eProcurement Marketplace Platform
| Agency: | Iowa State University |
|---|---|
| State: | Iowa |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD14209707222704421 |
| Posted Date: | Mar 27, 2024 |
| Due Date: | May 2, 2024 |
| Solicitation No: | RFQ-1000977 |
| Source: | Members Only |
Bid Information
|
Contact Information
|
Attachment Preview
RFQ-1000977
eProcurement Marketplace Platform
Issue Date: 3/26/2024
Questions Deadline: 4/12/2024 12:00 PM (CT)
Response Deadline: 5/2/2024 12:00 PM (CT)
Contact Information
Contact: Jamie Albertsen
Address: Procurement Services
1340 Administrative Services Building
2221 Wanda Daley Drive
Ames, IA 50011-1004
Phone: (515) 294-8621
Email: jamiea@iastate.edu
Page 1 of 15 pages
Deadline: 5/2/2024 12:00 PM (CT)
RFQ-1000977
Event Information
Number:
RFQ-1000977
Title:
eProcurement Marketplace Platform
Type:
Request for Proposal (Public)
Issue Date:
3/26/2024
Question Deadline: 4/12/2024 12:00 PM (CT)
Response Deadline: 5/2/2024 12:00 PM (CT)
Notes:
Iowa State University of Science and Technology (ISU) is soliciting information from
qualified contractors to provide the goods and/or services described herein.
Contractors should read all materials carefully and note the due date.
Contractors must submit all questions in the "Questions" tab related to this bid
opportunity.
Bid responses will ONLY be accepted online via ISUBid. Please allow adequate
time to review and submit your response prior to the deadline.
You must register in ISUBid to download all related requirements and documents.
Bid Attachments
ISU Instructions.pdf
Download
Review the instructions for important information. REVISED APRIL 2022
ISU General Terms & Conditions.pdf
Download
Review the general terms and conditions carefully and any exceptions should be listed in the "Attributes" section.
REVISED APRIL 2022
Insurance Language - Professional Services & Software Dev (Off Campus) 09-
2021.pdf
Download
Insurance Requirements - Professional Services & Software Dev (Off Campus) 09-2021
ISU eProcurement Terms & Conditions.pdf
Download
These are an example of terms we would currently require of any Supplier added to this platform. These are provided
as additional information and reference only for this bid to understand our current processes.
Requested Attachments
Detailed Quote
(Attachment required)
Provide a line item detailed quote, including total cost of ownership to ISU for options of a three year and five year
initial term (broken down annually). Be sure to clarify one-time and ongoing costs as well as any annual % increase
caps after initial term.
Service Level Agreement
(Attachment required)
Provide your Service Level Agreements (SLAs).
Terms and Conditions - Word Format
(Attachment required)
Attach any related terms and conditions that would apply to this purchase in editable word format including an EULA,
terms of service, implementations statements of work, etc. If there are links to other terms within the document, those
terms must be attached as well. It is preferred to use ISU General Terms and Conditions for anything that is not
specifically related to the product or services.
Page 2 of 15 pages
Deadline: 5/2/2024 12:00 PM (CT)
RFQ-1000977
Technical Documentation
(Attachment required)
Provide any diagrams, screen shots or other related technical documentation to help the team understand how your
solution works.
Bid Attributes
1 Overview
Iowa State University of Science and Technology (ISU) Procurement Services department has been utilizing ESM
Solutions (ESM) since 2013 for our eProcurement online marketplace. ESM is currently integrated into our ERP -
Workday and the integration process sending the cXML to ESM and ESM distributes the POs via cXML or PDF to
the suppliers. Payment is made via ghost card (primary) ACH (secondary).
The following are some estimated statics for our current system:
55 supplier catalogs
43,444 purchase orders/transactions for calendar year 2023
2,277 active users in 2023
Our target go-live date for this system would be February 2025.
Read and understood
(Required: Check if applicable)
2 Supplier Presentations
ISU may request representatives from your company to be available for online presentations in the last few weeks in
May.
Yes, we will be available.
(Required: Check only one)
No, we will not be available.
3 Evaluation Criteria
The evaluation of this RFP/RFQ may be based upon, but not limited to:
Ability to meet or exceed required specifications
Ability to meet or exceed preferred specifications
Ease of use for internal and external users
Total Cost (including annual increase caps)
Implementation timelines and ISU resources required
Training and support options
Quality of references and past performance
Exceptions taken to ISU Terms and Conditions
IT Security and Digital Accessibility review and approval will be required for the awarded supplier.
Documentation that will be required for the awarded supplier include HECVAT and/or SOC Report, VPAT
and test login credentials.
Read and understood
(Required: Check if applicable)
4 REQUIRED FEATURES AND CAPABILITIES
The following items are functional aspects required of any solution proposed for this RFQ/RFP.
Page 3 of 15 pages
Deadline: 5/2/2024 12:00 PM (CT)
RFQ-1000977
5 Administrative portal/access and user management
Ability to manage user roles and permissions
Ability to limit visibility of a catalog to certain groups or individuals
Test/Training environments
Yes, we can meet this requirement.
(Required: Check only one)
No, we cannot meet this requirement.
6 Ability to include additional information about suppliers, contact information etc
Yes, we can meet this requirement.
(Required: Check only one)
No, we cannot meet this requirement.
7 Ability to support comments to suppliers in the PO
Yes, we can meet this requirement.
(Required: Check only one)
No, we cannot meet this requirement.
8 Ability to customize the cXML PO template for order submissions
Yes, we can meet this requirement.
(Required: Check only one)
No, we cannot meet this requirement.
9 Dedicated support staff
If processing the orders, to provide detailed errors reports same day
Integration and catalog maintenance support
Lead representative support
Yes, we can meet this requirement.
(Required: Check only one)
No, we cannot meet this requirement.
1 Workday Integration Experience
0 Have you had any experience integrating your system with Workday?
Yes No
(Required: Check only one)
1 Ability to include hosted and punch-out catalogs in the marketplace
1
Yes, we can meet this requirement. No, we cannot meet this requirement.
(Required: Check only one)
1 Ability to group/sort/filter suppliers to easily locate catalogs
2
Yes, we can meet this requirement. No, we cannot meet this requirement.
(Required: Check only one)
1 Ability to support Level 2 functionality for punch-out (static search)
3
Yes, we can meet this requirement. No, we cannot meet this requirement.
(Required: Check only one)
1 Ability to control notifications/order confirmations to users
4
Yes, we can meet this requirement. No, we cannot meet this requirement.
(Required: Check only one)
Page 4 of 15 pages
Deadline: 5/2/2024 12:00 PM (CT)
RFQ-1000977
1 Ability to receive and transmit credit card data through cXML orders
5 If ISU utilizes you to transmit PO's to suppliers, you should be able to securely receive and transmit cc information
with the cXML order.
Yes, we can meet this requirement.
(Required: Check only one)
No, we cannot meet this requirement.
1 Reporting and Analytics
6
Comprehensive reporting capabilities to track procurement performance, spending patterns, and savings
achieved.
Customizable dashboards with key performance indicators (KPIs) and data visualization tools.
Yes, we can meet this requirement.
(Required: Check only one)
No, we cannot meet this requirement.
1 Scalability and Performance
7
Scalable architecture capable of handling increasing volumes of transactions and users over time.
Performance monitoring and optimization to ensure smooth operation under peak loads.
Yes, we can meet this requirement.
(Required: Check only one)
No, we cannot meet this requirement.
1 REQUIRED FEATURES AND CAPABILITES COMMENTS
8 If you cannot meet one of the above requirements, briefly explain if needed. Be specific to which requirements you
are referring to. If additional space is needed, add document under "Response Attachments" tab titled Required
Features and Capabilities Comments.
(Optional: Maximum 1000 characters allowed)
1 PREFERRED FEATURES AND CAPABILITIES
9 The following items are functional aspects preferred for any solution proposed for this RFQ/RFP.
2 Multi-cart to PO capability
0 Can accept orders that have items from multiple shopping carts (end user adds items to their cart during different
punch-out sessions and then submits their order).
Yes, we can meet this requirement.
(Required: Check only one)
No, we cannot meet this requirement.
2 Live catalog functionality
1
Cross catalog searching
Integration with inventory management systems to provide real-time visibility into
inventory levels and availability.
Inventory alerts and notifications for out-of-stock items or low inventory levels
Yes, we can meet this requirement.
(Required: Check only one)
No, we cannot meet this requirement.
Page 5 of 15 pages
Deadline: 5/2/2024 12:00 PM (CT)
RFQ-1000977
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For more information, please visit the Publication URL Web page.
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