DocuSign Envelope ID: 7EBE9D15-2F18-4070-B9BB-F1553C03254B
INCORPORATED COUNTY OF LOS ALAMOS
BID AND SPECIFICATIONS
AIRPORT FUEL FARM PROJECT
INVITATION FOR BIDS NO. IFB24-22
Advertised on October 5, 2023
Prepared by:
______________________________________
Bobbi Huseman, Airport Manager
Reviewed by:
______________________________________
Eric Ulibarri, County Engineer
Authorized for release by:
________________________________
Juan Rael, Public Works Director
THE COUNTY OF LOS ALAMOS IS AN EQUAL OPPORTUNITY EMPLOYER
IFB24-22
Incorporated County of Los Alamos
Fuel Farm Project
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IFB24-22
Incorporated County of Los Alamos
Fuel Farm Project
1.0 BIDDING PHASE ---------------------------------------------------------------------------------- 6
1.1 Invitation for Bids----------------------------------------------------------------------------------------------------------------------6
1.2 Summary of Work ------------------------------------------------------------------------------------------------------------------- 10
1.3 Requirements for Bidders --------------------------------------------------------------------------------------------------------- 11
1.3.1 Bid Evaluation Criteria----------------------------------------------------------------------------------------------------------- 11
1.3.2 Required Bid Response Documents ----------------------------------------------------------------------------------------- 12
1.3.3 The Bidder’s Bid Response Documents ------------------------------------------------------------------------------------- 12
1.3.4 Liquidated Damages for Failure to Enter into Contract ---------------------------------------------------------------- 12
1.3.5 Conditions of Work--------------------------------------------------------------------------------------------------------------- 12
1.3.6 Addenda and Requests for Interpretation --------------------------------------------------------------------------------- 13
1.3.7 Power of Attorney ---------------------------------------------------------------------------------------------------------------- 13
1.3.8 Obligation of Bidder-------------------------------------------------------------------------------------------------------------- 13
1.3.9 Safety Standards and Accident Prevention -------------------------------------------------------------------------------- 14
1.3.10 Substitutes or Brand Name or Equal------------------------------------------------------------------------------------- 14
1.3.11 Bids to Remain Subject to Acceptance ---------------------------------------------------------------------------------- 14
1.3.12 Withdrawal of Bids ----------------------------------------------------------------------------------------------------------- 14
1.3.13 Acceptance or Rejection of Bids ------------------------------------------------------------------------------------------ 15
1.3.14 Award ---------------------------------------------------------------------------------------------------------------------------- 15
1.3.15 Registration of Contractors and Subcontractors --------------------------------------------------------------------- 15
1.3.16 Procurement Preferences – PREFERENCE DOES NOT APPLY TO THIS SOLICITATION. ------------------------------------ 15
1.4 Notices to Contractors-------------------------------------------------------------------------------------------------------------- 17
1.4.1 Applicable Law ----------------------------------------------------------------------------------------------------------------- 17
1.4.2 Gross Receipts Tax---------------------------------------------------------------------------------------------------------------- 17
1.4.3 Minimum Wage Rates ----------------------------------------------------------------------------------------------------------- 17
1.4.4 Work Conditions ------------------------------------------------------------------------------------------------------------------ 17
1.4.5 Public Information ---------------------------------------------------------------------------------------------------------------- 17
1.4.6 Performance and Labor and Material Bonds Requirements ---------------------------------------------------------- 18
1.4.7 Notice to Air Missions ----------------------------------------------------------------------------------------------------------- 18
1.5 Bid Forms------------------------------------------------------------------------------------------------------------------------------- 19
1.5.1 Bid Form----------------------------------------------------------------------------------------------------------------------------- 21
1.5.2 Alternates and Allowances ----------------------------------------------------------------------------------------------------- 25
1.5.3 List of Subcontractors ----------------------------------------------------------------------------------------------------------- 28
1.5.4 Bid Bond----------------------------------------------------------------------------------------------------------------------------- 29
1.5.7 Permanent Main Office Address of Company----------------------------------------------------------------------------- 35
1.5.8 Authorization for Verification of Information ----------------------------------------------------------------------------- 35
1.5.9 Certificate of Contractors Registration------------------------------------------------------------------------------------- 37
2.0 AWARD PHASE --------------------------------------------------------------------------------- 38
2.1 Award Forms -------------------------------------------------------------------------------------------------------------------------- 38
2.1.1 Notice of Award ------------------------------------------------------------------------------------------------------------------- 38
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IFB24-22
Incorporated County of Los Alamos
Fuel Farm Project
2.1.2
2.1.3
2.1.4
2.1.5
2.1.6
Receipt of Notice of Award ---------------------------------------------------------------------------------------------------- 40
Performance Bond --------------------------------------------------------------------------------------------------------------- 41
Payment (Labor and Materials) Bond --------------------------------------------------------------------------------------- 43
Insurance Requirement --------------------------------------------------------------------------------------------------------- 45
Contract ----------------------------------------------------------------------------------------------------------------------------- 47
3.0 CONSTRUCTION PHASE ---------------------------------------------------------------------- 55
3.1 Construction Phase Related Forms --------------------------------------------------------------------------------------------- 55
3.1.1 Contractor Personnel Information ------------------------------------------------------------------------------------------- 55
3.1.2 Notice to Proceed ---------------------------------------------------------------------------------------------------------------- 56
3.1.3 Acceptance of Notice to Proceed--------------------------------------------------------------------------------------------- 57
3.1.4 Application and Certification for Payment Part 1 ------------------------------------------------------------------------ 58
3.1.5 Application and Certification for Payment Part 2 ------------------------------------------------------------------------ 59
3.1.6 Affidavit of Payment and Release of Liens --------------------------------------------------------------------------------- 60
3.1.7 Field Order-------------------------------------------------------------------------------------------------------------------------- 62
3.1.8 Change Order ---------------------------------------------------------------------------------------------------------------------- 63
3.2 Conditions of the Contract - General Conditions --------------------------------------------------------------------------- 68
3.2.1 Definitions -------------------------------------------------------------------------------------------------------------------------- 68
3.2.2 Additional Instructions ---------------------------------------------------------------------------------------------------------- 71
3.2.3 Schedules, Reports and Records---------------------------------------------------------------------------------------------- 73
3.2.4 Shop Drawings and Submittals------------------------------------------------------------------------------------------------ 75
3.2.5 Start of Various Types of Work and Management Planning ---------------------------------------------------------- 76
3.2.6 Materials, Services and Facilities --------------------------------------------------------------------------------------------- 77
3.2.7 Substitutes or “Brand Name” or Equal-------------------------------------------------------------------------------------- 78
3.2.8 Inspection and Testing ---------------------------------------------------------------------------------------------------------- 80
3.2.9 Correction of Work --------------------------------------------------------------------------------------------------------------- 81
3.2.10 Patents --------------------------------------------------------------------------------------------------------------------------- 82
3.2.11 Surveys, Permits, and Regulations---------------------------------------------------------------------------------------- 82
3.2.12 Subsurface and Physical Conditions-------------------------------------------------------------------------------------- 84
3.2.13 Protection of Work, Property and Persons----------------------------------------------------------------------------- 86
3.2.14 Changes in the Work --------------------------------------------------------------------------------------------------------- 87
3.2.15 Suspension, Delay or Termination of Work ---------------------------------------------------------------------------- 90
3.2.16 Subcontracting----------------------------------------------------------------------------------------------------------------- 92
3.2.17 Duties of the Contractor ---------------------------------------------------------------------------------------------------- 92
3.2.18 Job Site Administration ------------------------------------------------------------------------------------------------------ 93
3.2.19 Engineer’s Authority---------------------------------------------------------------------------------------------------------- 97
3.2.20 Duties, Responsibilities and Limitations -------------------------------------------------------------------------------- 98
3.2.21 Engineer’s Review of Work, Rejection of Work, Inspections, and Tests --------------------------------------- 98
3.2.22 Limitations of Authority ----------------------------------------------------------------------------------------------------- 98
3.2.23 Land and Right-of-Way ------------------------------------------------------------------------------------------------------ 99
3.2.24 Warranty/Guaranty ---------------------------------------------------------------------------------------------------------- 99
3.2.25 Miscellaneous ---------------------------------------------------------------------------------------------------------------- 100
3.2.26 Dispute Resolution, Applicable Law, and Venue-------------------------------------------------------------------- 101
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IFB24-22
Incorporated County of Los Alamos
Fuel Farm Project
3.2.27
3.2.28
3.2.29
3.2.30
Examination of Records Provisions------------------------------------------------------------------------------------- 101
American with Disabilities Act Compliance -------------------------------------------------------------------------- 101
A. Bids and Proposals are public Records ---------------------------------------------------------------------------- 101
Wage Rate Determination ------------------------------------------------------------------------------------------------ 102
3.3 ATTACHMENTS --------------------------------------------------------------------------------103
3.3.1 License Agreement for Staging Area--------------------------------------------------------------------------------------- 104
3.3.2 Wage Rate Information ------------------------------------------------------------------------------------------------------- 108
3.4 TECHNICAL SPECIFICATIONS --------------------------------------------------------------114
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