RFP TB-207589 Large Format Printing, Offset Printing, and Fulfillment Services SOURCING #156878

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Agency:	Dallas Public Schools
State:	Texas
Level of Government:	State & Local
Category:	70 - General Purpose Information Technology Equipment (including software).
Opps ID:	NBD14493388899994390
Posted Date:	Apr 8, 2024
Due Date:	May 9, 2024
Solicitation No:	RFP TB-207589
Source:	Members Only

RFP TB-207589 Large Format Printing, Offset Printing, and Fulfillment Services **SOURCING #156878**

Closing Date: 5/9/2024

Closing Time: 2:00 P.M.

Bid Package: RFP TB-207589 Large Format Printing, Offset Printing, and Fulfillment Services **SOURCING #156878**

Additional Files:

Addendum #1:

Addendum #2:

Addendum #3:

Addendum #4:

Item File #1:

Item File #2:

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PURCHASING DEPARTMENT

9400 North Central Expressway, Suite 1510, Dallas, TX 75231

(972)925-4100

Request For Proposal 156878

TB-207589 Large Format Printing, Offset Printing and

Fulfillment Services

Dallas ISD rev 1.0

Page 1 of 30

Request For Proposal 156878 TB-207589 Large Format Printing, Offset Printing and Fulfillment Services

Buyer BRAZIEL, TERRY

Email TEBRAZIEL@dallasisd.org

1 Header Information

1.1 General Information

First Advertisement Date/Issue Date

Second Advertisement Date

Pre-Proposal Meeting

Questions Deadline

Questions Response from the District

Solicitation Due

Anticipated Evaluation & Sel

Anticipated Approval/Award

07-APR-2024 08:00:00

14-APR-2024 08:00:00

22-APR-2024 14:00:00

24-APR-2024 15:00:00

26-APR-2024 15:00:00

09-MAY-2024 14:00:00

16-MAY-2024 10:00:00

27-JUN-2024 18:00:00

Pre-Proposal

A pre-proposal meeting will be held at 2:00 PM CST via TEAMS video conference on Monday,

April 22, 2024. Please submit (in writing) any questions regarding this RFP. Only written

questions will be considered. It is highly encouraged that all potential proposers participate and

attend the pre-proposal.

Join TEAMS Meeting: https://www.microsoft.com/en-us/microsoft-teams/join-a-meeting

Meeting ID: 214 083 299 065

Passcode: o4EsPR

1.2 Terms

Initial Term: 3

Renewal 1: 1

Renewal 2: 1

Any contract that results from this solicitation and upon Mutual Agreement of the awarded vendor and the

District, may be extended not to exceed a total of 5 years(s). If either party intends not to renew the Contract,

that party must give written notice to the other party no fewer than ninety (90) days prior to the expiration of the

then current term of the Contract. If the District fails to timely exercise any of the options to renew, all remaining

options to renew shall expire and terminate

1.3 Requirements

LENGTH OF CONTRACT

The term of this proposal shall be for a three (3) year agreement with two (2) successive one (1) year

extensions based on the long-range needs of the District and mutual consent of both parties not to exceed

five (5) years total.

SCOPE AND SPECIFICATIONS OF THE

PROPOSAL

The Dallas Independent School District (Dallas ISD or District) is soliciting offers for the goods and/or

services specified in this document.

1. Questions concerning this solicitation document should be addressed, in writing, to the Buyer's Email.

2. Questions must be submitted by the deadline to allow sufficient time for responses prior to receipt/opening

date/time.

3. Responses to questions other than administrative questions will be provided to all potential offerors by

means of an addendum to the solicitation.

All vendors are encouraged to participate even if vendors are the sole source providers.

This proposal is being issued in accordance with Title 2 of the Code of Federal Regulations (2CFR) Part 200

and ESSER (Elementary and Secondary Emergency Relief) requirements to procure vendors who provide

Dallas ISD rev 2.0

Page 2 of 30

Request For Proposal 156878 TB-207589 Large Format Printing, Offset Printing and Fulfillment Services

SCOPE AND SPECIFICATIONS OF THE

PROPOSAL

goods purchased by Dallas ISD using federal dollars. This proposal may be used with local, state, federal,

and grant-funded programs.

PURPOSE OF REQUEST FOR PROPOSAL (RFP)

This Request for Proposal (RFP) will be for Large Format Printing, Offset Printing and Fulfillment Services.

PROPOSAL SPECIFICATIONS

The District seeks vendors who can provide the following printing and services, including, but not limited to:

• Print Banners (vinyl and paper)

• Print Posters

• Print Yard Signs

• Print Room Signs

• Print Various Types of Signage

• Print Brochures, Booklets, Programs and Envelopes

• Print Flyers, Business Cards, Notepads, etc.

• Print Labels and Decals

• Provide Numbering

• Provide fulfillment services such as Collating, Die-Cut, Glue and Fold, Scoring and

Perforating, Shrink Wrapping and Packaging

• Ability to deliver produced products to one location

Respondents are required to provide their product catalog that contains pricing, if available, in the pricing

section of this solicitation. This can be done by either attaching the catalog to the RFP response or providing

a web link to the catalog in the Online Catalog Price section or the pricing section under the catalog group.

PROPOSAL SPECIFIC REQUIREMENTS

Please indicate which services your company provides from the list above.

-----------------------------------------------------------------------------------------------------------------------------------------------

Type

……………………………………………………………………………………………………………………………..

Provide your answer below

INSTRUCTION AND REQUIREMENTS FOR

OFFER SUBMITTAL

The Offeror shall furnish to the District all information and data requested by the District to determine the

Offeror's qualifications and responsibilities. The requested information must be provided using the PDF

version of the solicitation where indicated--do not reference other parts of the Offer or other documents. All

answers must be complete and stand-alone. Failure to follow directions using the PDF version of the

solicitation may result in the Offer being disqualified or deemed nonresponsive. The Offerors shall familiarize

themselves with the relevant conditions in the material and labor markets prior to the submission of an offer.

By submitting an offer, Offeror represents that it has familiarized itself with existing and future market

conditions and agrees to perform in full accordance with the Offer. The Offeror must comply with any

insurance, bid bond, or liability requirements of the District as noted elsewhere in this solicitation document.

Dallas ISD rev 2.0

Page 3 of 30

Request For Proposal 156878 TB-207589 Large Format Printing, Offset Printing and Fulfillment Services

INSTRUCTION AND REQUIREMENTS FOR

OFFER SUBMITTAL

The Offeror must include pertinent literature/documentation for the proposed products/goods or services. If

Offeror requires a credit application or similar documentation to conduct business with Dallas ISD after

awarding of any Contract, those documents must be submitted at the time of Offer submission.

Dallas ISD prefers responses to be submitted online via our electronic system. Please register with the

iSupplier portal https:https://www.dallasisd.org/domain/143 This process takes up to a week, Dallas ISD

asks the vendor to please register as early as possible to allow time for electronic responses. Submissions

may be submitted manually. Manual submissions must be delivered to the Procurement Services

Department, in a sealed envelope by the date and time stated. No fax or email submissions will be

accepted. Only one format is needed. The manual submission shall consist of one (1) original hard copy.

The Offeror may submit a manual response by paper via mail/FedEx/UPS etc. before the cutoff date and

time at the following address:

Dallas ISD

Procurement Services

9400 N Central Expwy, Ste 1510

Attn: Staff Member and BID NUMBER

Dallas, Tx 75231

Does the vendor agree and understand?

-----------------------------------------------------------------------------------------------------------------------------------------------

Type

……………………………………………………………………………………………………………………………..

Circle one from the response values below:

Yes

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