Bulk Gift Card Solutions
| Agency: | University of Iowa |
|---|---|
| State: | Iowa |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD14208847834722646 |
| Posted Date: | Oct 17, 2023 |
| Due Date: | Nov 7, 2023 |
| Solicitation No: | 18121 |
| Source: | Members Only |
Bid Information
|
Contact Information
|
Attachment Preview
18121
Bulk Gift Card Solutions
Issue Date: 10/17/2023
Questions Deadline: 10/27/2023 03:00 PM (CT)
Response Deadline: 11/7/2023 03:00 PM (CT)
Contact Information
Contact: Linda Fritz-Murphy
Address: Purchasing
PCO
202
202 PCO
Iowa City 52242-2500
Phone: 319 (335) 0009
Email: linda-fritz-murphy@uiowa.edu
Page 1 of 19 pages
Deadline: 11/7/2023 03:00 PM (CT)
18121
Event Information
Number:
18121
Title:
Bulk Gift Card Solutions
Type:
Request for Proposal - Sealed
Issue Date:
10/17/2023
Question Deadline: 10/27/2023 03:00 PM (CT)
Response Deadline: 11/7/2023 03:00 PM (CT)
Notes:
The University solicits proposals from qualified Suppliers for physical gift cards in
bulk quantities with a quick turnaround time typically five (5) to ten (10) business
days. The gift cards requested in this Request for Proposal are most often needed
for Football Bowl Game Awards, however, any resultant contract may be used for
other bulk gift card ordering needs. Given the relatively short turnaround time from
bowl game announcement to travel it is essential the successful Supplier is able to
quickly fill gift card orders.
Please be aware that this is an extensive bid. All Suppliers are cautioned to
allow ample time for the submittal of RFP responses well before the due date
time requirement. Bids must be submitted via the eBid system.
Billing Information
Contact: University of Iowa
Address: Accounts Payable
PCO
202
202 PCO
Iowa City, IA 52242-2500
Phone: (319) 335-0115
Fax: (319) 335-2443
Email: acntpay@uiowa.edu
Bid Attachments
Standard Terms and Conditions(2023-05-15).pdf
University of Iowa Standard Terms and Conditions
Download
Page 2 of 19 pages
Deadline: 11/7/2023 03:00 PM (CT)
18121
Bid Attributes
1 SUPPLIER INSTRUCTIONS
This Request for Proposal (RFP) may contain multiple pages. You can move from page to page by clicking on the
right side of the gray bar that appears at the top of the Attributes and Line Item sections. Bids MUST be submitted
electronically through the eBid system. Bids submitted by any other means will not be accepted.
(Optional: Maximum 4000 characters allowed)
2 Introduction
The University of Iowa (hereafter, The University/University) located in Iowa City, Iowa, desires to obtain written
proposals from qualified Suppliers to provide physical bulk gift cards with quick turnaround time. Most often these
services will be needed for awards for bowl football games, however, any resultant contract may be used for other
bulk gift card ordering needs.
Given the relatively short turnaround time from bowl game announcement and travel the gift cards need to be ready
from time of order within five (5) to ten (10) business days. Response time and delivery timeline are essential for
this bid.
For football bowl game award gift cards the historical quantity is between 150 and 160 physical gift cards. The
amount on the gifts cards has historically been $400. These gift cards shall be associated with a widely accepted
credit card company such as Visa, MasterCard, or other reputable firm. The gift cards will not have cash withdrawal
capabilities. The Successful Supplier is required to be accommodate variances in both card quantity and dollar
amount.
Please be aware that this is an extensive bid. All Suppliers are cautioned to allow ample time for the submittal of
RFP responses well before the due date time requirement. Bids must be submitted via the eBid system.
Questions regarding the bid may be submitted via the Questions tab within eBid prior to the question cutoff date.
Page 3 of 19 pages
Deadline: 11/7/2023 03:00 PM (CT)
18121
3 Definitions
THE UNIVERSITY/UNIVERSITY: Indicates The University of Iowa, Iowa City, Iowa (all terms synonymous).MAY:
Indicates something that is not mandatory but permissible/desirable.
POINT OF CONTACT: The Supplier's representative available for all questions pertaining to the response for this
Request for Proposal.
RFP: Request for Proposal.
SHALL/MUST: Indicates mandatory requirement. Failure to meet these mandatory requirements may result in
rejection of your proposal as non-responsive.
SHOULD: Indicates something that is recommended but not mandatory. If the Supplier fails to provide recommended
information The University may, at its sole option, ask the Supplier to provide the information or evaluate the
proposal without the information.
Supplier/Successful Respondent: Proposer submitting a response to the Request for Proposal.
INDEPENDENT PURCHASING AUTHORITY(IPA): means the State of Iowa entities or agencies, such as the Board of
Regents, Regent institutions, Department of Administrative Services, the Department of the Blind, the Iowa Lottery
Authority, the Iowa Telecommunications and Technology Commission, and the Department of Transportation, that
have separate and distinct purchasing authority, including the authority to contract autonomously under the Iowa
Code or another provision of law.
POLITICAL SUBDIVISION: is any county, city, school district, or any combination thereof.
4 Background Information
The University of IowaThe University is a broad-based public university of international stature. As of 2022-2023
The University has 31,317 students and is recognized for its academic achievement; leadership in research; and its
teaching hospital The University of Iowa Hospitals and Clinics. As of 2022 The University has an overall budget of
$4.4 billion and employs approximately 19,000 full-time faculty and staff. More information can be found at the
Office of the Registrar.
The University of Iowa Hospital and ClinicsThe University of Iowa Hospitals and Clinics serves as the teaching
hospital and comprehensive medical center for the State of Iowa. As part of its mission, UI Hospitals and Clinics, in
conjunction with UI Carver College of Medicine and other health science colleges at The University of Iowa, provides
world-class family-centered health care, extensive medical research, and comprehensive teaching programs for
many health care professions. The hospital employs more than 924 physicians and dentists, and more than 2,445
professional nurses, and more than 10,224 additional staff members support all aspects of patient care services.
The hospital provides 811 inpatient beds and more than 1 million patient visits take place in the clinics every year.
UI Hospitals and Clinics is consistently ranked by U.S. News & World Report magazine as one of the nation's best
hospitals, with many of its clinical specialties ranked among the top twenty-five in the country.
5 Purchasing Department Exclusivity for Formal Bid Requests
No individual, department, school, college or office at the University of Iowa has the authority to solicit or receive
official proposals from suppliers, other than the Purchasing Department. All solicitation is performed under the
direct supervision of the Director of Purchasing and in accordance with University, Regent, State and Federal laws,
policies, procedures and guidelines.
6 University Rights/Obligations: Acceptance or Rejection of Proposal
The University of Iowa reserves the right to accept or reject any or all proposals, waive irregularities, accept any
part of a proposal, to withhold the award, and to make no award as is deemed to be in the best interests of the
University.
Supplier Understands and Agrees
(Required: Check if applicable)
Page 4 of 19 pages
Deadline: 11/7/2023 03:00 PM (CT)
18121
7 University Rights/Obligations: Payment for Information
The University will not pay for any information requested herein, nor is it liable for any costs incurred by the Supplier
in responding to this request. All proposals submitted become the property of The University and will not be
returned to the Supplier.
Supplier Understands and Agrees
(Required: Check if applicable)
8 Supplier/Proposal Obligations: Requested Information Compliance
Failure to supply requested information may be cause for rejection of the proposal as non-compliant.
Supplier Understands and Agrees
(Required: Check if applicable)
9 Supplier/Proposal Obligations: Determination of Compliance
Determination of compliance and responsiveness to the requirements of the RFP will be made after a thorough and
careful review of the proposals. Public review of the submitted proposals will not be possible until an award has
been made.
Supplier Understands and Agrees
(Required: Check if applicable)
1 Supplier/Proposal Obligations: Contractual Obligations of Final Agreement
0 The contents and any clarification thereto of the successful Supplier's submitted proposal shall become a part of
the contractual obligation incorporated by reference into the ensuing agreement (unless modified by mutual
agreement).
Supplier Understands and Agrees
(Required: Check if applicable)
1 Supplier/Proposal Obligations: State of Iowa Business Licensing
1 The successful Supplier must be licensed to do business in the State of Iowa and comply with provisions of Chapter
490 of the Iowa Code.
Supplier Understands and Agrees
(Required: Check if applicable)
1 Termination: Non-appropriation of Funds
2 Notwithstanding any other provisions, if funds anticipated for the continued fulfillment of the resulting agreement are
at any time not forthcoming or insufficient, either through the failure of the Iowa Legislature or the Federal
government to provide funds or alteration of the program under which funds were provided, then the University shall
have the right to terminate the agreement without penalty by giving not less than thirty (30) days written notice
documenting lack of funding.
Supplier Understands and Agrees
(Required: Check if applicable)
1 Determination of Bidding Supplier Qualifications
3
The University of Iowa may make such investigations as deemed necessary to determine the ability of the
Supplier to provide and perform the specified service stated herein.
The Supplier shall keep informed of and provide all permits and comply with all applicable laws, ordinances,
rules, regulations and orders of the state and federal government, or public bodies having jurisdiction
affecting this proposal and the service referenced herein.
1 Energy Star Purchases
4 Whenever possible, the University of Iowa will purchase equipment that is rated energy efficient by this joint
program of the U.S. Environmental Protection Agency and the U.S. Department of Energy.
Page 5 of 19 pages
Deadline: 11/7/2023 03:00 PM (CT)
18121
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For more information, please visit the Publication URL Web page.
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