RFP 2024-055 Campus Health Clinic Services University of Maine at Fort Kent
| Agency: | University of Maine |
|---|---|
| State: | Maine |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD14105091697135040 |
| Posted Date: | Apr 1, 2024 |
| Due Date: | Apr 29, 2024 |
| Solicitation No: | 2024-055 |
| Source: | Members Only |
| bid # | due date | due time | commodity | attachments | addenda |
| 2024-055 | 29-Apr-2024 | 11:59 pm | RFP 2024-055 Campus Health Clinic Services University of Maine at Fort Kent | No attachments available | No addenda file(s) available |
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Administered by University of Maine System
Office of Strategic Procurement
Request for Proposal (RFP)
CAMPUS HEALTH CLINIC SERVICES
University of Maine at Fort Kent
RFP #2024-055
Issued Date: March 29, 2024
Response Deadline Date/Time: April 29, 2024, 11:59 p.m. EST
Response Submission Information:
Submitted electronically to UMSResponses@maine.edu
Email Subject Line – DH: Campus Health Clinic Services - RFP#2024-055
Response Contact Information:
Strategic Sourcing Manager (SSM): Derek Houtman
Email: UMSResponses@maine.edu
Request for Proposal – Campus Health Clinic Services
Dated: March 29, 2024
Contents
1.0 INTRODUCTION ............................................................................................................................ 3
1.1 Definitions, Background, Purpose and Specifications .................................................. 3
1.2 General Information................................................................................................................. 7
1.3 General Submission Provisions ........................................................................................ 11
2.0 EVALUATION AND AWARD PROCESS................................................................................ 13
2.1 Evaluation Criteria ................................................................................................................. 13
2.2 Award ........................................................................................................................................ 14
2.3 Tie Bids ..................................................................................................................................... 14
2.4 Negotiations ............................................................................................................................ 15
2.5 Award Protest ......................................................................................................................... 15
3.0 RESPONSE FORMAT REQUIREMENTS ............................................................................... 15
3.1 General Format Instructions ............................................................................................... 15
3.2 Response Format Instructions ........................................................................................... 16
Appendix A – University of Maine System Response Cover Page................................... 18
Appendix B – Debarment, Performance and Non-Collusion Certification...................... 19
Appendix C – Required Cost Evaluation Exhibits................................................................. 20
Appendix D – Master Agreement ............................................................................................... 22
Appendix D1 – Evaluation Question(s) – Master Agreement ............................................. 36
Appendix E – Organization Reference Form .......................................................................... 40
Appendix F – Evaluation Question(s) - Organization, Qualifications and Experience 41
Appendix G – Proposal................................................................................................................. 42
University of Maine System RFP
Rev. 08/16/2023
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Request for Proposal – Campus Health Clinic Services
Dated: March 29, 2024
1.0 INTRODUCTION
1.1 Definitions, Background, Purpose and Specifications
1.1.1 Definitions
The University of Maine System will hereinafter be referred to as the "University."
Respondents to the document shall be referred to as "Respondent(s)” or
“Respondent”.
The Respondent to whom the Agreement is awarded shall be referred to as the
"Contractor."
The University of Maine System and other components of the University shall be
referred to as “Multi-Institution”.
1.1.2
Background
Overview
Established in 1968, the University of Maine System (UMS) unites six distinctive
public universities, comprising 10 campuses and numerous centers, in the
common purpose of providing quality higher education while delivering on its
traditional tripartite mission of teaching, research, and public service.
A comprehensive public institution of higher education, UMS serves more than
30,000 students annually and is supported by the efforts of more than 2,000 full-
time and part-time faculty, more than 3,000 regular full-time and part-time staff,
and a complement of part-time temporary (adjunct) faculty.
Reaching more than 500,000 people annually through educational and cultural
offerings, the University of Maine System also benefits from more than two-thirds
of its alumni population residing within the state; more than 123,000 individuals.
The System consists of six universities: The University of Maine (UMaine),
including its regional campus the University of Maine at Machias (UMM); the
University of Maine at Augusta (UMA); the University of Maine at Farmington
(UMF); the University of Maine at Fort Kent (UMFK), the University of Maine at
Presque Isle (UMPI); and the University of Southern Maine (USM). The System
also includes the University of Maine School of Law and the University of Maine
Graduate and Professional Center.
Campus thumbnails
University of Maine at Fort Kent
Founded in 1878, the University of Maine at Fort Kent is a unique learning
institution perfect for people seeking a rural scholastic atmosphere of modern
academic standards combined with an eclectic mix of rugged outdoor vistas and
access to cosmopolitan epicenters across two countries. The learning
opportunities at UMFK have become a model of a "destination university" that
other New England campuses attempt to emulate. Strong academic programs
include associate and bachelor’s degrees in disciplines such as nursing, business,
biology, forestry and cybersecurity among others. The student body at UMFK
numbering 1,500, has a higher percentage of international students than any other
university in New England, allowing immersion in a cultural opportunity that is
University of Maine System RFP
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Request for Proposal – Campus Health Clinic Services
Dated: March 29, 2024
unique in the world. UMFK enjoys national recognition for quality and value as well
as championships in men’s and women’s soccer.
1.1.3
Purpose
The University of Maine at Fort Kent is seeking responses to provide Student
Health Clinic Services as defined in this document. This document provides
instructions for submitting responses, the procedure, and criteria by which the
Respondent(s) will be selected, and the contractual terms which will govern the
relationship between the University and the awarded Respondent(s).
The campus is seeing proposals for the provision of a campus, walk-in health clinic
for the academic year (from the first day of classes to the end of final exams –
generally from late August or early September to mid-May). With a growing
population of students, the University has continually sought ways in which to
expand and provide all services necessary for the academic and social welfare of
all its students and staff.
Respondents should review 1.1.4 Specifications / Scope of Work of this
document to see the full Scope of Services/Products required.
The University is committed to providing increased access and opportunity to
diverse businesses include and not limited to: Lesbian, Gay, Bisexual and
Transgender Business Enterprise (LGBTQ+BE); Minority Business Enterprise
(MBE); Service-Disabled Veteran Business Enterprise (SDVBE); Small Business
Enterprise (SBE); veteran-owned; service-disabled veteran-owned; HUBZone;
small disadvantaged business; women-owned; minority-owned; Veteran Business
Enterprise (VBE); and Women’s Business Enterprise (WBE).
1.1.4 Specifications / Scope of Work
The University seeks to establish a contractual partnership with a healthcare
provider to furnish a qualified Nurse Practitioner, Physician Assistant, or a
Physician to provide convenient and effective walk-in health center services to
students attending the University during the academic year. The University also
seeks to partner with a licensed Therapist or Counselor to provide Mental Health
counseling. The University is willing to partner with one provider for both services
or multiple providers for the services. The University will consider proposals for
one or both services.
A strong partnership or partnerships is very important to the University of Maine at
Fort Kent and a critical outcome of this RFP process.
The contract will be for five years with an option to renew for five more one-year
terms.
Health Clinic Services
The Contractor shall provide health center services via a Nurse
Practitioner, Physician, or a Physician Assistant for 16 hours per week.
Services to be provided in four-hour blocks four days a week: 8:00 am to
12:00pm, or 1:00pm to 5:00pm. The University prefers that the blocks
alternate week to week to accommodate as many student’s schedules as
possible.
University of Maine System RFP
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Request for Proposal – Campus Health Clinic Services
Dated: March 29, 2024
The Clinic shall be open for up to two extra days in August for the purpose
of athletics’ physicals. The exact dates for these physicals will be
determined by the University an annual basis to accommodate student
athletes arrival and training schedules.
The Contractor is not expected to staff the Clinic outside of normal
operating hours. The University expects that students requiring services
outside of normal clinic hours will contact the (Associate Dean of Student
life) and Development or her/his staff to be directed to appropriate medical
facilities.
The Contractor shall provide walk-in health center services to students at
the University of Maine at Fort Kent. Staff and faculty will have access to
the Health Clinic, but they will be charged for services against their
insurances. Services shall include, but are not limited to the list shown
below:
1.
Physical Exams
2.
Pap Smears
3.
Birth Control Counseling
4.
Basic Suturing
5.
STD Checks
6.
Upper Respiratory Infections
7.
Urinary Tract Infections
8.
Orthopedic Problems
9.
Athletics Physicals
10. Headaches
11. Ear Lavage
12. Tobacco Cessation
13. Minor Excisions & I&D
14. Nutritional Counseling
15. Allergy Injections
16. Minor Injury
17. Blood Pressure Checks
18. University Required Immunization
The Contractor shall provide immunology guidance and support by phone
or in person, to the University staff member responsible for collecting and
recording student immunization records. Ordinarily this collection takes
place during May, June, July, and August. Additionally, the contractor will
provide oversight in preparing the annual immunization report to the
Department of Health and Human Services located at the Maine Center
for Disease Control and prevention in Augusta, Maine.
The Clinic will be closed during campus breaks, summer session and any
holiday in which students are not in classes.
Mental Health Services
The Contractor shall provide a minimum of 16 hours of mental health
counseling services via a Mental Health Practitioner. A portion of the
Services may be provided remotely by telehealth. The Contractor must
have the ability to prescribe medication and fill or renew prescriptions.
Services to be provided in four-hour blocks, four days a week: 8:00 am to
12:00pm, or 1:00pm to 5:00pm. The University prefers that the blocks
University of Maine System RFP
Rev. 08/16/2023
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