KS120123 Ford Vehicles Maintenance, Repair and Parts
| Agency: | University of Connecticut |
|---|---|
| State: | Connecticut |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD14304428322233155 |
| Posted Date: | Apr 19, 2024 |
| Due Date: | Apr 30, 2024 |
| Solicitation No: | KS120123 |
| Source: | Members Only |
KS120123 Ford Vehicles Maintenance, Repair and Parts
| Number | KS120123 |
| Open | 4/1/2024 |
| Close | 4/30/2024 2:00 PM EDT |
| Type | ITB - Invitation to Bid (Request for Quote) |
|
Pre-Bid
|
Non-Mandatory
4/09/2024 11:00 AM
3 Discovery Drive
|
|
Questions Due
|
4/16/2024 2:00 PM |
| Contact |
kathleen.susca@uconn.edu
(860) 486-4649
|
| Details |
To access this bid document in our HuskyBuy self-service online portal, please click this link:
https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UConnFullSuite If you need assistance in preparing your online bid submittal please reach out to the contact listed for this solicitation. |
| Documents |
Solicitation Information Sheet .pdf
|
Attachment Preview
SOLICITATION INFORMATION SHEET
FACILITIES SERVICES - INVITATION TO BID
The University of Connecticut is accepting sealed Bids for:
ITB RELEASE DATE:
APRIL 1, 2024
CONTRACT NUMBER:
KS120123
CONTRACT NAME:
FORD VEHICLES MAINTENANCE, REPAIR AND PARTS
SERVICE LOCATION(S):
STORRS CAMPUS, MOTOR POOL, 9 DISCOVERY DRIVE, STORRS, CT
PROCUREMENT AGENT:
Kathleen Susca, Kathleen.susca@uconn.edu, 860-486-4649
INTENT OF THIS SOLICITATION: The purpose of this Invitation to Bid (“ITB”) is to establish a motor vehicle
service contract for Ford OEM parts and service to meet the needs of the University.
LOCATION OF THIS SOLICITATION: Submit a Bid for this solicitation through the HuskyBuy Portal:
https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=UConnFullSuite.
SBE/MBE PARTICIPATION: The University of Connecticut is committed to providing a professionally
inclusive environment within which small and minority businesses are encouraged to participate in the
procurement experience. As such, we encourage participation by Small (SBE) businesses, Minority-Owned
(MBE) businesses, Woman-Owned (WBE) businesses, and businesses owned by persons with a disability
(DisBE), certified as such by the Connecticut’s Department of Administrative Services Supplier Diversity
Division. For further information, visit: https://portal.ct.gov/DAS/Services/Licensing-Certification-
Permitting-and-Codes/Small-Minority-Business-Center. To learn about the University of Connecticut’s
Supplier Diversity Program, visit: https://supplierdiversity.ubs.uconn.edu. Additionally, the University
encourages Connecticut-based businesses to participate in this public solicitation process.
CRITICAL DATES:
Pre-Bid Conference Date and Time
Pre-Bid Conference Location
Q&A (RFI) Due Date and Time
Bid Due Date and Time
April 9, 2024
11:00 a.m. EST
Purchasing Department, Bid Room, 3 Discovery
Drive, 2nd floor, Storrs, CT
April 16, 2024
2:00 p.m. EST
April 30, 2024
2:00 p.m. EST
CPFP Facilities Services ITB December 2023
Page 1 of 4
PRE-BID CONFERENCE: During the Pre-Bid Conference, the ITB and Scope of Work will be discussed. There
also will be an opportunity to view existing conditions (if applicable). The Pre-Bid Conference is not
mandatory, however, interested Bidders are strongly encouraged to attend.
There are limited short-term and PayByPhone parking spaces around the University Business Services
building. The North Parking Garage is recommended to all vendors as parking on campus is at your own
risk. The North Garage parking is paid via online app (PaybyPhone or Flowbird) or at a kiosk and is required
when parking vehicle and not when exiting the garage.
REQUEST FOR INFORMATION QUESTIONS: All Requests for Information (“RFI”) questions are to be posted
under the Q&A Board Tab in the HuskyBuy sourcing event for this Solicitation. No phone calls or RFI
questions emailed directly to the Procurement Agent will be accepted.
CLARIFICATIONS, ADDENDA, and INTERPRETATIONS: Bidders shall promptly notify the University of any
ambiguity, inconsistency, or error which they may discover upon examination of the Specifications and
contract documents.
Any and all interpretations of the Specifications, RFI Responses, contract documents, and supplemental
instructions, will be in the form of a clarification/addendum, and posted as part of the HuskyBuy sourcing
event. Failure of a Bidder to receive any such clarification/addendum or interpretation shall not release
a Bidder from the obligations under its Bid as submitted.
BID OPENING: Bid openings are conducted via virtual conference at 2:15 p.m. on the due date. It is the
responsibility of the Bidder to request access to the bid opening prior to the bid due date and time via
email to the Procurement Agent listed for this solicitation.
CONSIDERATION OF BIDS: Cost Proposals received in response to this ITB are opened during a public
opening. The contract shall be awarded to the responsible Bidder(s) with the best hourly rate per category
and best discount after the University has reviewed the Bid Submissions. The University reserves the
right to make multiple awards for these services or award by item, or group of items, if it is deemed to be
in its own best interest.
The lowest responsible Bidder shall also demonstrate, to the satisfaction of the University, that they
possess the proven managerial ability, technical ability, and the integrity, necessary to perform the Scope
of Work faithfully and efficiently for this Contract, without conflict of interest. Bids shall be evaluated
utilizing the objective technical criteria listed within the ITB, as well as any additional information obtained
from persons or other sources identified in the Bid.
CONTRACT TERM:
• The Contract is planned to start JULY 1, 2024.
• Contract Duration: Two (2) years, JULY 1, 2024 – June 30, 2026.
WAGE RATES:
Standard Wages: Connecticut Department of Labor Service Standard Wages are applicable for this
Contract/Assignment. Bidders shall review Connecticut General Statute §31-57f:
https://www.cga.ct.gov/current/pub/chap_557.htm#sec_31-57f. Standard Wage Rates are posted on
the Connecticut Department of Labor Website: ctdol.state.ct.us. It is the successful Bidder’s responsibility
CPFP Facilities Services ITB December 2023
Page 2 of 4
to monitor wage rates issued by the Connecticut Department of Labor and ensure that non-supervisory
employees are paid the most current wage and benefit rate.
DESCRIPTION OF SCOPE OF WORK: Local dealerships and qualified service providers that are within thirty
(30) miles of the UConn Storrs Campus are required to supply and deliver OEM parts and equipment for
the Ford vehicles in the University’s fleet and perform repairs, maintenance, and towing services as
needed.
COST PROPOSAL: Submit a Cost Proposal utilizing the Form provided. No substitution of the Form is
permitted. The University intends to utilize the following compensation methods:
• Time and Materials: Provide labor rates for designated disciplines associated with the Scope of
Work. Such rates shall be all inclusive and compensation for work performed will be the actual
documented costs incurred by the Bidder for materials, labor, and subcontractor costs.
• Additional Services: Additional services shall be on a unit price basis.
QUALIFICATIONS OF BIDDER: In addition to submitting a Cost Proposal, all Bidders must provide
information/documentation with their submission that demonstrates the following:
- REQUIRED LICENSES AND CERTIFICATIONS: Contractor shall maintain a State of Connecticut Dealer
or Repair License for the contract's duration.
- PREVIOUS RELEVANT EXPERIENCE: Describe the overall qualifications of the Bidder, including
background in this field and the services that it provides. Utilize the Previous Relevant Experience Form,
FacServ-ITB provided with this ITB. The Bidder shall:
a. Provide three (3) examples that are in progress or completed, comparable in size, scope, and similar
environment to the Scope of Work for this ITB, with an emphasis on Ford parts and service
completed within the past seven (7) years.
b. A detailed description of the work performed and how it relates to the Scope of Work outlined in
the ITB shall be included.
c. Note: Only provide the required number of examples listed in this section and only one (1) contract
performed for UConn may be included as part of your Bid Submission.
d. Examples that are in progress shall include an estimated date of completion. Examples that state
“tbd,” “on-going,” “active,” or “in progress,” instead of an actual date may not be considered.
e. Examples with any information on the Form stated as “confidential” or any information missing
will not be considered.
- PROPOSED TEAM QUALIFICATIONS: The Bidder must demonstrate the ability to staff this Contract
with high quality, experienced personnel. Describe the qualifications and responsibilities of the key
personnel who will be assigned to this Contract including their experience on similar assignments and
their specific responsibilities for the proposed Contract. Utilize the Resume for Proposed Key Personnel
Form, FacServ-ITB provided with this ITB.
a. Resumes are required for the following positions: Contract Representative.
b. Note: Project relevant experience included on individual resumes must adhere to the criteria
listed in the Previous Relevant Experience section above (relevancy, timeframe, and
confidentiality rules) to be considered. In addition, if a UConn example is included as part of the
Bidder’s examples in the Previous Relevant Experience section, no additional UConn examples
may be included on individual resumes.
CPFP Facilities Services ITB December 2023
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MISCELLANEOUS REQUIRED DOCUMENTS: The Bid shall include the following documents:
a. CT Certificate of Authorization: Provide your Company’s current Certificate of Legal Existence or
Authorization from the CT Secretary of State. If your Company does not have a Certificate of Legal
Existence or Authorization, you may include a copy of the Application submitted to the State of
Connecticut. Note: date of Application must be prior to the due date of this ITB.
i. If your Company is organized/formed in a state other than Connecticut, also include your
Company’s current Certificate of Legal Existence or Authorization from that state.
b. CT Department of Revenue Service Status Letter: Provide a Status Letter from the Connecticut
Department of Revenue Services. This letter must be dated within the past three (3) months from
the due date of this ITB.
c. Summary of Revised Ethics Laws and Affidavits: Review the State of Connecticut Summary of
Revised Ethics Laws and Affidavits document and upload the executed document where
applicable.
d. SEEC Form 10: Review the SEEC Form 10: Notice to Executive Branch State Contractors and
Prospective State Contractors of Campaign Contribution and Solicitation Limitations
(acknowledgment of receipt of the explanation of prohibitions) and upload the executed Form
where
applicable.
The
Form
can
be
found
at:
https://seec.ct.gov/Portal/data/forms/ContrForms/seec_form_10_final.pdf.
e. Bidder Contract Compliance Monitoring Report: Review the Commission on Human Rights and
Opportunities Bidder Contract Compliance Regulations Notification to Bidders and upload the
completed Report where applicable. The Form can be found at: https://portal.ct.gov/-
/media/DDS/conversion/NotificationtoBidders1.pdf.
f. Supplier Diversity Certificate: If certified, provide your Company’s current Supplier Diversity
Certificate issued by the Connecticut Department of Administrative Services.
CONTRACT: A draft of the contract has been provided with the solicitation documents. The University
reserves the right to modify the contract or waive any informality as it deems to be in the best interest of
the University. By submitting a Proposal, your Company accepts the contract and any modifications that
the University deems necessary to it without exception. Bidders will be notified of any modifications to
the contract made by the University. Any exceptions to the contract submitted by the Bidder will not be
considered.
End of Solicitation Information Sheet
CPFP Facilities Services ITB December 2023
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