Audio/Video Production | Spring 2024 Commencement Ceremonies
| Agency: | University of Kansas |
|---|---|
| State: | Kansas |
| Level of Government: | State & Local |
| Category: |
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| Opps ID: | NBD14522466568977143 |
| Posted Date: | Mar 7, 2024 |
| Due Date: | Mar 21, 2024 |
| Solicitation No: | 2591736 |
| Source: | Members Only |
Bid Information
|
Contact Information
|
Attachment Preview
2591736
Audio/Video Production | Spring 2024 Commencement
Ceremonies
Issue Date: 3/7/2024
Questions Deadline: 3/12/2024 12:00 PM (CT)
Response Deadline: 3/21/2024 02:00 PM (CT)
KU Procurement
Contact Information
Address: Procurement
Strong Hall
1450 Jayhawk Blvd.
Strong Hall
Lawrence, KS 66045
Phone: (785) 864- x5972
Email: cswoyer@ku.edu
Page 1 of 10 pages
Deadline: 3/21/2024 02:00 PM (CT)
2591736
Event Information
Number:
2591736
Title:
Audio/Video Production | Spring 2024 Commencement Ceremonies
Type:
Request for Proposal
Issue Date:
3/7/2024
Question Deadline: 3/12/2024 12:00 PM (CT)
Response Deadline: 3/21/2024 02:00 PM (CT)
Notes:
Greetings!
Please start your review of the Audio/Video Production | Spring 2024 Commencement
Ceremonies by reading the RFP Document located in the Attachments tab. The
RFP Document explains all of the key information about our evaluation including Scope of
Work, RFP timeline, evaluation criteria, instructions, and more.
After you review the RFP Document, prepare your submission by working through each tab
from left-to-right here in ION WAVE. Most responses to this RFP will be addressed in the
Attributes tab. However, your total bid amount will be submitted in the Line Items tab, key
milestones can be found in the Activities tab and any requested documentation should be
uploaded in the Response Attachments tab.
Please Note: All required (i.e. red-starred) fields must be completed to successfully submit
bid.
Questions about the commodity, requirements, or the evaluation process itself
should be directed to the assigned Procurement Officer identified in the Bid Contac
Info area in this tab.
However, should you run into any technical (system) challenges or have problems registering
as a supplier in ION WAVE during normal business hours, you can contact Rob Kottenbrock
at rob.kottenbrock@ku.edu. After hours, you can contact ION WAVE at 866.277.2645 Ext. 4
or support.ionwave@eunasolutions.com with your technical questions. Please note: Neithe
Rob, nor ION WAVE can address questions about the nature of the services, KU's
requirements, or the RFP process.
Thank you for your interest in participating in this evaluation and good luck!
#rockchalkjayhawk #goku
Bid Activities
Question Deadline Date
3/12/2024 12:00:00 PM
Question Deadline has been scheduled for Tuesday March 12, 2024 at 12:00 PM CT. All questions received will be answer
on the RFP Pre-proposal Conference.
Pre-proposal Conference
3/13/2024 10:00:00 AM
The Pre-proposal Conference is scheduled for Wednesday March 13, 2024 at 10:00 AM CT. We encourage participating
Bidders to attend. Details are in the RFP Document.
RFP Close Date & Time
3/21/2024 2:00:00 PM
At the time of closing, only the names of those who submitted proposals shall be made public information. No price informat
will be released.
Page 2 of 10 pages
Deadline: 3/21/2024 02:00 PM (CT)
2591736
Bid Attachments
Pricing by Line Item.xlsx
Downloa
Please use this form to calculate your bid. Be sure to capture all costs. Add lines as necessary, being mindful to include ad
lines in the calculation. Use the total to populate the online bid in Ion Wave and attach this completed Excel workbook as
indicated in the RFP.
KU_Audio_Video_Production_Spring_2024_Commencements_RFP_Document_FINAL.docx Downloa
RFP Document - Please start by reading this document.
Requested Attachments
Equipment List
(Attachment required)
Staffing Plan
(Attachment required)
Pricing by Line Item
(Attachment required)
State of Kansas Tax Clearance Certificate
Upload State of Kansas Tax Clearance Certificate here.
W-9
(Attachment required)
Please attach a copy of your W-9 dated within the last 12 months.
Other attachments
Please include any other attachments to your proposal here.
Other Attachments
Please include any other attachments to your proposal here.
Other Attachments
Please include any other attachments to your proposal here.
Bid Attributes
1 Company Profile
Where is your company headquartered?
(Required: Maximum 100 characters allowed)
2 Company Profile
Select the option that best describes your firm's service footprint.
International National
(Required: Check only one)
Regional
Local
3 Company Profile
How many years has your company been in business?
(Required: Numbers only)
Page 3 of 10 pages
Deadline: 3/21/2024 02:00 PM (CT)
2591736
4 General Experience & Expertise
How would you describe the types of clients you normally work with?
(Required: Maximum 1000 characters allowed)
5 General Experience & Expertise
Please describe your company's business relationship with KU (to the best of your knowledge) by selecting the best choic
below:
My company has never done business with KU. My company has done business with KU in the past.
My company is currently doing business with KU.
(Required: Check only one)
KU is a present client as well as past client.
6 General Experience & Expertise
Do you have experience providing audio/video equipment and production services for outdoor commencement ceremonie
or other comparable large-scale events?
Yes No
(Required: Check only one)
7 General Experience & Expertise
If you answered the previous question in the affirmative, please describe 3 comparable outdoor events in which your
company provided audio/video equipment and production services over the past 3 years.
(Optional: Maximum 4000 characters allowed)
8 References
List up to 3 of your current or former clients as references. For each, include:
Names of each client
Each client's point of contact ("POC")
The POC's email address; and
Phone number.
Note: Please focus on clients with similar events to KU's May 2024 commencement ceremonies. Other university clients a
preferred, if applicable.
(Required: Maximum 500 characters allowed)
Page 4 of 10 pages
Deadline: 3/21/2024 02:00 PM (CT)
2591736
9 Competitive Advantages
What sets you apart from you competitors? Please focus on differentiators and be concise. There may be an opportunity
elaborate later.
(Required: Maximum 1000 characters allowed)
1 Client Satisfaction
0 How many years have you had your longest-serving client, if known?
(Optional: Numbers only)
1 Client Satisfaction
1 Do you evaluate client satisfaction?
Yes No
(Required: Check only one)
1 Client Satisfaction
2 If you answered the previous question in the affirmative, how do you evaluate customer satisfaction?
(Optional: Maximum 1000 characters allowed)
1 Scope of Work
3 Can you perform all aspects of the Scope of Work in the RFP Document (in the Attachments tab)?
Yes No
(Required: Check only one)
1 Scope of Work
4 If you answered the previous question in the negative, what aspect(s) of the Scope of Work is your company unable to
perform? Please list.
(Optional: Maximum 1000 characters allowed)
1 Scope of Work
5 Where are the gaps in our Scope of Work, if any? In other words, what do you think we should be considering that we left
out? Please explain.
(Optional: Maximum 1000 characters allowed)
1 Scope of Work
6 Will you self-perform all aspects of the Scope of Work or do you need to subcontract certain aspects?
Self-perform entire SOW
(Required: Check only one)
Subcontract certain aspects of SOW
Subcontract all aspects of SOW
Page 5 of 10 pages
Deadline: 3/21/2024 02:00 PM (CT)
2591736
This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation.
For more information, please visit the Publication URL Web page.
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