RFQ MOBILE MORGUE EXPANSION TRAILERS

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Agency:	State of Vermont
State:	Vermont
Level of Government:	State & Local
Category:	23 - Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles
Opps ID:	NBD14408652099313475
Posted Date:	Mar 7, 2024
Due Date:	Mar 19, 2024
Source:	Members Only

TITLE	QUESTIONS DUE	ANSWERS POSTED	DUE DATE	NO POSTING AFTER
RFQ MOBILE MORGUE EXPANSION TRAILERS	03/13/2024 10:00AM		03/19/2024 04:30PM

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Department of Buildings and General Services

Office of Purchasing & Contracting

133 State Street, 5th Floor | Montpelier VT 05633-8000

802-828-2211 phone |802-828-2222 fax

http://bgs.vermont.gov/purchasing

Agency of Administration

SEALED BID

REQUEST FOR QUOTE

MOBILE MORGUE EXPANSION TRAILERS

ISSUE DATE

QUESTIONS DUE

RFQ RESPONSES DUE BY

March 7, 2024

March 13, 2024 – 10:00 AM (EST)

March 19, 2024– 4:30 PM (EST)

PLEASE BE ADVISED THAT ALL NOTIFICATIONS, RELEASES, AND ADDENDUMS ASSOCIATED

WITH THIS SOLICITATION WILL BE POSTED AT:

http://www.bgs.state.vt.us/pca/bids/bids.php

THE STATE WILL MAKE NO ATTEMPT TO CONTACT INTERESTED PARTIES WITH UPDATED

INFORMATION. IT IS THE RESPONSIBILITY OF EACH BIDDER TO PERIODICALLY CHECK THE

ABOVE WEBPAGEFOR ANY AND ALL NOTIFICATIONS, RELEASES AND ADDENDUMS

ASSOCIATED WITH THIS SOLICITATION.

STATE CONTACT:

E-MAIL:

Bill Vivian, State Purchasing Agent II

SOV.ThePathForward@vermont.gov

1. OVERVIEW:

1.1. SCOPE AND BACKGROUND: Through this Request for Quote (RFQ) the Office of Purchasing &

Contracting (hereinafter the “State”) is seeking to establish contracts with one or more companies that

can provide Mobile Morgue Expansion Trailers.

1.2. SINGLE POINT OF CONTACT: All communications concerning this solicitation are to be addressed in

writing to the State Contact listed on the front page of this solicitation. Actual or attempted contact with

any other individual from the State concerning this solicitation is strictly prohibited and may result in

disqualification.

1.3. QUESTION AND ANSWER PERIOD: Any bidder requiring clarification of any section of this solicitation

or wishing to comment on any requirement of the solicitation must submit specific questions in writing no

later than the deadline for question indicated on the first page of this solicitation. Questions may be e-

mailed to the point of contact on the front page of this solicitation. Questions or comments not raised in

writing on or before the last day of the question period are thereafter waived. At the close of the question

period a copy of all questions or comments and the State's responses will be posted on the State’s web

site http://bgs.vermont.gov/purchasing/bids. Every effort will be made to post this information as soon as

possible after the question period ends, contingent on the number and complexity of the questions.

1.4. CHANGES TO THIS SOLICITATION: Any modifications to this solicitation will be made in writing by the

State through the issuance of an Addendum to this solicitation and posted online at

http://www.bgs.state.vt.us/pca/bids/bids.php . Modifications from any other source are not to be

considered.

1.5. SOURCE OF FUNDS:

Socioeconomic affirmative steps under 2 C.F.R. § 200.321 If using applicable federal funds

Socioeconomic affirmative steps under 2 C.F.R. § 200.321 affirmative steps must include at least the

following six steps:

1. Placing qualified small and minority businesses and women’s business enterprises on

solicitation lists;

2. Assuring that small and minority businesses and women’s business enterprises are solicited

whenever they are potential sources;

3. Dividing total requirements, when economically feasible, into smaller tasks or quantities to

permit maximum participation by small and minority businesses, and women’s business

enterprises;

4. Establishing delivery schedules, where the requirement permits, which encourage participation

by small and minority businesses, and women’s business enterprises;

5. Using the services and assistance, as appropriate, of such organizations as the Small

Business Administration and the Minority Business Development Agency of the Department of

Commerce; and

6. Requiring the prime/general contractor, if subcontracts are to be let, to take the same

affirmative steps as listed in numbers 1 through 5.

If a bidder requires assistance in preparing their proposal or needs guidance on socioeconomic

certifications, the bidder may contact the Procurement Technical Assistance Center (PTAC). PTAC

specializes in helping small businesses navigate the documentation associated with State and Federal

procurement. Their website is: https://accd.vermont.gov/economic-development/programs/ptac

Revised April 19, 2023

Page 2 of 19

2. DETAILED REQUIREMENTS: The State of Vermont Department of Health is seeking bids on the following:

2.1. Quantity one (1) - Mobile Morgue Expansion Trailer – 24 Decedent to meet the following specifications:

2.1.1.Bidders shall provide pricing with and without branding.

2.1.1.1. The branding shall be priced per square foot. The branding would be a combination of a

logo and lettering to be determined at a later date.

2.1.2.24‐Foot Bumper‐Pull Trailer, 24‐Decedant Capacity (Expandable to 32) or similar

2.1.3.82"' W x 24’ L x 7’6” H (Finished Interior Dimensions) or similar based on quoted trailer

2.1.4.Exterior Dimensions: 31’‐9” L x 8’‐6” W x 10’ H or similar based on quoted trailer

2.1.5.DOT/FMVSS‐Compliant

2.1.6.Low‐Floor Design for Easy Cart Roll On/Off

2.1.7.48” Wide Rear Ramp Door, Double Sealed, 2x2 Construction, Dual Cable‐Assist, Dual HD Bar Locks

2.1.8.Rear Ramp Extension and Ramp Gap Cover

2.1.9.Tandem 6,000# 6‐Lug, 4” Drop‐Style EZ Lube Axles, Spring Suspension, 9,990 lb. GVWR

2.1.10. ST225/75‐15 Radial Tires

2.1.11. 4‐Way Electric Brakes with Break‐Away Battery System

2.1.12. 2 5/16” Adjustable Height Ball‐Style Coupler/Hitch

2.1.13. 7,000 lb. HD Drop‐Leg Jack

2.1.14. Walk‐On Style Flat Roof

2.1.15. .030” Aluminum Exterior Skin, Sealed Edges, White, Rivet‐less

2.1.16. Aluminum Interior Sidewall and Ceiling Liner, Sealed Edges, White, Rivet‐less

2.1.17. HD Continuous 8” I‐Beam Tongue and Frame Construction (Front to Rear – Single Section)

2.1.18. HD 1”x1” and 1” x 2” Tubular Steel Upright and Roof Bow Construction, 16" OC

2.1.19. Closed Cell Polyurethane Foam Insulation ‐ 4" Minimum – R20+ (Sides, Ceiling, Bulkhead, Floor)

2.1.20. Non‐Skid, Seamless Marine Grade Rubber Coin Flooring

2.1.21. Full‐Length E‐Track, Right and Left Walls

2.1.22. LED Exterior DOT Lighting

2.1.23. Spare Tire (Full‐size)

2.1.24. LED, Motion‐Activated Interior Lighting (120VAC)

2.1.25. Electrical: Twist‐Lock 240VAC/50A Receptacle, Exterior Circuit Breaker Box

2.1.26. Vinyl Strip Curtains, Full Width at Rear Door

2.1.27. Rubber Wheel Chocks (Pair)

2.1.28. Document Holder, Interior Wall Mounted

2.1.29. HD Shore Line Power Cable (50')

2.1.30. Building‐Side NEMA 240VAC/50A Receptacle

2.1.31. Safety Decals, Placards, Signage

2.1.32. Storage Crate (Loose items)

2.1.33. Decedent Racking System with secure locking system for trays (include information on

expandability)

Revised April 19, 2023

Page 3 of 19

2.1.34. Appropriate Number of Cadaver Trays – specify metal used for manufacture.

2.1.35. Aisle Cadaver Tray Lift (1,000 lb. Capacity)

2.1.36. Tray Securement System

2.1.37. HD Commercial Over‐the‐Road Refrigeration Unit. Provides 35‐degrees F in 110‐degree F Outside

Temperatures

2.1.38. Back-Up Generator with Integrated Transfer Panel (please quote gas, diesel, propane, and solar)

2.1.39. Rain Cap above exterior doors

2.1.40. Rear Stabilizer Jack System

2.1.41. Minimum 5‐year structural warranty on trailer and all workmanship, 1‐year warranty on refrigeration

2.1.42. Delivery to VDH-MCM Warehouse 382 Hercules Dr. Colchester, VT 05446

2.2. Quantity one (1) - Mobile Morgue Expansion Trailer – 16 Decedent to meet the following specifications:

2.2.1.Bidders shall provide pricing with and without branding.

2.2.1.1. The branding shall be priced per square foot. The branding would be a combination of a

logo and lettering to be determined at a later date.

2.2.2.17‐Foot Bumper‐Pull Trailer, 16‐Decedant Capacity (Expandable to 24) or similar

2.2.3.82"' W x 17’ L x 7’6” H (Finished Interior Dimensions) or similar based on quoted trailer

2.2.4.Exterior Dimensions: 24’‐9” L x 8’‐6” W x 10’ H or similar based on quoted trailer

2.2.5.DOT/FMVSS‐Compliant

2.2.6.Low‐Floor Design for Easy Cart Roll On/Off

2.2.7.48” Wide Rear Ramp Door, Double Sealed, 2x2 Construction, Dual Cable‐Assist, Dual HD Bar Locks

2.2.8.Rear Ramp Extension and Ramp Gap Cover

2.2.9.Tandem 6,000# 6‐Lug, 4” Drop‐Style EZ Lube Axles, Spring Suspension, 9,990 lb. GVWR

2.2.10. ST225/75‐15 Radial Tires

2.2.11. 4‐Way Electric Brakes with Break‐Away Battery System

2.2.12. 2 5/16” Adjustable Height Ball‐Style Coupler/Hitch

2.2.13. 7,000 lb. HD Drop‐Leg Jack

2.2.14. Walk‐On Style Flat Roof

2.2.15. .030” Aluminum Exterior Skin, Sealed Edges, White, Rivet‐less

2.2.16. Aluminum Interior Sidewall and Ceiling Liner, Sealed Edges, White, Rivet‐less

2.2.17. HD Continuous 8” I‐Beam Tongue and Frame Construction (Front to Rear – Single Section)

2.2.18. HD 1”x1” and 1” x 2” Tubular Steel Upright and Roof Bow Construction, 16" OC

2.2.19. Closed Cell Polyurethane Foam Insulation ‐ 4" Minimum – R20+ (Sides, Ceiling, Bulkhead, Floor)

2.2.20. Non‐Skid, Seamless Marine Grade Rubber Coin Flooring

2.2.21. Full‐Length E‐Track, Right and Left Walls

2.2.22. LED Exterior DOT Lighting

2.2.23. Spare Tire (Full‐size)

2.2.24. LED, Motion‐Activated Interior Lighting (120VAC)

Revised April 19, 2023

Page 4 of 19

2.2.25. Electrical: Twist‐Lock 240VAC/50A Receptacle, Exterior Circuit Breaker Box

2.2.26. Vinyl Strip Curtains, Full Width at Rear Door

2.2.27. Rubber Wheel Chocks (Pair)

2.2.28. Document Holder, Interior Wall Mounted

2.2.29. HD Shore Line Power Cable (50')

2.2.30. Building‐Side NEMA 240VAC/50A Receptacle

2.2.31. Safety Decals, Placards, Signage

2.2.32. Storage Crate (Loose items)

2.2.33. Decedent Racking System with secure locking system for trays (include information on

expandability)

2.2.34. Appropriate Number of Cadaver Trays – specify metal used for manufacture

2.2.35. Aisle Cadaver Tray Lift (1,000 lb. Capacity)

2.2.36. Tray Securement System

2.2.37. HD Commercial Over‐the‐Road Refrigeration Unit. Provides 35‐degrees F in 110‐degree F Outside

Temperatures

2.2.38. Back-Up Generator with Integrated Transfer Panel (please quote gas, diesel, propane, and solar)

2.2.39. Rain Cap above exterior doors

2.2.40. Rear Stabilizer Jack System

2.2.41. Minimum 5‐year structural warranty on trailer and all workmanship, 1‐year warranty on refrigeration

2.2.42. Delivery to VDH-MCM Warehouse 382 Hercules Dr. Colchester, VT 05446

3. GENERAL REQUIREMENTS:

3.1. PRICING: Bidders must price the terms of this solicitation at their best pricing. Any and all costs that

Bidder wishes the State to consider must be submitted for consideration. If applicable, all equipment

pricing is to include F.O.B. delivery to the ordering facility. No request for extra delivery cost will be

honored. All equipment shall be delivered assembled, serviced, and ready for immediate use, unless

otherwise requested by the State. No charge for packing, shipping, or for any other purpose will be

allowed over and above the price quoted.

3.1.1.Prices and/or rates shall remain firm for the initial term of the contract. The pricing policy submitted by

Bidder must (i) be clearly structured, accountable, and auditable and (ii) cover the full spectrum of

materials and/or services required.

3.1.2.Cooperative Agreements. Bidders that have been awarded similar contracts through a competitive

bidding process with another state and/or cooperative are welcome to submit the pricing in response

to this solicitation.

3.2. STATEMENT OF RIGHTS: The State shall have the authority to evaluate Responses and select the

Bidder(s) as may be determined to be in the best interest of the State and consistent with the goals and

performance requirements outlined in this solicitation. The State of Vermont reserves the right to obtain

clarification or additional information necessary to properly evaluate a proposal. Failure of bidder to

respond to a request for additional information or clarification could result in rejection of that bidder's

proposal. To secure a project that is deemed to be in the best interest of the State, the State reserves the

right to accept or reject any and all bids, in whole or in part, with or without cause, and to waive

technicalities in submissions. The State also reserves the right to make purchases outside of the awarded

contracts where it is deemed in the best interest of the State.

3.2.1.Best and Final Offer (BAFO). At any time after submission of Responses and prior to the final

selection of Bidder(s) for Contract negotiation or execution, the State may invite Bidder(s) to provide a

BAFO. The state reserves the right to request BAFOs from only those Bidders that meet the minimum

Revised April 19, 2023

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This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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