Code of Federal Regulations,
be submitted directly to the “Invoice To” address shown on the
Part 1194. Contractor agrees to promptly respond to and resolve any
purchase order. All invoices shall show the Purchase Order. Any
complaint regarding accessibility of its products or services at no additional
payment terms requiring payment in less than thirty (30) days will be
cost to the Owner. Contractor further agrees to indemnify and hold
regarded as requiring payment thirty (30) days after invoice or
harmless the Owner from any and all claims arising out of Contractor’s
delivery, whichever occurs last. However, this shall not affect offers
failure to comply with the aforesaid requirements. Failure to comply with
or discounts for payment in less than thirty (30) days.
these requirements shall constitute a material breach of any resulting
4. ANTI-DISCRIMINATION: If this Purchase Order is for an amount over
Contract and shall be grounds for termination of that Contract by the
$10,000, the Contractor agrees as follows:
Owner.
a. The Contactor will not discriminate against any employee or applicant 8. INDEMNITY AGREEMENT: Contractor, its employees, servants or agents
for employment because of race, religion, color, sex or national origin,
(including subcontractors) shall bear all loss, expense (including reasonable
age, disability, status as a service disabled veteran, or any other basis
attorney’s fees) and damage from any cause whatsoever arising out of,
prohibited by state law relating to discrimination in employment,
incidental to, or in connection with the performance of the Contract and
except where there is a bona fide occupational qualification
shall indemnify the Owner, its officers, agents and employees against and
reasonably necessary to the normal operation of the Contractor. The
save the Owner, its officers, agents and employees harmless from all claims,
Contractor agrees to post in conspicuous places, available to
demands, and judgments made or recovered against the Owner because of
employees and applicants for employment, notices setting forth the
bodily injuries, including death, at any time resulting therefrom and/or
provisions of this nondiscrimination clause.
because of damage to property, from any cause whatsoever; all such arising
b. Contractor, in all solicitations for advertisements for employees
out of, incidental to, or in connection with the performance of the Contract
placed on behalf of the Contractor, will state that such Contractor is
whether or not due to any act of Contractor, its employees, servants or
an equal opportunity employer.
agents (including subcontractors) and whether or not due to any act of
c. Notices, advertisements and solicitations placed in accordance with
omission or commission, including negligence, but excluding gross
Federal law, rule or regulation shall be deemed sufficient for the
negligence of the Owner. Compliance by the Contractor with the insurance
purpose of meeting the requirements of this section.
provision hereof shall not relieve Contractor from liability under this
d. During the performance of this Contract, the Contractor agrees to (i)
provision.
provide a drug-free workplace for the Contractor’s employees; (ii)
Should Contractor, its employees, servants or agents (including
post in conspicuous places, available to employees and applicants for
subcontractors) use any of the Owner’s equipment, tools, employees, or
employment, a statement notifying employees that the unlawful
facilities, such will be gratuitous and Contractor shall release the Owner, its
manufacture, sale, distribution, dispensation, possession, or use of a
agents, officers and employees, from and indemnify and save harmless the
controlled substance or marijuana is prohibited in the Contractor’s
Owner, its agents, officers and employees, from and against any claims for
workplace and specifying the actions that will be taken against
bodily injury, personal injury, including death, and property damage, from
any cause whatsoever; all such arising out of the use of any such equipment,
tools, employees, or facilities, whether or not based upon the condition
thereof or any alleged negligence of the Owner in permitting the use
thereof.
Contractor, its employees, servants and/or agents (including
subcontractors) guarantee to save the Owner, its officers, agents and
employees, harmless from liability of any nature or kind for use of any
copyrighted or un-copyrighted composition, secret process, patented or
unpatented invention, articles or appliances furnished or used in the
performance of the work under the Purchase Order, or of which the
Contractor is not the patentee, assignee or licensee.
9. AVAILABILITY OF FUNDS: It is understood and agreed between the
Contractor and the Owner that the Owner shall be bound hereunder only
to the extent of the funds available and lawfully appropriated or which may
hereafter become available and lawfully appropriated for the purpose of
this Purchase Order.
10. PERMITS, LICENSES AND REGULATIONS: All work shall comply with all
applicable federal, state and local regulations, codes and ordinances, as
well as any other authorities that may have lawful jurisdiction pertaining to
the work specified (collectively the “codes”). None of the terms or
provisions of this specification shall be construed as waiving any other rules,
regulations or requirements of these authorities. The Contractor and/or
subcontractor shall be responsible for obtaining all necessary building
permits (no charge to Contractor for Owner projects). Further, the
Contractor shall keep himself fully informed of and comply with any local
regulation and all state and federal laws which in any manner effect the
work herein specified.
In any instance where these specifications or scope of work call for materials
for construction of a better quality or larger size than required by the codes,
the provisions of the specifications and scope of work shall take precedence.
Conversely, should the codes call for better quality or larger size, the codes shall
govern.
11. CLAIMS: Disputes and claims arising under this Purchase Order shall be
processed pursuant to Virginia Code Sections 15.2-1245 through 15.2-1248 and
22.1-122. The Owner shall give its final decision on any claim of the Contractor
within sixty (60) days of the date the claim is submitted to the Clerk of the
governing Board.
12. TERMINATION FOR CONVENIENCE: The Owner may terminate the
Purchase Order without default when funds are not appropriated for the
specified goods or services or when it is determined to be in the Owner’s
best interest without providing specific cause. The Owner will provide as
much notice as it deems to be practical.
Either party may terminate the Contract without penalty or financial
obligation as of the conclusion of the initial contract term, or as of the
completion of any renewal term, except that the parties remain liable for
performance of all terms, conditions, and obligations through the date of
termination. Written notice of termination shall be given to the other party
a minimum of thirty (30) days prior to its effective date.
In the event the Contract shall be terminated for any reason, the Owner
shall be obligated to pay the Contractor only for those services which have
actually been rendered by the Contractor, through the date of termination.
13. TERMINATION FOR CAUSE: In the event that the Contractor shall for any
reason or through any cause be in default of the terms, conditions, or
obligations of the Purchase Order, the Owner may give the Contractor
written notice of such default and terminate the Purchase Order. All terms,
conditions, and obligations of the Purchase Order are considered material.
The Owner may, in its discretion, provide the Contractor an opportunity to
cure the default, if curable, prior to termination. If such an opportunity to
cure is provided, the unless a different duration is provided in the notice of
default, or agreed upon by the parties in writing, the Contractor shall have
ten (10) calendar days to cure the default from the date such notice is
mailed to the Contractor, unless notification is by electronic transmission
or personal delivery, in which case the opportunity to cure shall commence
upon delivery of the notice. Upon failure of the Contractor to cure the
default, or in the event Owner does not provide an opportunity to cure, the
Owner may immediately terminate the Purchase Order effective as of the
mailing or delivery of the default notice. If the Owner terminates the
Purchase Order, the Contractor shall remain liable for performance of all
terms, conditions, and obligations through the date of termination.
Termination by the Owner shall not constitute a waiver by the Owner of any
other rights or remedies available to the Owner by law or contract. In the
event the Purchase Order shall be terminated for cause, the Owner shall be
obligated to pay the Contractor only for those services which have actually
been rendered by the Contractor, through the date of termination.
In the event of a default by Contractor, the Owner reserves the right to
procure the products or services from other sources, and hold the
Contractor liable for any excess cost occasioned thereby. If, however,
public necessity requires the use of materials or supplies not conforming to
the specifications, they may be accepted and payment therefore shall be
made at a proper reduction in price.
In addition, failure of the Contractor to perform the obligations of the
Purchase Order may result in debarment of the Contractor from further
consideration for award of a contract or purchase order for a period of up
to three years. Termination and/or debarment of the Contractor shall not
constitute a waiver by the Owner of any other rights or remedies available
to the Owner by law or contract.
14. AUTHORIZATION TO TRANSACT BUSINESS IN VIRGINIA: All Contractors
must be duly authorized or licensed to conduct business in the
Commonwealth of Virginia and if required by applicable law, have a City of
Danville Business License. If Contractor is organized or authorized to
transact business in the Commonwealth pursuant to Title 13.1 or Title 50,
as amended, Contractor shall provide the identification number issued to it
by the State Corporation Commission.
Contractor shall not allow its existence to lapse or its Certificate of Authority
or Registration to Transact Business in the Commonwealth, if so required
under Title 13.1 or Title 50, as amended, to be revoked or cancelled at any
time during the term of the Purchase Order. Such lapse, cancellation or
revocation shall constitute a material default by Contractor, and Owner
may void any Purchase Order with a business entity if the business entity
fails to remain in compliance with the provisions of this section. Visit
https://www.scc.virginia.gov/ for more information.
15. INDEPENDENT CONTRACTOR: The Contractor and any employees, agents,
or other persons or entities acting on behalf of the Contractor shall act in
an independent capacity and not as officers, employees, or agents of the
Owner. The Contractor shall not represent that Contractor is an employee
or agent of the Owner in any way.
16. GOVERNING LAW AND VENUE: This Purchase Order is subject to the laws
of the Commonwealth of Virginia and the ordinances and regulations
established by the City of Danville, Virginia. Any litigation with respect
thereto shall be brought in the courts of the City of Danville, Virginia, or the
United States District Court for the Western District of Virginia.
17. RIGHTS UNDER ANTITRUST LAWS: The Contractor assigns to the Owner any
and all rights that it may have under the antitrust laws of the United States
and the Commonwealth of Virginia in any way arising from or pertaining to
the Purchase Order. This provision is remedial in nature and is to be liberally
construed by any court in favor of the Owner.
18. ASSIGNMENT OF CONTRACT: A Purchase Order shall not be assignable by
the Contractor in whole or in part without the written consent of the
Owner.
19. RIGHTS AND REMEDIES NOT WAIVED: In no event shall a payment by the
Owner to the Contractor, or the waiver by the Owner of any provision under
the Purchase Order, including the Terms and Conditions, including any
obligation of the Contractor, constitute or be construed as a waiver by the
Owner of any other provision, obligation, breach of covenant, or any default
which may exist under the Purchase Order on the part of the Contractor,
and the making of any such payment by the Owner while any such breach
or default exists shall not impair or prejudice any rights or remedies
available to the Owner.
20. SEVERABILITY: If any provision of the Purchase Order, including the Terms
and Conditions, or the application thereof to any person or circumstances
shall to any extent be invalid or unenforceable, the remainder of the
Purchase Order, or the application of such provision to persons or
circumstances other than those which it is invalid or unenforceable, shall
not be affected, and each provision of this contract shall be valid and
enforced to the full extent permitted by law.
21. RECORDS AND INSPECTION: The Contractor shall maintain full and accurate
records with respect to all matters covered under the Purchase Order,
including, without limitation, accounting records, written policies and
procedures, time records, telephone records, and any other supporting
evidence used to memorialize, reflect, and substantiate charges or fees
related to this Contract. The Contractor’s records shall be open to
inspection and subject to audit and/or reproduction, during normal working
hours, by the Owner and its employees, agents or authorized
representatives after giving at least three (3) Owner business days’ notice
to the Contractor by the Owner. The Owner shall have access to such
records from the effective date of the Purchase Order, for the duration of
the Purchase Order, and for five (5) years after the date of final payment by
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