SUU Band Uniforms (12/22/23)
| Agency: | Southern Utah University |
|---|---|
| State: | Utah |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD14416628773291136 |
| Posted Date: | Dec 22, 2023 |
| Due Date: | Jan 9, 2024 |
| Source: | Members Only |
Attachment Preview
Purchasing Office
December 22, 2023
Invitation to Bid
ITB SBU23-1222
SUU Band Uniform
Southern Utah University is requesting bids from qualified sources to provide, 200 Uniforms for
the SUU Band, based on the information provided in this document. Bids will be received via
email (tannergale@suu.edu) OR in the Southern Utah University Purchasing Office, attn. Tanner
Gale, 351 West University Blvd., Cedar City, Utah, 84720, no later than 2:00PM (MT) Tuesday,
January 9, 2024. At this time, a list of the names of the firms submitting bids will be available.
No other public disclosure will be made until after award of the contract.
Southern Utah University is located in Cedar City, Utah. We are a state institution, committed to
undergraduate, professional graduate, and applied technology programs of excellent quality. The
University enrolls over 13,000 students and employs more than 1000 faculty and staff. Founded
in 1897, SUU is located on a main campus of 130 acres in Cedar City, Utah, about 2 ½ hours
north of Las Vegas on Interstate 15, in the geographic area of Utah’s National Parks.
Please note bids must be received, either mailed, emailed, or hand delivered, in the Southern
Utah University Purchasing Office, attention Tanner Gale, by the bid deadline listed below.
Bids received late will not be considered. Questions concerning this bid can be directed to
Tanner Gale, Purchasing Office.
Tel: (435) 586-7713 – Email: tannergale@suu.edu
Bid Deadline: 2:00PM (MT), Tuesday, January 9, 2024
All questions & bids must be submitted in writing to:
Southern Utah University
Purchasing Office Attn: Tanner Gale
351 West University Blvd.
Cedar City, Utah 84720
Email: tannergale@suu.edu
Please Note: Email preferred
General Information
1. All bid information is to be held in strict confidence. SUU reserves the right to accept or reject
any or all bids or waive any informalities or technicalities in any bid in the interest of the
University.
2. Awarded contracts are subject to our terms and conditions, which can be found at
https://www.suu.edu/ad/purchasing/forms.html
3. Bids will include all charges (freight, etc.) – Any additional charges, fees, and costs not
included in your bid will not be accepted.
4. Any Addenda issued during the time of bidding shall become part of the contract documents
made available to all bidders for the preparation of the bid.
5. The procurement laws of the State of Utah and the University’s Purchasing Policy govern this
request. Policies and rules are available upon request.
6. Whereas Contractors/Vendors may have provided budgetary proposals to the University
regarding this project, this Invitation to bid supersedes all other requests. Bidders must respond
to this request and any proposals, bids, or quotes provided prior to this request cannot be
considered.
7. Award shall be made to the responsive and responsible contractor whose submittal is determined
to be the most advantageous to the University taking into consideration the evaluation criteria set
forth in this solicitation.
Pricing, although a consideration, shall not be the sole determining factor.
Evaluation Criteria – Invitation to Bid shall be evaluated based on the following criteria:
Experience, Performance ratings, Inspection, Testing, Quality, Workmanship, Time and manner
of delivery, References, Financial stability, Cost, Suitability for a particular purpose, the
contractor’s work site safety program, including any requirement that the contractor imposes on
subcontractors for a work site safety program.
8. Debarment Clause: Contractor/vendor certifies that neither it nor its principals are presently
debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction (contract), by any governmental department or agency. If
Contractor/vendor cannot certify this statement, attach a written explanation for review by the
University. Contractor/vendor must notify the Director of Purchasing within 30 days if debarred
by any governmental entity during the Contract period.
9. In accordance with Utah Statute 63G-27-101, effective May 5, 2021, vendors contracting with the
State to provide a good or service, including supplies, information technology, or construction
services must certify they are not currently engaged in a boycott of the State of Israel and agrees
not to engage in a boycott of the State of Israel for the duration of the contract (if awarded).
Size
Small - 25
Medium - 25
Large - 50
X-Large - 50
2X-Large - 25
3X-Large – 25
Total of 200 Uniforms
Specifications - Scope of Work
COAT SPECIFICATIONS
1. PATTERNS
a. Patterns are to be marked, graded, and cut using a computerized system to ensure accuracy.
b. Patterns are to cover a full range of sizes, including male, female, short, regular, long, and extra-long from size 26
to 60.
2. INNERLINING
a. The inner lining shall consist of heavy grade fusing similar to what is found in men's suits in fashion formal wear.
The second layer shall consist of a layer of Milliken indestructible fabric.
3. SHOULDER PADS
a. Shoulder Pads are to consist of heavy density, 100% PREMIUM grade preshrunk "Harsh" quality combed Indian
cotton ("Harsh" quality being resilient, bouncy).
b. It is a large semi-oval shape, approximately 10" x 7" on extended shoulder patterns. Dimensions for regular
shoulder patterns are to be approximately 4 1/2" x 7 1/2".
c. The entire pad is covered on top with spray-bonded polyester and on bottom with non-woven rayon, then quilt
stitched throughout to prevent wadding.
d. Shoulder Pads consisting of multiple layers of needle-punched preformed polyester are not acceptable.
e. Stay cloth is not acceptable for the shoulder pad, due to stiffness.
5. LINING
a. Coat linings are to be cut from a separate set of patterns designed specifically to fit the particular style of coat.
Linings are not to be cut from coat patterns and then cut down.
b. Lining material is to be the highest quality Breathe Free Poly Twill. It contains moisture absorbing properties with
immediate dry component. It will be non-toxic, perspiration resistant, color fast, and non-shrinkable. It is to be fully
dry-cleanable.
c. Its composition is to be 124 warp x 72 fill and it is to meet government specifications.
d. There is a pleat down the center back in the shoulder area to allow fullness and access to buttons where
applicable.
6. TAPING
a. Seams which are subject to usual stress, are to be taped with a preshrunk cross-wound cotton tailoring tape.
b. Areas to be taped are down the inside coat front, extending around bottom sides and back, and around the
armhole. There must be a 3-4" area at the upper back shoulder area of each sleeve seam, where the cloth tape is
omitted. This allows proper "Stretch" across the shoulders during arm lift maneuvers.
7. SLEEVES
a. The sleeve is to be "felled" into the top of the armhole, using a special felling stitch which allows fullness,
evenness, flexibility and strength.
b. The bottom half of the armhole is machine lock-stitched to give the greatest strength in this high stress area.
c. Sleeves are to be cut utilizing a 60/40 pattern per fine tailoring or 50/50 split sleeve upon request. They will be
pitched forward 3-4 degrees in the armhole to allow for the arm-lift associated with playing a musical instrument.
d. The cuff, or hem, is to have a generous 2 1/2" turn-under consisting of fabric and lining secured and constructed to
allow easy altering of sleeve length. This is done utilizing an "easy alter" chain stitch.
e. On request, an adjustable hem feature is available. The ridged/grooved polyester snap-tape shall extend from the
bottom of the hem 7” with a total of 5 male snaps and 5 female snaps (10 total snaps) and will be centered on both
seams. This allows a ½” of adjustability with each snap for a total adjustment capability of 4 ½”. The snap tape will be
back-tacked on each end with a 3/8 – 1/2” tack.
8. SHOULDER LOOPS
a. Shoulder loops are to be die-cut to ensure uniformity and are cut in two pieces.
b. Shoulder loops are to be reinforced on each layer with heavy Pellon.
c. They are sewn together on the inside, turned, and top-stitched all around the edge for body and durability.
9. TRIM
a. All trim is to be sewn before lining is joined to the coat. Trim sewn through the lining is unacceptable.
b. Any trim using 1/4" unfilled tubular braid is to be applied with a FB or FBN corn straight 2 needle machine, then it is
applied in cloverleafs, turned edges or other circular designs. The benefits of such application provide that the trim
(A) lays flat to the fabric surface, and that (B) the stitching is equidistant from each edge along the entire border of the
trim. Using a single needle stitch sewn twice is not acceptable. Trim applied with only one single needle stitch in the
center is not acceptable.
10. HARD COLLAR
a. The inner core foundation of the standing collar is .014 Mylar.
b. There is a laminated layer of non-woven Pellon P15 on the inboard side of the entire foundation.
c. A stainless steel riveted hook and eye is to be the front closure. The hook and eye are riveted through the Mylar,
Pellon and two layers of collar lining material. It is to be placed at the optimum angle to insure proper tension and
comfort.
d. A "sewn" hook and eye is not acceptable.
e. The collar lining consists of two layers of Burlington Mills Cramerton fabric, which is 65% polyester and 35%
combed cotton, pre-shrunk and non-wicking.
f. Seven male gripper snaps are placed through both layers of the collar lining material. The snaps are supported on
the inside by the laminated non-woven Pellon which also serves as a protective layer between the Mylar and the
snaps. Female gripper snaps applied to the collar lining are unacceptable.
g. The outboard side of the standing collar is to be covered with a whipcord fabric, as specified by the design
specifications.
h. The whipcord fabric is doubled over the top of mylar base, along with the two layers of collar lining, and stitched
along the top edge. This 4-layer construction results in a "beaded" edge and serves as a protection all along the top
edge of the liner.
i. A single layer of fusing tape or bridle-tape is not sufficient protection in this area and is not acceptable.
j. The bottom edge of the standing collar is to be sewn through and through, to attach the double layers of Cramerton
lining to the outer layer of whipcord. This row of stitching is immediately below the bottom edge of the Mylar
foundation.
k. Construction of the collar in this manner provides the most dimensionally stable garment, without the additional
rows of needle holes.
l. Braid trim, fabric welt, and embroidery are to be applied to the outer fabric of collar before assembly. This prevents
sewing the trim "through" the Mylar core with additional rows of needle holes.
11. COLLAR LINER
a. The fabric used in the construction of the washable snap-in, replaceable liners is two layers of VISA treated
polyester whipcord. The VISA treatment offers soil release properties in this washable part of the garment.
b. The liner is to be die-cut in a curve to allow it to lie properly against the neck of the wearer.
c. There are seven female gripper snaps evenly spaced and secured through both layers of liner fabric. These are to
match up with male gripper snaps on collar lining.
d. The top, bottom and rounded side edges of collar liner is to be bound with a finished binding of non-absorbent
Cramerton fabric.
e. There is to be a bartack at each end of the binding.
f. The liner is to be positioned to extend 1/8" above the whipcord collar fabric.
g. Each liner is to be sized to corresponding collar and numbered to match coat size.
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