Statewide Elevator Inspection Invitation to Bid RFP

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Agency: State of Vermont
State: Vermont
Level of Government: State & Local
Category:
  • H - Quality Control, Testing, and Inspection Services
Opps ID: NBD14408806992630253
Posted Date: Mar 27, 2024
Due Date: Apr 17, 2024
Source: Members Only
TITLE QUESTIONS DUE ANSWERS POSTED DUE DATE NO POSTING AFTER
Statewide Elevator Inspection Invitation to Bid RFP
04/05/2024 04:30PM

04/17/2024 04:30PM

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Agency of Administration/Department of Buildings and General Services
133 State Street, 5th Floor | Montpelier VT 05633-8000
802-828-2211 phone |802-828-2222 fax
http://bgs.vermont.gov/purchasing
SEALED BID
REQUEST FOR PROPOSAL
Elevator Inspection Services
ISSUE DATE
BIDDERS CONFERENCE
QUESTIONS DUE
RFP RESPONSES DUE BY
March 27, 2024
No Conference Will Be Held
April 5, 2024 - 4:30 PM (EST)
April 17, 2024 - 4:30 PM (EST)
PLEASE BE ADVISED THAT ALL NOTIFICATIONS, RELEASES, AND ADDENDUMS ASSOCIATED
WITH THIS RFP WILL BE POSTED AT:
http://www.bgs.state.vt.us/pca/bids/bids.php
THE STATE WILL MAKE NO ATTEMPT TO CONTACT INTERESTED PARTIES WITH UPDATED
INFORMATION. IT IS THE RESPONSIBILITY OF EACH BIDDER TO PERIODICALLY CHECK THE
ABOVE WEBPAGEFOR ANY AND ALL NOTIFICATIONS, RELEASES AND ADDENDUMS
ASSOCIATED WITH THIS RFP.
STATE CONTACT:
E-MAIL:
James Meyers, Senior State Purchasing Agent
BGS.OPCVendorDocs@vermont.gov
1
1. OVERVIEW:
1.1. SCOPE AND BACKGROUND: Through this Request for Proposal (RFP) the Agency of Administration,
Department of Buildings and General Services (hereinafter the “State”) is seeking to establish contracts
with one or more companies that can provide Elevator Inspection Services.
1.2. CONTRACT PERIOD: Contracts arising from this RFP will be for a period of 24 months with an option to
renew for up to one 24-month period. The State anticipates the start date for such contract(s) will be
May 1, 2024.
1.3. SINGLE POINT OF CONTACT: All communications concerning this RFP are to be addressed in writing
to the State Contact listed on the front page of this RFP. Actual or attempted contact with any other
individual from the State concerning this RFP is strictly prohibited and may result in disqualification.
1.4. BIDDERS’ CONFERENCE: No bidders conference will be held.
1.5. QUESTION AND ANSWER PERIOD: Any bidder requiring clarification of any section of this RFP or
wishing to comment on any requirement of the RFP must submit specific questions in writing no later than
the deadline for question indicated on the first page of this RFP. Questions may be e-mailed to the point
of contact on the front page of this RFP. Questions or comments not raised in writing on or before the last
day of the question period are thereafter waived. At the close of the question period a copy of all
questions or comments and the State's responses will be posted on the State’s web site
http://www.bgs.state.vt.us/pca/bids/bids.php . Every effort will be made to post this information as soon as
possible after the question period ends, contingent on the number and complexity of the questions.
1.6. CHANGES TO THIS RFP: Any modifications to this RFP will be made in writing by the State through the
issuance of an Addendum to this RFP and posted online at http://www.bgs.state.vt.us/pca/bids/bids.php .
Modifications from any other source are not to be considered.
2. DETAILED REQUIREMENTS/DESIRED OUTCOMES
2.1 Contractor shall provide annual elevator inspections on elevators identified under this agreement.
2.2 Contractor shall provide all labor, materials and equipment necessary to provide annual elevator
inspections throughout the State of Vermont as identified in inventory under Section 2.19.
2.3 The Contractor shall comply with all federal, state, county and city regulations.
2.4 The contractor shall supply an adequate number of Vermont Licensed Elevator inspectors fully trained on
the elevators to be inspected.
2.5 Inspections are to be complete by December 31, 2024 or on or before the current yearly inspection is due.
2.6 Contractor shall submit schedule of upon award of the contract. Contractor shall be required to notify
the District Facility Manager two (2) working days prior to scheduling inspection.
2.7 All work to be performed between 8:00 am and 3:00 pm Monday- Friday, excluding State of Vermont
Holidays.
2.8 All work areas shall exhibit necessary safeguards, signs and barriers to ensure adherence to all safety
regulations and building codes.
2.9 Contractor shall provide documentation of inspection certificate. Documentation shall be available for the
District Facility Manager to verify at each inspection.
2.10 The inspections are to be in accordance with “Vermont Elevator Safety Rules”, effective date July 1, 2014
2.11 The contractor shall assume responsibility for damage due to their negligence.
2.12 Security Requirements
A. Under no circumstances is a contractor authorized to sponsor a visitor into any State Facility.
B. Contractor shall be authorized to enter only those buildings or areas of the State complex where
access is necessary in order to perform contract requirements.
Revised: December 27, 2023
Page 2 of 23
C. Contractor must sign in and out of the contractor’s log each time contractor is on-site at the .location
specified by the District Facility Manager.
D. Background checks will be required for the inspectors.
2.13 The contractor shall notify the District Facility Manage when the inspection is complete.
2.14 Contractor shall participate in a final inspection walk through with the District Facility Manager upon
request.
2.15 Contractor shall perform all tests as required and/or instructed by the District Facility Supervisor to ensure
function and/or operation.
2.16 Contractor shall complete and submit the inspection report to the District Facility Manager and the contract
coordinator after each inspection.
2.17 Contractor is not authorized to sub-contract any phase of this contract without written approval from the
BGS contract coordinator.
2.18 District Facility Managers
a. MONTPELIER BGS DISTRICT: James DeSisto, 802-828-3312
b. WATERBURY BGS DISTRICT: Jonathan Rutledge, 802-241-3192
c. NORTHWEST BGS DISTRICT: Randy Smith, 802-655-2329.
d. SOUTHWEST BGS DISTRICT: Robert Gallipo, 802-483-6609
e. NORTHEAST BGS DISTRICT: Gary Champney, 802-334-3347
f. SOUTHEAST BGS DISTRICT: Lyle Deida, 802-398-7330
g. HISTORIC PRESERVATION: Jamie Duggan, 802-477-2288
h. TRANSPORTATION:
Brad McAvoy, 249-1942
2.19 Elevators listed by Districts.
MONTPELIER BGS DISTRICT:
# OF
HYDRAULIC
BUILDING ADDRESS MANUFACTURER SERIAL#
FLOORS
OR CABLE
6 Baldwin Street
MCE
3338670
4
Cable
109 State Street
Dover
A
6
Hydraulic
109 State Street
Dover
B
6
Hydraulic
109 State Street
Dover
C
6
Hydraulic
110 State Street
Savaria
V-1504
OS
Platform Lift
110 State Street
Payne
200942
4
Cable
111 State Street
Payne
57-10
4
Cable
115 State Street
MCE
3340150
3
Cable
115 State Street Annex
Dover
B
3
Hydraulic
116 State Street
Baystate
A
5
Hydraulic
120 State Street
Westinghouse B61872
6
Cable
120 State Street
Westinghouse B61872
6
Cable
120 State Street
Baystate (freight)
2
Cable
133 State Street
Otis
A
6
Cable
133 State Street
Otis
B
6
Hydraulic
Revised: December 27, 2023
Page 3 of 23
133 State Street
5 Green Mt. Drive
Barre Courthouse
Barre Courthouse
McFarland House
Berlin State Police
Thyssen
EV9866
6
Dover
E-23804
3
Westinghouse ACF868
4
Westinghouse ACF869
4
Dover
0521020
4
Savaria
V-1504
2
WATERBURY BGS DISTRICT
BUILDING ADDRESS MANUFACTURER
Public Safety
KONE
Public Safety
KONE
A1
Schindler
A2
Schindler
B3
Schindler
D4
Schindler
E5
Schindler
F6
Schindler
H7
Schindler
Weeks
Thyssen Krupp
SERIAL#
20298678
20338133
H8041
H8041
H48042
H48043
H48044
H48045
H48046
EEF359
# OF
FLOORS
4
4
3
3
2
2
2
2
2
2
NORTHWEST BGS DISTRICT
Health Lab
Otis
32 Cherry Street
Dover
32 Cherry Street
Dover
32 Cherry Street
Dover
32 Cherry Street
Dover
32 Cherry Street
Dover
59-63 Pearl Street
Dover
108 Cherry Street
Dover
108 Cherry Street
Dover
108 Cherry Street
Dover
108 Cherry Street
Dover
36 Lake Street
Dover
Williston State Office Building ESCO
Williston State Police Schindler
River Valley Residential Care Dover
NWSCF
Garaventa
3644144
3
ED8469
6
ED8470
6
ED8471
6
ED8472
6
ED8471
5
E-33457
3
E-3821
6
E-3821
6
EA9381
6
EA9380
6
EB4822
2
9211998
3
2
C-9922
2
GSL ARTIRA
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Platform Lift
HYDRAULIC
OR CABLE
Cable
Cable
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Cable
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Platform Lift
Revised: December 27, 2023
Page 4 of 23
BUILDING ADDRESS MANUFACTURER SERIAL#
SOUTHWEST BGS DISTRICT
Middlebury Courthouse
Dover
EF2790
Middlebury Courthouse
Dover
EF2791
Pittsford Police Academy
ThyssenKrupp EP09520
Bennington SOB Court
Otis
HC13944
Bennington COURT
Dover
Bennington (CCV)
Dover
E-E5988
Rutland Parking Garage(North) Dover
1793-3
Rutland Parking Garage(South) Dover
EJ4082
Rutland Parking Garage(West) Dover
1793-3
Rutland Courthouse
Thyssen K ET49655
Rutland Courthouse
Thyssen K ET49642
Rutland Courthouse
Thyssen K ET49665
ASA Bloomer
Dover
ASA Bloomer
Dover
#OF
FLOORS
3
3
4
3
3
2
5
5
5
5
5
2
5
5
NORTHEAST BGS DISTRICT
Newport District Court
Otis/HL757-A 235422BP 4
Newport Corrections
Dover
20K4068
2
Newport State Office Building Otis
40W320
4
St. Johnsbury Courthouse A Dover
EL4081
3
St. Johnsbury Courthouse B Dover
EL4082
3
St. Johnsbury Courthouse C Dover
EL4083
4
St. Johnsbury Courthouse Lift Wheel –O- Vator
1
SOUTHEAST BGS DISTRICT
White River Courthouse (staff) Dover
E-A7301
2
White River Courthouse (public) Dover
A-A7136
2
Sharon Welcome Center
Thyssen Krupp ET4945
2
Brattleboro State Office Building Dover
S7894
2
Brattleboro District Court (front) Dover
T10398
2
Brattleboro District Court (rear) Dover
S23688
2
Randolph VAEL Lab
Kone
EL-0084
3
Springfield State Office Bldg. Dover
EJ3113
3
HYDRAULIC
OR CABLE
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Cable
Hydraulic
Cable
Hydraulic
Hydraulic
Hydraulic
Platform Lift
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Hydraulic
Cable
Hydraulic
Revised: December 27, 2023
Page 5 of 23
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