RFQ 2024 DMV MOTORCYCLES

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Agency:	State of Vermont
State:	Vermont
Level of Government:	State & Local
Category:	23 - Ground Effect Vehicles, Motor Vehicles, Trailers, and Cycles
Opps ID:	NBD14408989782268886
Posted Date:	Apr 24, 2024
Due Date:	May 1, 2024
Source:	Members Only

TITLE	QUESTIONS DUE	ANSWERS POSTED	DUE DATE	NO POSTING AFTER
RFQ 2024 DMV MOTORCYCLES	04/26/2024 10:00AM		05/01/2024 04:30PM

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Department of Buildings and General Services

Office of Purchasing & Contracting

133 State Street, 5th Floor | Montpelier VT 05633-8000

802-828-2211 phone |802-828-2222 fax

http://bgs.vermont.gov/purchasing

Agency of Administration

SEALED BID

REQUEST FOR QUOTE

2024 DMV MOTORCYCLES

ISSUE DATE

QUESTIONS DUE

RFQ RESPONSES DUE BY

April 24, 2024

April 26, 2024 – 10:00 AM (EST)

May 1, 2024 – 4:30 PM (EST)

PLEASE BE ADVISED THAT ALL NOTIFICATIONS, RELEASES, AND ADDENDUMS ASSOCIATED

WITH THIS SOLICITATION WILL BE POSTED AT:

http://www.bgs.state.vt.us/pca/bids/bids.php

THE STATE WILL MAKE NO ATTEMPT TO CONTACT INTERESTED PARTIES WITH UPDATED

INFORMATION. IT IS THE RESPONSIBILITY OF EACH BIDDER TO PERIODICALLY CHECK THE

ABOVE WEBPAGEFOR ANY AND ALL NOTIFICATIONS, RELEASES AND ADDENDUMS

ASSOCIATED WITH THIS SOLICITATION.

STATE CONTACT:

E-MAIL:

Bill Vivian, State Purchasing Agent II

SOV.ThePathForward@vermont.gov

1. OVERVIEW:

1.1. SCOPE AND BACKGROUND: Through this Request for Quote (RFQ) the Office of Purchasing &

Contracting (hereinafter the “State”) is seeking to establish contracts with one or more companies that

can provide motorcycles.

1.2. SINGLE POINT OF CONTACT: All communications concerning this solicitation are to be addressed in

writing to the State Contact listed on the front page of this solicitation. Actual or attempted contact with

any other individual from the State concerning this solicitation is strictly prohibited and may result in

disqualification.

1.3. QUESTION AND ANSWER PERIOD: Any bidder requiring clarification of any section of this solicitation

or wishing to comment on any requirement of the solicitation must submit specific questions in writing no

later than the deadline for question indicated on the first page of this solicitation. Questions may be e-

mailed to the point of contact on the front page of this solicitation. Questions or comments not raised in

writing on or before the last day of the question period are thereafter waived. At the close of the question

period a copy of all questions or comments and the State's responses will be posted on the State’s web

site http://bgs.vermont.gov/purchasing/bids. Every effort will be made to post this information as soon as

possible after the question period ends, contingent on the number and complexity of the questions. All

information provided by vendors during this process will be public and bidders shall not provide

confidential information, except as described in 5.1 below.

1.4. CHANGES TO THIS SOLICITATION: Any modifications to this solicitation will be made in writing by the

State through the issuance of an Addendum to this solicitation and posted online at

http://www.bgs.state.vt.us/pca/bids/bids.php . Modifications from any other source are not to be

considered.

1.5. SOURCE OF FUNDS: socioeconomic affirmative steps under 2 C.F.R. § 200.321 If using applicable

federal funds Socioeconomic affirmative steps under 2 C.F.R. § 200.321 affirmative steps must include at

least the following six steps:

1. Placing qualified small and minority businesses and women’s business enterprises on

solicitation lists;

2. Assuring that small and minority businesses and women’s business enterprises are solicited

whenever they are potential sources;

3. Dividing total requirements, when economically feasible, into smaller tasks or quantities to

permit maximum participation by small and minority businesses, and women’s business

enterprises;

4. Establishing delivery schedules, where the requirement permits, which encourage participation

by small and minority businesses, and women’s business enterprises;

5. Using the services and assistance, as appropriate, of such organizations as the Small

Business Administration and the Minority Business Development Agency of the Department of

Commerce; and

6. Requiring the prime/general contractor, if subcontracts are to be let, to take the same

affirmative steps as listed in numbers 1 through 5.

If a bidder requires assistance in preparing their proposal or needs guidance on socioeconomic

certifications, the bidder may contact the Procurement Technical Assistance Center (PTAC). PTAC

specializes in helping small businesses navigate the documentation associated with State and Federal

procurement. Their website is: https://accd.vermont.gov/economic-development/programs/ptac

Revised April 19, 2024

Page 2 of 18

2. DETAILED REQUIREMENTS: The State of Vermont, Department of Motor vehicles is seeking bids on

the following:

2.1. MOTORCYCLE TRADE IN:

2.1.1.The Vermont Rider Education Program has Twelve (12) motorcycles it desires to trade-in as part of

this bid. The motorcycles the DMV will be trading in are:

2.1.1.1. Twelve (12) 2011 Suzuki Model TU250

2.1.2.Bidders shall indicate actual cash value that will be allowed as trade toward the purchase price of

new motorcycles.

2.1.3.To obtain further information about these motorcycles, please contact the State Contact listed on the

first page of this RFQ.

2.1.4.To view these units - Individual bidders can schedule to meet with DMV staff to view these units on a

case by case basis.

2.1.5.Viewing appointments shall be made ONLY and PRIOR to the Questions and Answer Deadline found

on the first page of this RFQ.

2.1.6.No information or questions OTHER than the condition of the trade in units would be able to be

addressed at that time.

2.1.7.Any and all questions resulting from any viewing of the purposed trade in units shall be submitted in

accordance with section 1.3 of this RFQ.

2.2. MOTORCYCLE PURCHASE: Vermont DMV is seeking pricing on up to fourteen (14) motorcycles to meet

the following specifications:

2.2.1.Up to fourteen (14) -Suzuki TU 250 or motorcycle of a similar style, seat height and engine size

2.2.2.Bidder shall provide pricing as a group of up to fourteen (14) motorcycles as well as pricing for single

units for each model.

2.2.3. Vermont DMV reserves the right to accept another model if no bids are received for the model(s)

requested.

2.2.4. All motorcycles must be “street models” - No exceptions.

2.2.5.Listed below are the desired models of motorcycles:

Year

2023

2024

Make

Suzuki

Model

TU 250

2.3. ENGINE:

2.3.1.Electric start, four-stroke engine.

2.4. MODEL YEAR:

2.4.1.Bidders shall bid on new 2023 or 2024 model year motorcycles.

2.4.2.Bidders shall clearly specify which model year is being provided for consideration..

2.5. MANUALS - The following manuals shall be included:

2.5.1.Owner’s Manual – 1 for each motorcycle

Revised April 19, 2024

Page 3 of 18

2.5.2. Shop/Service Manual – 1 for each model motorcycle

2.6. DELIVERY:

2.6.1.The successful bidder shall deliver the awarded items to and arrange to pick up the motorcycles

being traded-in from, a location to be specified by the Vermont DMV Rider Education Program

Coordinator. The successful bidder shall deliver the awarded items in an enclosed vehicle.

Motorcycles shall be delivered on or before May 15, 2024. Motorcycles shall be serviced and ready to

operate. No charge for packing, shipping, or for any other purpose will be allowed over and above the

price quoted.

3. GENERAL REQUIREMENTS:

3.1. PRICING: Bidders must price the terms of this solicitation at their best pricing. Any and all costs that

Bidder wishes the State to consider must be submitted for consideration. If applicable, all equipment

pricing is to include F.O.B. delivery to the ordering facility. No request for extra delivery cost will be

honored. All equipment shall be delivered assembled, serviced, and ready for immediate use, unless

otherwise requested by the State. No charge for packing, shipping, or for any other purpose will be

allowed over and above the price quoted.

3.1.1.Prices and/or rates shall remain firm for the initial term of the contract. The pricing policy submitted by

Bidder must (i) be clearly structured, accountable, and auditable and (ii) cover the full spectrum of

materials and/or services required.

3.1.2.Cooperative Agreements. Bidders that have been awarded similar contracts through a competitive

bidding process with another state and/or cooperative are welcome to submit the pricing in response

to this solicitation.

3.2. STATEMENT OF RIGHTS: The State shall have the authority to evaluate Responses and select the

Bidder(s) as may be determined to be in the best interest of the State and consistent with the goals and

performance requirements outlined in this solicitation. The State of Vermont reserves the right to obtain

clarification or additional information necessary to properly evaluate a proposal. Failure of bidder to

respond to a request for additional information or clarification could result in rejection of that bidder's

proposal. To secure a project that is deemed to be in the best interest of the State, the State reserves the

right to accept or reject any and all bids, in whole or in part, with or without cause, and to waive

technicalities in submissions. The State also reserves the right to make purchases outside of the awarded

contracts where it is deemed in the best interest of the State.

3.2.1.Best and Final Offer (BAFO). At any time after submission of Responses and prior to the final

selection of Bidder(s) for Contract negotiation or execution, the State may invite Bidder(s) to provide a

BAFO. The state reserves the right to request BAFOs from only those Bidders that meet the minimum

qualification requirements and/or have not been eliminated from consideration during the evaluation

process.

3.2.2.Presentation. An in-person or webinar presentation by the Bidder may be required by the State if it

will help the State’s evaluation process. The State will factor information presented during

presentations into the evaluation. Bidders will be responsible for all costs associated with providing

the presentation.

3.3. EXECUTIVE ORDER 05-16: CLIMATE CHANGE CONSIDERATIONS IN STATE PROCUREMENTS:

For bid amounts exceeding $25,000.00 Bidders are requested to complete the Climate Change

Considerations in State Procurements Certification, which is included in the Certificate of Compliance for

this solicitation.

After consideration of all relevant factors, a bidder that demonstrates business practices that promote

clean energy and address climate change as identified in the Certification, shall be given favorable

consideration in the competitive bidding process. Such favorable consideration shall be consistent with

and not supersede any preference given to resident bidders of the State and/or products raised or

manufactured in the State, as explained in the Method of Award section. But, such favorable

consideration shall not be employed if prohibited by law or other relevant authority or agreement.

Revised April 19, 2024

Page 4 of 18

3.4. METHOD OF AWARD: Awards will be made under the provisions of 29 V.S.A. § 903. The State may

award one or more contracts and reserves the right to make additional awards to other compliant bidders

at any time if such award is deemed to be in the best interest of the State. All other considerations being

equal, preference will be given to the following as identified in the applicable Certificate of Compliance.

3.4.1.resident bidders of the state and/or to products raised or manufactured in the state;

3.4.2.purchase of goods, products, or materials produced in the United States (including but not limited to

iron, aluminum, steel, cement, and other manufactured products) when the award involves the use of

applicable federal funds under 2 C.F.R. § 200.322)

3.4.3.bidders who have practices that promote clean energy and address climate change.

3.5. CONTRACT NEGOTIATION: Upon completion of the evaluation process, the State may select one or

more bidders with which to negotiate a contract, based on the evaluation findings and other criteria

deemed relevant for ensuring that the decision made is in the best interest of the State. In the event State

is not successful in negotiating a contract with a selected bidder, the State reserves the option of

negotiating with another bidder, or to end the proposal process entirely.

3.6. COST OF PREPARATION: Bidder shall be solely responsible for all expenses incurred in the

preparation of a response to this solicitation and shall be responsible for all expenses associated with any

presentations or demonstrations associated with this request and/or any proposals made.

3.7. CONTRACT TERMS: The selected bidder(s) will be expected to sign a contract with the State, including

the Standard Contract Form and Attachment C as attached to this solicitation for reference.

3.7.1.Business Registration. To be awarded a contract by the State of Vermont a bidder (except an

individual doing business in his/her own name) must be registered with the Vermont Secretary of

State’s office https://sos.vermont.gov/corporations/registration/ and must obtain a Contractor’s

Business Account Number issued by the Vermont Department of Taxes http://tax.vermont.gov/ .

3.7.2.The contract will obligate the bidder to provide the services and/or products identified in its bid, at the

prices listed.

3.7.3.Payment Terms. Percentage discounts may be offered for prompt payments of invoices; however,

such discounts must be in effect for a period of 30 days or more in order to be considered in making

awards.

3.7.4.Quality. If applicable, all products provided under a contract with the State will be new and unused,

unless otherwise stated. Factory seconds or remanufactured products will not be accepted unless

specifically requested by the purchasing agency. All products provided by the contractor must meet

all federal, state, and local standards for quality and safety requirements. Products not meeting these

standards will be deemed unacceptable and returned to the contractor for credit at no charge to the

State.

3.8. SUBSTITUTION: Bidders may offer, in their bids, substitutes to items identified by a manufacturer’s

number or brand. When offering a substitution, bidder must describe any differences and provide

technical information that will assist in the State’s evaluation.

3.9. ENVIRONMENTAL INFORMATION: Bidders are requested to complete the Environmental Information

Form which is included in the Certificate of Compliance for this solicitation identifying the following for each

product being quoted:

a. Percent (%) of recycled content and post-consumer content; and

b. Mercury content certification.

3.10. SAMPLES:

3.10.1.Bidder Supplied Samples: The Commissioner reserves the right to request from the

Bidder/Contractor a representative sample(s) of the Product offered at any time prior to or after

award of a contract. Unless otherwise instructed, samples shall be furnished within the time

specified in the request. Untimely submission of a sample may constitute grounds for rejection of

Bid or cancellation of the Contract. Samples must be submitted free of charge and be accompanied

by the Bidder’s name and address, any descriptive literature relating to the Product and a statement

Revised April 19, 2024

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This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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