Furnish and Deliver HVAC and Refrigeration Parts and Services to Various Locations
| Agency: | Metropolitan Water Reclamation District of Greater Chicago |
|---|---|
| State: | Illinois |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD14117928319274623 |
| Posted Date: | Mar 13, 2024 |
| Due Date: | Apr 9, 2024 |
| Solicitation No: | 24-618-11 |
| Source: | Members Only |
| contract number | contract description | advertise date | bid opening date | contract documents | questions and answers | plan holder list |
| 24-618-11 | Furnish and Deliver HVAC and Refrigeration Parts and Services to Various Locations | 3/13/2024 12:00:00 AM | 4/9/2024 11:00:00 AM |
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General Information
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Invitation to Bid*
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I-1
NOTICE
INVITATION TO BID
TO
METROPOLITAN WATER RECLAMATION DISTRICT OF GREATER CHICAGO
TO
FURNISH AND DELIVER HVAC AND REFRIGERATION PARTS AND SERVICES
TO VARIOUS LOCATIONS
CONTRACT 24-618-11
PROPOSALS ARE DUE APRIL 9, 2024
Sealed proposals, endorsed as above, will be submitted back to
the District via an electronic upload to the Bonfire Portal
only, from the date of the Invitation to Bid, up to 11:00 A.M.
Central Time (CT), on the bid opening date, and will be opened
publicly by the Director of Procurement and Materials Management
or designee at 11:00 A.M. on April 9, 2024. The public cannot
attend but can view the bid opening at https://mwrd.org/bid-
opening.
No bids will be accepted after 11:00 A.M. on the above scheduled
bid opening date. All bids faxed, mailed, emailed or hand
delivered will not be considered and will be returned to the
Bidder. There is no bid depository safe available for mailing or
hand delivering bids. The District will only accept bids
electronically uploaded to the Bonfire Portal
(https://mwrd.bonfirehub.com/). Please see specific instructions
on how to upload your bid to the Bonfire Portal in the bid
document entitled “Submission via the Bonfire Portal.” Bids will
be deemed non-responsive if not submitted using the Bonfire-
project specific URL link, provided by the District with the
bidding documents.
Specifications, proposal forms and/or plans may be obtained from
the Department of Procurement and Materials Management by
downloading online from the District's website at www.mwrd.org
(Doing Business→Procurement & Materials Management→Contract
Announcements). No fee is required for the Contract Documents.
Any questions regarding the downloading of the Contract Document
should be directed to the following email: contractdesk@mwrd.org
or call 312-751-6643.
Tenders are invited to provide repair services on an as-needed
basis, by trained and fully qualified technicians and all
necessary labor, tools, materials, instruments, equipment,
parts, supplies, gases, portable gas meter, consumables,
insurance, expertise, supervision, management, transportation,
and appurtenances necessary to service, regulate, adjust, and
repair HVAC and refrigeration equipment at the District’s
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various facilities throughout Cook County, Illinois for a 36-
month period.
The Contract is divided, for purposes of bidding, into three
Groups. Bidders may submit a bid for any Group or combination of
Groups, as set forth in the Proposal. For any Group bid, Bidders
shall submit bids for every Item within that Group or the bid
will be considered non-responsive. For any Group not bid, the
Bidder shall insert “NO BID” in the appropriate place. The
District reserves the right to issue a Contract or Contracts to
any Bidder or Bidders for any Group or combination of Groups as
it may deem to be in the best interest of the District to do so.
The estimated cost of the work under this Contract is the
following:
Group A – North Service Area
Group B – Stickney Service Area
Group C – Calumet Service Area
TOTAL
$215,463.00
$361,847.00
$406,845.00
$984,155.00
Note: The total estimated cost of this contract is $984,155.00.
Notwithstanding the unit costs, extensions, and total bid, the
total value of the work ordered for each group will not exceed
the amounts stated above. The District intends to obtain as much
work as possible without exceeding the above-stated values.
However, Bidders are cautioned that, due to unforeseen operating
conditions, the full amount may not be expended.
There is no bid deposit required.
A contractor’s bond will be required. Please refer to the
Agreement section and the Contractor’s Bond section for
additional information about this requirement.
Funding for all Contract items is subject to the Board of
Commissioners’ approval of the District’s budget for all years
of this Contract.
The District assumes no liability or responsibility for the
failure or inability of any Bidder to successfully download any
and all contract documents, including but not limited to
specifications, proposal forms and/or plans, as a result of any
type of technological computer and/or software system failure or
breakdown that restricts, prohibits or prevents successful
downloading of any and all District contract documents by the
Bidder, whether caused by the District or other parties,
directly or indirectly.
If any potential Bidder contemplating to submit a proposal is in
doubt as to the true meaning of any part of the specifications
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or other contract documents, such inquiry should be submitted
online at the District’s website, www.mwrd.org. The path is as
follows: Doing Business➔Procurement and Materials
Management➔Contract Announcements. The District will provide an
online response to such inquiries, as the District deems
appropriate. Strings of appropriate questions and answers
regarding the bidding documents will be available online on the
District’s website until the bid opening date of the bidding
documents. No questions will be accepted by telephone, fax,
email, mail, or any other such form of delivery.
The District will only respond to questions received online up
to ONE WEEK prior to the bid opening date of the bidding
documents. The District will not respond to questions received
after this date. The District does not guarantee the timeliness
of responses provided online, nor does the District guarantee
that such responses will be provided in adequate time to affect
the submission of bids. The District shall provide responses
online ONLY if the responses do not interpret or otherwise
change the bidding documents.
The District’s responses online are NOT official responses and,
therefore, are not binding to the bidding documents. Any
official interpretation or change to the bidding documents will
be made only by addenda duly issued to all plan holders on
record by the Director of Procurement and Materials Management.
Bidding documents are only available online, and all addenda
issued for this contract will be available online at the
District’s website, www.mwrd.org. The path is as follows: Doing
Business➔Procurement and Materials Management➔Contract
Announcements. A copy of such addenda will also be emailed/faxed
to each person which downloads a set of such contract documents.
Failure on the part of the prospective Bidder to receive a
written interpretation prior to the time of the opening of bids
will not be grounds for withdrawal of proposal.
Prior to award of the contract, the lowest responsible Bidder
must demonstrate compliance with the District’s Multi-Project
Labor Agreement (MPLA) by submitting to the Director of
Procurement and Materials Management a signed Certificat e of
Compliance with the Multi-Project Labor Agreement. The Agreement
and Certificate of Compliance are contained in the Contract
Documents.
Bidders on contracts in excess of Ten Thousand Dollars
($10,000.00) will be required to comply with the President’s
Executive Order No. 11246 as amended to date, regarding NON-
DISCRIMINATION IN EMPLOYMENT. The requirements for Bidders and
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Contractors under this order are explained in Appendix C of the
Contract Documents. The provisions of Appendix C also apply to
each Subcontractor on the contract in excess of Ten Thousand
Dollars ($10,000.00).
Each Bidder must submit with their proposals a signed and
completed MBE/WBE Utilization Plan which lists each business
intended to be used as a MBE and WBE on pages UP-2 and UP-3 and
supplemental pages as necessary. The Bidder must sign the
Signature Section page on UP-4. Failure to submit a signed
MBE/WBE Utilization Plan will result in a bid being deemed non-
responsive and the bid will be rejected. Also, if a Waiver is
sought, the Bidder is required to sign pages UP-4 and UP-5, the
Waiver Request Form; failure to do so will be viewed as non-
responsive and the bid will be rejected.
Each Bidder must submit with their bid package an original or
facsimile copy of MBE/WBE Subcontractor’s Letter of Intent, page
UP-6 for each subcontractor listed on their MBE/WBE Utilization
Plan. The submitted MBE/WBE Subcontractor’s Letter of Intent
must be completed and signed by the subcontractor and
accompanied with a copy of the subcontractor’s current Letter of
Certification from a state, local government or agency or
documentation demonstrating that the subcontractor is an MBE or
WBE within the meaning of the Affirmative Action Ordinance
Revised Appendix D. Failure to submit the MBE/WBE Utilization
Plan signed by the Bidder at the time of the bid opening and the
MBE/WBE Subcontractor’s Letter of Intent signed by each MBE and
WBE will be viewed as non-responsive and the bid will be
rejected.
If the Bidder exceeds the allowable Supplier Utilization amount,
which is stated in the bid documents, the bid will be viewed as
non-responsive. Therefore, the Bidder may not exceed the use of
an MBE or WBE supplier for more than 50% of each respective MBE
or WBE, goal, unless the Administrator has authorized a
Supplier's Exception notated on page AU-1.
The Contractor must use the District's online compliance
monitoring system administered by the Diversity Section for
payment and reporting purposes, in order to fulfill the
Affirmative Action Program requirements.
The MBE/WBE Utilization Plan MUST be signed by the Bidder, even
if the Bidder requests a waiver and/or offers itself to meet any
of the Affirmative Action Ordinance Revised Appendix D goals. If
the Bidder offers itself to satisfy any of the Affirmative
Action Ordinance Revised Appendix D goals, then its name shall
be shown in the appropriate space(s) on the MBE/WBE Utilization
Plan.
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Where a Bidder is a business owned and controlled by a minority
woman (M/WBE), or where the Bidder utilizes an M/WBE in a joint
venture or as a subcontractor, the Bidder may count the M/WBE
participation toward the achievement of either its MBE or WBE
goal, but not both.
Subsequent to the bid opening, and if it is determined by the
Affirmative Action Administrator that a Contractor’s Information
form is required from the apparent low Bidder, the Bidder must
complete and submit the form within (3) days of receiving the
written request. The type of work to be performed under the
Contract is within the “Mechanical” category for establishing
Socially and Economically Disadvantaged Individuals utilization
goals. The Minority Business Enterprises (MBE)and Women Business
Enterprises (WBE) utilization goals for this Contract are 20%
Minority Business Enterprises (MBE)and/or Women’s Business
Enterprises (WBE). Should you have any questions, please contact
the Diversity Office at 312-751-4035.
The Bidders to whom the Contract or Contracts is awarded must be
prepared to comply with the requirements of the Affirmative
Action Ordinance, Revised Appendix D, during the life of the
Contract. The Contractor agrees to comply with the requirements,
goals, terms, and conditions of the Revised Appendix D
throughout the life of the Contract.
It is required that the prospective Bidder indicate s
participation on either Group A, Group B, or Group C, by signing
each applicable Utilization Plan contained with the Contract
Document. If the Bidder chooses to participate on only Group A,
Group B or Group C, it should be clearly indicated by writing
“No Bid” on the unused Utilization Plan.
PRE-BID TECHNICAL CONFERENCE
The Voluntary Technical Pre-Bid meeting will be held online via
a Zoom meeting on Tuesday, 03/26/2024, at 10:30 a.m. CT. The
link to the Zoom meeting is attached in a separate document
under the “Additional Documents” column on the District’s
website at mwrd.org (Doing Business→Procurement & Materials
Management→Contract Announcements→(Find correct
project)→Bidding Documents). The purpose of the Voluntary
Technical Pre-Bid meeting is to review the scope of work, to
provide for identification and discussion of potential problems
that might arise during the administration of this Contract and
seek clarification of technical or procedural aspects of this
Contract. There will be a Q&A session at the end of the
meeting. Also, suppliers must give their contact information to
register prior to entering the Zoom Pre-Bid meeting.
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation.
For more information, please visit the Publication URL Web page.
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