Bid Solicitation: S-25700-00009880
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Responses Due in 3 Days, 23 Hours, 13 Minutes
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Header Information
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Bid Number:
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S-25700-00009880
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Description:
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RFQ - Contract for Backup Generator Services at OSP Baker City Worksite
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Bid Opening Date:
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04/19/2024 03:00:00 PM
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Purchaser:
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Robert Johnson, OSP
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Organization:
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Department of State Police
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Department:
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25703 - Gaming & Business Services
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Location:
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FACIL - HQ Facilities
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Fiscal Year:
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25
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Type Code:
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RQ - Request for Quote
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Allow Electronic Quote:
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Yes
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Alternate Id:
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Required Date:
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Available Date
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04/12/2024 09:08:16 AM
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Info Contact:
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Robert Johnson, robert.johnson@osp.oregon.gov, 971-304-5515
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Bid Type:
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OPEN
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Informal Bid Flag:
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Yes
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Purchase Method:
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Blanket
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Begin Date:
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04/01/2024
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End Date:
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03/31/2034
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Pre Bid Conference:
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Bulletin Desc:
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The State of Oregon, acting by and through the Department of State Police, issues this Request for Quote to obtain a contract for backup generator maintenance services at its Baker City office. See the Items and Questions tabs for more details. Enter pricing on the Items Tab, answer required questions on the Questions tab, and attach any supplemental information with your submission.
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Ship-to Address:
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OSP Baker City Worksite
2445 Windmill RD
Baker City, OR 97814
US
Email: OSPGeneralServices@osp.oregon.gov
Phone: (541)523-5867
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Bill-to Address:
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HQ Fiscal Services
3565 Trelstad AV SE
Salem, OR 97317
US
Email: OSPAccounting@osp.oregon.gov
Phone: (503)378-3720
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Print Format:
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Required Quote Attachments
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Discipline Type:
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Personal Services
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Procurement Method:
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Intermediate Procurement
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VENDOR TECHNICAL ASSISTANCE::
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If you experience any technical issues while using OregonBuys, please call or email Supplier Help Desk - 1-855-800-5046 or support.oregonbuys@das.oregon.gov
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Ship to Attention:
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Vendor Instructions:
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Questions:
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Question #
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Print Sequence
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Required
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Question
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Response
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1
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1.0
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Yes
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Agency wishes to enter into a contract for the services described in the attached Sample Contract, Exhibit A: Sample Services Contract. Initial term shall be two years, with renewal options up to ten years. Answer "Yes" to acknowledge.
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2
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2.0
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Yes
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A service contract, substantially in the form of the attached sample contract, will be offered to the offeror whose quote will best serve the interests of the Agency. Any exceptions taken to the terms may disqualify an offeror. Answer "Yes" to acknowledge
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3
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3.0
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Yes
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Best interests of the Agency will be determined in accordance with ORS 279B.070, taking into account price as well as considerations including, but not limited to, experience, expertise, and contractor responsibility. Answer "Yes" to acknowledge.
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4
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4.0
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Yes
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Agency reserves the right to request additional information or on-site/virtual interview prior to award decision. Offeror agrees to provide additional information and/or schedule an interview within 3 days of request. Answer "Yes" to acknowledge
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5
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5.0
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Yes
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Initial term of the service contract shall be two years, extendable for additional terms but not to exceed $150k or ten-year total contract term, whichever comes first. Answer "Yes" to acknowledge.
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6
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6.0
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Yes
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If Agency and selected Offeror is unable to negotiate mutually acceptable terms and conditions within a reasonable time period, Agency may stop negotiations and proceed with the second best Offeror, and so on. Answer 'Yes' to acknowledge.
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7
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7.0
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Yes
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Answer 'Yes' to confirm you've attached an annual PM cost, plus an hourly rate on the Items Tab. Any conditions, exclusions, and/or additional options may be included in an attachment with your quote submission.
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8
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8.0
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Yes
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Please describe or attach information about your firm's experience and capability to provide these goods and services.
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9
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9.0
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Yes
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Please list three companies/agencies that you provide similar services to.
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10
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10.0
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Yes
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Please describe (or attach) your maintenance tracking and reporting capabilities for the generator serviced.
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11
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11.0
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Yes
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Backup generator is a Cummins C50N6, 50 kW. Please describe what makes you/your firm capable of performing the services. Please include any applicable licenses/certifications/experience.
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Amendments:
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Amendment #
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Amendment Date
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Amendment Note
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1
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04/12/2024 11:38:50 AM
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Update Bulletin Description Header 1. Bulletin Desc changed from "The State of Oregon, acting by and through the Department of State Police, issues this Request for Quote to obtain a contract for backup generator maintenance services at its Baker City office. See the Items and Questions tabs for more details. Attach pricing with your submission, and answer required questions on the Questions tab." to "The State of Oregon, acting by and through the Department of State Police, issues this Request for Quote to obtain a contract for backup generator maintenance services at its Baker City office. See the Items and Questions tabs for more details. Enter pricing on the Items Tab, answer required questions on the Questions tab, and attach any supplemental information with your submission.".
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2
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04/15/2024 02:51:20 PM
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Replaced Sample Contract with version 2. Version 2 includes serial #s and additional description and photos of equipment and location. Attachment File Changes: Header 1. File 'Sample Service Contract': File 'Sample Service Contract' deleted .
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Item # 1:
(
936
-
39
)
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Backup Generator Services at OSP Baker City Worksite: Enter lump sum price for the annual preventative maintenance service described in the attached Sample Service Contract, Exhibit A Statement of Work.
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NIGP Code:
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936-39
Generators, Portable and Stationary, Including Parts and Accessories Maintenance and Repair
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Total Cost
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1.0
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EA - Each
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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Item # 2:
(
936
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39
)
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Backup Generator Services at OSP Baker City Worksite: Enter hourly rate for the repair services described in the attached Sample Service Contract, Exhibit A Statement of Work.
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NIGP Code:
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936-39
Generators, Portable and Stationary, Including Parts and Accessories Maintenance and Repair
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Qty
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Unit Cost
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UOM
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Total Discount Amt.
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Total Cost
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1.0
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HR - Hour
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Manufacturer:
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Brand:
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Model:
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Make:
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Packaging:
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