The abbreviated Summary of Work is as follows:

• HOBBY-EBERLY TELESCOPE (MCD)
• Provide a new HVAC system for the Hobby-Eberly Telescope located at the McDonald Observatory in Fort Davis, Texas. Scope includes new air-cooled chillers, pumps, air handlers, electrical equipment, and associated controls, supports, and appurtenances for the new HVAC system.
• The general Construction Budget range for the project is approximately $3,500,000.00 to $4,000,000.00.

  Please use this link to receive electronic copies of the Solicitation via UT box. https://utexas.box.com/s/kii8btr67wcpetm4ofyiqi7skkdmrczc

• RFP Number: 24CSP010
• CP Number: CP766229
• Project Manager: John VerShaw
• Professional Service Provider: MEP Engineering Contact: Joe Reyes
• Contract Specialist: Cynthia Rangel

• Notice to Proposers: March 14, 2024
• MANDATORY Pre-Submittal Conference Site: Zoom Meeting
• Join Zoom Meeting: https://utexas.zoom.us/j/96166843678
• Meeting ID: 961 6684 3678
• One tap mobile
• +13462487799,,96166843678# US,
• A link to the sign-in sheet for attendance will be provided in the Zoom meeting chat the day of the pre-proposal conference on 3/21/2024.
• MANDATORY Pre-Submittal Conference Date: March 21, 2024 Time: 10:00 A.M.

• *RESPONDENTS MUST BE AT ONE OF THE SITE VISITS AND SIGN IN ON THE HARD COPY SIGN-IN SHEET PROVIDED THE DAY OF THE SITE VISIT. FAILURE TO SIGN IN ON THE SIGN-IN SHEET WILL DISQUALIFY APPROPRIATE PERSONNEL FROM BIDDING ON THIS PROJECT.

• *MANDATORY Initial Site Visit: Date: March 21, 2024 Time: 1:00 P.M.
• *Initial Site Visit: Meet at FC1 in the Conference Room on the first floor. The building is located at 1301 E Dean Keeton St, Austin, TX 78722. A link will be provided for a “virtual tour” of the McDonald Observatory Site.
• *MANDATORY Second Site Visit: Date: March 28, 2024 Time: 10:00 A.M.
• *Second Site Visit: Meet at the HET Building at 28 Mt Fowlkes Rd, Fort Davis, TX 79734 and meet at the main entrance. This is for the “On-site tour”.
• A HARD COPY Sign-in sheet for attendance will be provided on site the day of the meeting on
• Deadline for questions/requests for clarification​ Date: April 04 , 2024 Time: NOON.
• All questions and inquiries regarding this RFP must be submitted via UT Drop Box using the following link: https://utexas.app.box.com/f/351d78d7f5e1495896f523fc4f577ea1
• Submittal #1: April 24, 2024 Time: 11:00 A.M. CST - USE UT DROP BOX TO SUBMIT ENVELOPE:
• https://utexas.app.box.com/f/4e41b2595b9e4511883979c8f10403d1
• Submittal #2: April 25, 2024 Time: 11:00 A.M. CST - USE UT DROP BOX TO SUBMIT ENVELOPE:
• https://utexas.app.box.com/f/d7427d5a0d8342cd9a3d9de4e6a4fc78
• Submittal #3: April 25, 2024 Time: 11:00 A.M. CST - USE UT DROP BOX TO SUBMIT ENVELOPE:
• https://utexas.app.box.com/f/b419b95b56e343afbe7d0b75b5c2bdc3

• Sign-in sheet for attendance will be provided in the Zoom meeting chat the day of the Bid Opening on 4/25/2024.

• Join Zoom Meeting – For the Bid Opening:

• https://utexas.zoom.us/j/99317403212

• Meeting ID: 993 1740 3212

• One tap mobile

• +13462487799,,99317403212# US

• No. of Addenda: 0