RFP Performance-Based Structural Concrete & Structural Concrete
| Agency: | State of Vermont |
|---|---|
| State: | Vermont |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD14408233329731452 |
| Posted Date: | Dec 13, 2023 |
| Due Date: | Jan 10, 2024 |
| Source: | Members Only |
| TITLE | QUESTIONS DUE | ANSWERS POSTED | DUE DATE | NO POSTING AFTER |
| RFP Performance-Based Structural Concrete & Structural Concrete |
12/27/2023 04:30PM |
|
01/10/2024 04:30PM |
|
Attachment Preview
Department of Buildings and General Services
Office of Purchasing & Contracting
133 State Street, 5th Floor | Montpelier VT 05633-8000
802-828-2211 phone |802-828-2222 fax
http://bgs.vermont.gov/purchasing
Agency of Administration
SEALED BID
REQUEST FOR PROPOSAL
Performance-Based Structural Concrete &
Structural Concrete
ISSUE DATE
QUESTIONS DUE
RFP RESPONSES DUE BY
December 13, 2023
December 27, 2023 – 4:30 PM (EST)
January 10, 2024 – 4:30 PM (EST)
PLEASE BE ADVISED THAT ALL NOTIFICATIONS, RELEASES, AND ADDENDUMS ASSOCIATED
WITH THIS SOLICITATION WILL BE POSTED AT:
http://www.bgs.state.vt.us/pca/bids/bids.php
THE STATE WILL MAKE NO ATTEMPT TO CONTACT INTERESTED PARTIES WITH UPDATED
INFORMATION. IT IS THE RESPONSIBILITY OF EACH BIDDER TO PERIODICALLY CHECK THE
ABOVE WEBPAGEFOR ANY AND ALL NOTIFICATIONS, RELEASES AND ADDENDUMS
ASSOCIATED WITH THIS SOLICITATION.
STATE CONTACT:
E-MAIL:
Mike Kennedy, State Purchasing Agent
SOV.ThePathForward@vermont.gov
Use Email Subject Line: Structural Concrete
NOTICE:
If you receive only a one (1) page document, this is an Invitation to Bid, as notice of issuance of
this RFP. The complete RFP documents of this bid event can be accessed at
http://www.bgs.state.vt.us/pca/bids/bids.php .
The multiple page RFP will contain details to scope, due dates relevant to the bid event and all
other valuable criteria related and required to submit a proposal for the bid event. This one-page
document only serves as notification of the bid event.
1. OVERVIEW:
1.1. SCOPE AND BACKGROUND: Through this Request for Proposal (RFP) the Office of Purchasing &
Contracting (hereinafter the “State”) is seeking to establish contracts with one or more companies that
can provide Performance-Based Structural Concrete & Structural Concrete.
1.1.1.ADDITIONAL PURCHASERS: In the Certificate of Compliance attached to this solicitation bidders
are required to indicate whether political subdivisions and independent colleges of the State may
participate in the awarded contract at the same prices, terms and conditions.
1.2. CONTRACT PERIOD: Any contract(s) arising from this solicitation will be for a period of two years with
an option to renew for up to two additional twelve-month periods. The State anticipates the start date for
such contract(s) will be March 15, 2024.
1.3. SINGLE POINT OF CONTACT: All communications concerning this solicitation are to be addressed in
writing to the State Contact listed on the front page of this solicitation. Actual or attempted contact with
any other individual from the State concerning this solicitation is strictly prohibited and may result in
disqualification.
1.4. QUESTION AND ANSWER PERIOD: Any bidder requiring clarification of any section of this solicitation
or wishing to comment on any requirement of the solicitation must submit specific questions in writing no
later than the deadline for question indicated on the first page of this solicitation. Questions may be e-
mailed to the point of contact on the front page of this solicitation. Questions or comments not raised in
writing on or before the last day of the question period are thereafter waived. At the close of the question
period a copy of all questions or comments and the State's responses will be posted on the State’s web
site http://bgs.vermont.gov/purchasing/bids. Every effort will be made to post this information as soon as
possible after the question period ends, contingent on the number and complexity of the questions.
1.5. CHANGES TO THIS SOLICITATION: Any modifications to this solicitation will be made in writing by the
State through the issuance of an Addendum to this solicitation and posted online at
http://www.bgs.state.vt.us/pca/bids/bids.php . Modifications from any other source are not to be
considered.
1.6. CONTRACT QUANTITY: Any quantities stated in the detailed requirements of this solicitation are
estimates only based on prior usage, and are annual quantities, unless otherwise stated. Actual
purchases may be higher or lower depending on the State’s needs.
1.7. SOURCE OF FUNDS: Socioeconomic affirmative steps under 2 C.F.R. § 200.321 If using applicable
federal funds Socioeconomic affirmative steps under 2 C.F.R. § 200.321 affirmative steps must include at
least the following six steps:
1. Placing qualified small and minority businesses and women’s business enterprises on
solicitation lists;
2. Assuring that small and minority businesses and women’s business enterprises are solicited
whenever they are potential sources;
3. Dividing total requirements, when economically feasible, into smaller tasks or quantities to
permit maximum participation by small and minority businesses, and women’s business
enterprises;
4. Establishing delivery schedules, where the requirement permits, which encourage participation
by small and minority businesses, and women’s business enterprises;
5. Using the services and assistance, as appropriate, of such organizations as the Small
Business Administration and the Minority Business Development Agency of the Department of
Commerce; and
6. Requiring the prime/general contractor, if subcontracts are to be let, to take the same
affirmative steps as listed in numbers 1 through 5.
Revised April 19, 2023
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If a bidder requires assistance in preparing their proposal or needs guidance on socioeconomic
certifications, the bidder may contact the Procurement Technical Assistance Center (PTAC). PTAC
specializes in helping small businesses navigate the documentation associated with State and Federal
procurement. Their website is: https://accd.vermont.gov/economic-development/programs/ptac
2. DETAILED REQUIREMENTS:
The State of Vermont intends to issue contracts for the purchase of concrete for the use of the Vermont Agency
of Transportation Districts, to include classes of concrete that meet the standards of the 2024 Standard
Specifications for Construction (2024 Standard Specifications for Construction.pdf (vermont.gov)) to include:
Classes of Portland Cement Concrete as provided in Section 541.03 and Table 541.03A of the 2018
Standard Specifications: HPAA, HPA, HPB, AA, A B, C, D, LW, SCC, Flowable Fill Excavatable and
Flowable Fill.
Performance Based Structural Concretes as provided in Section 501.03 and Table 501.03A (PCD, PCS
and SCC).
In order for a bid to be considered responsive, each bidder shall provide firm prices on
HPAA, HPA, HPB, AA, A B, C, D, LW, SCC, Flowable Fill Excavatable and Flowable Fill.
Prices for PCD, PCS and SCC are requested and encouraged but are not mandatory. If a
bidder is able and interested to supply any/all of PCD, PCS or SCC but unable to quote firm
fixed pricing on any of them and would quote pricing on an if/when/as-needed basis, please
indicate that in the bid.
Class C concrete is sometimes also used by the Agency of Natural Resources, including but not limited to
its Department of Forests, Parks and Recreation and by the Military Department, any of whom (including,
also, any other portion of State government) are eligible to use the expected contracts.
It is the State’s goal to also make the expected contracts available, with the agreement of the contactor
(which is preferred, but not mandated by the State), to political subdivisions (municipalities and other) and
institutions of higher education (public and private).
The ordering agency will give the contractor at least 24 hours advance notice of the required delivery.
Contractors will be subject to plant inspections if and as the utilizing agency may require.
If one or more categories of concrete are available from more than one facility of a bidder, the bidder shall
identify which products are available from which of that bidder’s facilities and if there is any price differential
for any product(s) between facilities (before delivery costs/charges) what the price for each product is at
each facility.
Bidders’ bids should also detail firm fixed prices on any other cost components, such as, but not limited to:
Cost per mile to haul from plant to jobsite.
Cost per hour for wait time in excess of a defined time period before which wait charges accrue.
Cost for discharge time slower than an expected standard (and clearly defining the expected
standard discharge rate).
Cost, and applicable units of measure, for heated water and/or aggregate.
Cost for any optional additives, or extra concentrations of existing ingredients and/or cost to leave
out any particular potential ingredient.
Minimum load charges, including for various different sized loads below standard minimum load(s)
(clearly defining the ordinary minimum load), and/or delivery charges and pricing structure for
delivery below specified load sizes.
Pump rentals, expressed by hour and/or day rates.
Any other specific related products or product-related services which a bidder wishes the State to
consider.
Bidders must provide pricing that will be firm fixed price for the first two years of the contract.
Revised April 19, 2023
Page 3 of 22
Bidders are requested but not required to also provide “not to exceed” amounts of percentage
increase (expressed as a percent for each subsequent year) at which you would be willing to extend
the contract for a third year, and for a fourth year, respectively. The State reserves the right to have
dialogue with the selected contactor, at time of any such potential renewal, on the subject of
whether the contractor would, as of that point, extend the contract for an amount less than an
initially-quoted “not to exceed” increase.
3. GENERAL REQUIREMENTS:
3.1. PRICING: Bidders must price the terms of this solicitation at their best pricing. Any and all costs that
Bidder wishes the State to consider must be submitted for consideration. If applicable, all equipment
pricing is to include F.O.B. delivery to the ordering facility. No request for extra delivery cost will be
honored. All equipment shall be delivered assembled, serviced, and ready for immediate use, unless
otherwise requested by the State.
3.1.1.Prices and/or rates shall remain firm for the initial term of the contract. The pricing policy submitted by
Bidder must (i) be clearly structured, accountable, and auditable and (ii) cover the full spectrum of
materials and/or services required.
3.1.2.Cooperative Agreements. Bidders that have been awarded similar contracts through a competitive
bidding process with another state and/or cooperative are welcome to submit the pricing in response
to this solicitation.
3.2. STATEMENT OF RIGHTS: The State shall have the authority to evaluate Responses and select the
Bidder(s) as may be determined to be in the best interest of the State and consistent with the goals and
performance requirements outlined in this solicitation. The State of Vermont reserves the right to obtain
clarification or additional information necessary to properly evaluate a proposal. Failure of bidder to
respond to a request for additional information or clarification could result in rejection of that bidder's
proposal. To secure a project that is deemed to be in the best interest of the State, the State reserves the
right to accept or reject any and all bids, in whole or in part, with or without cause, and to waive
technicalities in submissions. The State also reserves the right to make purchases outside of the awarded
contracts where it is deemed in the best interest of the State.
3.2.1.Best and Final Offer (BAFO). At any time after submission of Responses and prior to the final
selection of Bidder(s) for Contract negotiation or execution, the State may invite Bidder(s) to provide a
BAFO. The state reserves the right to request BAFOs from only those Bidders that meet the minimum
qualification requirements and/or have not been eliminated from consideration during the evaluation
process.
3.2.2.Presentation. An in-person or webinar presentation by the Bidder may be required by the State if it
will help the State’s evaluation process. The State will factor information presented during
presentations into the evaluation. Bidders will be responsible for all costs associated with providing
the presentation.
3.3. EXECUTIVE ORDER 05-16: CLIMATE CHANGE CONSIDERATIONS IN STATE PROCUREMENTS:
For bid amounts exceeding $25,000.00 Bidders are requested to complete the Climate Change
Considerations in State Procurements Certification, which is included in the Certificate of Compliance for
this solicitation.
After consideration of all relevant factors, a bidder that demonstrates business practices that promote
clean energy and address climate change as identified in the Certification, shall be given favorable
consideration in the competitive bidding process. Such favorable consideration shall be consistent with
and not supersede any preference given to resident bidders of the State and/or products raised or
manufactured in the State, as explained in the Method of Award section. But, such favorable
consideration shall not be employed if prohibited by law or other relevant authority or agreement.
3.4. METHOD OF AWARD: Awards will be made under the provisions of 29 V.S.A. § 903. The State may
award one or more contracts and reserves the right to make additional awards to other compliant bidders
at any time if such award is deemed to be in the best interest of the State. All other considerations being
equal, preference will be given to the following as identified in the applicable Certificate of Compliance.
Revised April 19, 2023
Page 4 of 22
3.4.1.resident bidders of the state and/or to products raised or manufactured in the state;
3.4.2.purchase of goods, products, or materials produced in the United States (including but not limited to
iron, aluminum, steel, cement, and other manufactured products) when the award involves the use of
applicable federal funds under 2 C.F.R. § 200.322)
3.4.3.bidders who have practices that promote clean energy and address climate change.
3.5. CONTRACT NEGOTIATION: Upon completion of the evaluation process, the State may select one or
more bidders with which to negotiate a contract, based on the evaluation findings and other criteria
deemed relevant for ensuring that the decision made is in the best interest of the State. In the event State
is not successful in negotiating a contract with a selected bidder, the State reserves the option of
negotiating with another bidder, or to end the proposal process entirely.
3.6. COST OF PREPARATION: Bidder shall be solely responsible for all expenses incurred in the
preparation of a response to this solicitation and shall be responsible for all expenses associated with any
presentations or demonstrations associated with this request and/or any proposals made.
3.7. CONTRACT TERMS: The selected bidder(s) will be expected to sign a contract with the State, including
the Standard Contract Form and Attachment C as attached to this solicitation for reference. If IT
Attachment D is included in this solicitation, terms may be modified based upon the solution proposed by
the Bidder, subject to approval by the Agency of Digital Services.
3.7.1.Business Registration. To be awarded a contract by the State of Vermont a bidder (except an
individual doing business in his/her own name) must be registered with the Vermont Secretary of
State’s office https://sos.vermont.gov/corporations/registration/ and must obtain a Contractor’s
Business Account Number issued by the Vermont Department of Taxes http://tax.vermont.gov/ .
3.7.2.The contract will obligate the bidder to provide the services and/or products identified in its bid, at the
prices listed.
3.7.3.Payment Terms. Percentage discounts may be offered for prompt payments of invoices; however,
such discounts must be in effect for a period of 30 days or more in order to be considered in making
awards.
3.7.4.Quality. If applicable, all products provided under a contract with the State will be new and unused,
unless otherwise stated. Factory seconds or remanufactured products will not be accepted unless
specifically requested by the purchasing agency. All products provided by the contractor must meet
all federal, state, and local standards for quality and safety requirements. Products not meeting these
standards will be deemed unacceptable and returned to the contractor for credit at no charge to the
State.
3.8. SUBSTITUTION: Bidders may offer, in their bids, substitutes to items identified by a manufacturer’s
number or brand. When offering a substitution, bidder must describe any differences and provide
technical information that will assist in the State’s evaluation.
3.9. ENVIRONMENTAL INFORMATION: Bidders are requested to complete the Environmental Information
Form which is included in the Certificate of Compliance for this solicitation identifying the following for each
product being quoted:
a. Percent (%) of recycled content and post-consumer content; and
b. Mercury content certification.
3.10. SAMPLES:
3.10.1. Bidder Supplied Samples: The Commissioner reserves the right to request from the
Bidder/Contractor a representative sample(s) of the Product offered at any time prior to or after
award of a contract. Unless otherwise instructed, samples shall be furnished within the time
specified in the request. Untimely submission of a sample may constitute grounds for rejection of
Bid or cancellation of the Contract. Samples must be submitted free of charge and be accompanied
by the Bidder’s name and address, any descriptive literature relating to the Product and a statement
indicating how and where the sample is to be returned. Where applicable, samples must be
properly labeled with the appropriate Bid or Contract reference.
Revised April 19, 2023
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