RFP - STATEWIDE PUPIL TRANSPORTATION SERVICES (27 PGS. + .ZIP FILE) - CONTAINS ADDENDA (3)

Agency: State Government of Rhode Island
State: Rhode Island
Level of Government: State & Local
Category:
  • V - Transportation, Travel and Relocation Services
Opps ID: NBD14076086285625449
Posted Date: Jan 12, 2021
Due Date: Jan 21, 2021
Solicitation No: 7610811
Source: Members Only
Info Opening Time Solicitation Number Status Solicitation Title Agency Name Buyer Name
SBPD 01/21/2021
2:00 PM
7610811 Active(Scheduled) RFP - STATEWIDE PUPIL TRANSPORTATION SERVICES (27 PGS. + .ZIP FILE) - CONTAINS ADDENDA (3) RIDE - Elementary & Secondary Education Walsh

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Solicitation Information
December 9, 2020
RFP # 7610811
TITLE: STATEWIDE PUPIL TRANSPORTATION SERVICES (ZONES B, C, D FOR
THE STATE OF RHODE ISLAND DEPARTMENT OF EDUCATION (RIDE)
Submission Deadline: January 12, 2021 at 2:00 PM (ET)
PRE-BID/ PROPOSAL CONFERENCE: YES VIA ZOOM
MANDATORY: NO
DATE: DECEMBER 21, 2020 AT 10:00 AM (ET)
Information re: Zoom Meeting is attached at the end of this RFP.
Questions concerning this solicitation must be received by the Division of Purchases
at gail.walsh@purchasing.ri.gov no later than Tuesday, December 29, 2020 at 4:00
PM (ET). Questions should be submitted in a Microsoft Word attachment. Please
reference the RFP# on all correspondence. Questions received, if any, will be posted
on the Division of Purchases’ website as an addendum to this solicitation. It is the
responsibility of all interested parties to download this information.
BID SURETY BOND REQUIRED:YES ($5,000)
PAYMENT AND PERFORMANCE BOND REQUIRED: YES (100% OF ANNUAL
CONTRACT VALUE
GAIL WALSH
CHIEF BUYER
Note to Applicants:
1. Vendors must register in RIVIP at the Division of Purchases’ website at
https://www.purchasing.ri.gov/RIVIP/VendorRegistration.aspx.
1. Proposals received without a completed RIVIP Vendor Certification Cover
Form attached may result in disqualification.
THIS PAGE IS NOT A RIVIP VENDOR CERTIFICATION COVER FORM
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COVID-19 EMERGENCY PROTOCOL FOR BID OPENINGS
Vendors and the public are advised that due to Covid-19 emergency social distancing
requirements bid openings at the Division of Purchases shall be conducted via live streaming on
the ZOOM website/application. Vendors and the public shall not be permitted to enter the
Division of Purchases to attend bid openings. Vendors and the public who attend bid openings
via live streaming shall be required to identify themselves and a record of all such attendees shall
be maintained by the Division of Purchases. Vendor bid proposals shall be opened and read
aloud at the date and time listed herein. The results of bid solicitations requiring a public copy
for public works projects shall be posted on the Division of Purchases website as soon as
possible after the bid opening. For RFP solicitations only vendor names shall be read aloud at the
opening.
Vendors and the public are further advised that visitor access to the Powers Building at One
Capitol Hill, Providence, RI requires pre-screening at the entrance to the building. In accordance
with the Governor’s Executive Order(s) and Department of Health emergency regulations all
visitors to the Powers Building must wear a cloth mask which covers the nose and mouth.
Vendors delivering bid proposals to the Division of Purchases should allow sufficient time for
the pre-screening process. The Division of Purchases assumes no responsibility for delays caused
by the screening process or any other reason. Vendors are solely responsible for on time delivery
of bid proposals. The Division of Purchases shall not accept late bids for any reason.
BID OPENING ZOOM INFORMATION
Division of Purchases is inviting you to a scheduled Zoom meeting for the bid opening.
Information re: Zoom Meeting is attached at the end of this RFP.
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Table of Contents
SECTION 1: INTRODUCTION ................................................................................................ 4
Instructions and Notifications to Vendors.............................................................................................................4
SECTION 2: BACKGROUND ................................................................................................... 9
SECTION 3: SCOPE OF WORK AND REQUIREMENTS ....................................... 16
SECTION 4: PROPOSAL .................................................................................................... 18
A. Technical Proposal ......................................................................................................................................18
B. Cost Proposal ................................................................................................................................................18
C. ISBE Proposal...............................................................................................................................................18
SECTION 5: EVALUATION AND SELECTION......................................................... 18
SECTION 6: QUESTIONS ....................................................................................................... 20
SECTION 7: PROPOSAL CONTENTS ................................................................................. 21
SECTION 8: PROPOSAL SUBMISSION .............................................................................. 22
SECTION 9: CONCLUDING STATEMENTS ...................................................................... 22
APPENDIX A. PROPOSER ISBE RESPONSIBILITIES AND MBE, WBE, AND/OR
DISABILITY BUSINESS ENTERPRISE PARTICIPATION FORM ................................. 24
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SECTION 1: INTRODUCTION
The Rhode Island Department of Administration/Division of Purchases, on behalf of
the Rhode Island Department of Education (“RIDE”), is soliciting proposals from
qualified firms to provide Statewide Pupil Transportation Services, to acquire, school
bus transportation services in accordance with the terms of this Request for
Proposals (“RFP”) and the State’s General Conditions of Purchase, which may be
obtained at the Division of Purchases’ website at www.ridop.ri.gov.
The initial period of performance for any contract resulting from this solicitation will be three
(3) years beginning not later than July 1, 2021 and ending on June 30, 2024. Proposals to start
transportation during the current school year, in other words before July 1, 2021, will be
entertained, but not are not required in order to bid. In the event of school closures, RIDE will
guarantee 50% payment to the awarded vendor for a minimum of 180 service days for each
fiscal year of the awarded contract and any extended periods. Subsequently, the contract may
be extended by mutual agreement of the contractor and RIDE for up two (2) one (1) year
periods, resulting in a maximum potential period of performance of five (5) total years. If
necessary, deficiencies in performance of services and / or failure to supply deliverables in a
complete and timely manner will be documented in writing by RIDE.
The contractor must prepare a separate sealed cost proposal reflecting the hourly rate or other
fee structure proposed for this scope of services using the Required Pricing Forms contained in
Attachment 4 to this RFP. Please ensure the budget is presented by state fiscal year, which runs
from July 1st through June 30th of each year.
This is a Request for Proposals, not a Request for Quotes. Responses will be
evaluated on the basis of the relative merits of the proposal, in addition to cost; there
will be no public opening and reading of responses received by the Division of
Purchases pursuant to this solicitation, other than to name those vendors who have
submitted proposals.
Instructions and Notifications to Vendors
1. Potential vendors are advised to review all sections of this RFP carefully and
to follow instructions completely, as failure to make a complete submission as
described elsewhere herein may result in rejection of the proposal.
2. Alternative approaches and/or methodologies to accomplish the desired or
intended results of this RFP are solicited. However, proposals which depart
from or materially alter the terms, requirements, or scope of work defined by
this RFP may be rejected as being non-responsive.
3. All costs associated with developing or submitting a proposal in response to
this RFP or for providing oral or written clarification of its content, shall be
borne by the vendor. The State assumes no responsibility for these costs even
if the RFP is cancelled or continued.
4. Proposals are considered to be irrevocable for a period of not less than 180 days
following the opening date, and may not be withdrawn, except with the express
written permission of the State Purchasing Agent.
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5. All pricing submitted will be considered to be firm and fixed unless otherwise
indicated in the proposal.
6. It is intended that an award pursuant to this RFP will be made to a prime vendor,
or prime vendors in the various categories, who will assume responsibility for
all aspects of the work. Subcontracts are permitted, provided that their use is
clearly indicated in the vendor’s proposal and the subcontractor(s) to be used
is identified in the proposal.
7. The purchase of goods and/or services under an award made pursuant to this
RFP will be contingent on the availability of appropriated funds.
8. Vendors are advised that all materials submitted to the Division of Purchases
for consideration in response to this RFP may be considered to be public records
as defined in R. I. Gen. Laws § 38-2-1, et seq. and may be released for
inspection upon request once an award has been made.
Any information submitted in response to this RFP that a vendor believes are
trade secrets or commercial or financial information which is of a privileged or
confidential nature should be clearly marked as such. The vendor should
provide a brief explanation as to why each portion of information that is marked
should be withheld from public disclosure. Vendors are advised that the
Division of Purchases may release records marked confidential by a vendor
upon a public records request if the State determines the marked information
does not fall within the category of trade secrets or commercial or financial
information which is of a privileged or confidential nature.
9. Interested parties are instructed to peruse the Division of Purchases website on
a regular basis, as additional information relating to this solicitation may be
released in the form of an addendum to this RFP.
10. By submission of proposals in response to this RFP vendors agree to comply with R. I.
General Laws § 28-5.1-10 which mandates that vendors/subcontractors doing business
with the State of Rhode Island exercise the same commitment to equal opportunity as
prevails under Federal contracts controlled by Federal Executive Orders 11246, 11625 and
11375.
Vendors are required to ensure that they, and any subcontractors awarded a subcontract
under this RFP, undertake or continue programs to ensure that minority group members,
women, and persons with disabilities are afforded equal employment opportunities without
discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity
or expression, age, national origin, or disability.
Vendors and subcontractors who do more than $10,000 in government business in one year
are prohibited from engaging in employment discrimination on the basis of race, color,
religion, sex, sexual orientation, gender identity or expression, age, national origin, or
disability, and are required to submit an “Affirmative Action Policy Statement.”
Vendors with 50 or more employees and $50,000 or more in government contracts must
prepare a written “Affirmative Action Plan” prior to issuance of a purchase order.
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This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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