Notice of Inspection Inserts

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Agency:	U.S. Government Publishing Office
State:	Federal
Level of Government:	State & Local
Category:	H - Quality Control, Testing, and Inspection Services
Opps ID:	NBD14567728337522732
Posted Date:	Jan 19, 2024
Due Date:	Jan 31, 2024
Source:	Members Only

Program/Jacket Number: 610-S
Title: Notice of Inspection Inserts
Bid Opening Date: January 31, 2024
Contract Type: Term Contract
Scope: These specifications cover the production of bilingual English/Spanish inserts requiring such operations as electronic prepress, printing in four-color process, binding, packing, and distribution.
Quantity: See specifications
GPO Team: Washington, DC
Files: 0610s

Attachment Preview

Program 610-S

Specifications by CDC

Reviewed by MRN

Page 1 of 13

U.S. GOVERNMENT PUBLISHING OFFICE

Washington, DC

GENERAL TERMS, CONDITIONS, AND SPECIFICATIONS

For the Procurement of

Notice of Inspection Inserts

as requisitioned from the U.S. Government Publishing Office (GPO) by the

Department of Homeland Security/

Transportation Security Administration

Single Award

TERM OF CONTRACT: The term of this contract is for the period beginning March 1, 2024, and ending February

28, 2025, plus up to two (2) optional 12-month extension periods that may be added by the "OPTION TO EXTEND

THE TERM OF THE CONTRACT" clause in SECTION 1 of this contract.

BID OPENING: Bids shall be opened at 11:00 a.m., prevailing Washington, DC Time, on January 31, 2024, at the

Government Publishing Office, Washington, DC.

BID SUBMISSION: Bidders must email bids to bidsapsdc@gpo.gov for this solicitation. No other method of bid

submission will be accepted at this time. The program number and bid opening date must be specified in the subject

line of the emailed bid submission. Bids received after the bid opening time on the bid opening date specified above

will not be considered for award. This will not be a public bid opening.

Bids received after 11:00 a.m. on the bid opening date specified above will not be considered for award.

PRODUCTION AREA: It is assumed that all production facilities used in the manufacture of the product(s)

ordered under this contract will be located within a 75-mile radius of Pueblo, CO.

Any bidder intending to use production facilities outside this area should furnish information, with the bid, which

will on its face demonstrate the ability to meet the schedule requirements. The determination by the Government of

the acceptability of this information in no way relieves the successful bidder of the responsibility for compliance

with these schedule requirements.

BIDDERS, PLEASE NOTE: These specifications have been extensively revised; therefore, all bidders are

cautioned to familiarize themselves with all provisions of these specifications before bidding.

Abstracts of contract prices are available at https://www.gpo.gov/how-to-work-with-us/vendors/contract-pricing.

For information of a technical nature, contact Cecilia Dominguez Castro on (202) 512-0418 or at

cdominguezcastro@gpo.gov.

Notice of Inspection Inserts

610-S (02/25)

Page 2 of 13

SECTION 1. - GENERAL TERMS AND CONDITIONS

GPO CONTRACT TERMS: Any contract which results from this Invitation for Bid will be subject to the

applicable provisions, clauses, and supplemental specifications of GPO Contract Terms (GPO Publication 310.2,

effective December 1, 1987 (Rev. 01-18)) and GPO Contract Terms, Quality Assurance through Attributes Program

for Printing and Binding (GPO Pub. 310.1, effective May 1979 (Rev. 09-19)).

GPO Contract Terms (GPO Publication 310.2) – https://www.gpo.gov/docs/default-source/forms-and-standards-

files-for-vendors/contractterms2018.p

GPO QATAP (GPO Publication 310.1) – https://www.gpo.gov/docs/default-source/forms-and-standards-files-for-

vendors/qatap-rev-09-19.pdf.

QUALITY ASSURANCE LEVELS AND STANDARDS: The following levels and standards shall apply to these

specifications:

Product Quality Levels:

(a) Printing (page related) Attributes - Level III.

(b) Finishing (item related) Attributes - Level III.

Inspection Levels (from ANSI/ASQC Z1.4):

(a) Non-destructive Tests - General Inspection Level I.

(b) Destructive Tests - Special Inspection Level S - 2.

Specified Standards: The specified standards for the attributes requiring them shall be:

Attribute

P-7. Type Quality and Uniformity

Specified Standard

O.K. Proofs/Average Type Dimension/

Electronic Media

P-10. Process Color Match

O.K. Proofs/Electronic Media

OPTION TO EXTEND THE TERM OF THE CONTRACT: The Government has the option to extend the term

of this contract for a period of 12 months by written notice to the contractor not later than 30 days before the contract

expires. If the Government exercises this option, the extended contract shall be considered to include this clause,

except, the total duration of the contract may not exceed three (3) years as a result of, and including, any extension

added under this clause. Further extension may be negotiated under the “EXTENSION OF CONTRACT TERM”

clause. See also “ECONOMIC PRICE ADJUSTMENT” for authorized pricing adjustments(s).

EXTENSION OF CONTRACT TERM: At the request of the Government, the term of any contract resulting

from this solicitation may be extended for such period of time as may be mutually agreeable to the GPO and the

contractor.

ECONOMIC PRICE ADJUSTMENT: The pricing under this contract shall be adjusted in accordance with this

clause, provided that in no event will any pricing adjustment be made that would exceed the maximum permissible

under any law in effect at the time of the adjustment. There will be no adjustment for orders placed during the first

period specified below. Pricing will thereafter be eligible for adjustment during the second and any succeeding

performance period(s). For each performance period after the first, a percentage figure will be calculated as

described below and that figure will be the economic price adjustment for that entire next period. Pricing

adjustments under this clause are not applicable to reimbursable postage or transportation costs, or to paper, if paper

prices are subject to adjustment by a separate clause elsewhere in this contract.

Notice of Inspection Inserts

610-S (02/25)

Page 3 of 13

For the purpose of this clause, performance under this contract will be divided into successive periods. The first

period will extend from March 1, 2024 to February 28, 2025, and the second and any succeeding period(s) will

extend for 12 months from the end of the last preceding period, except that the length of the final period may vary.

The first day of the second and any succeeding period(s) will be the effective date of the economic price adjustment

for that period.

Pricing adjustments in accordance with this clause will be based on changes in the seasonally adjusted “Consumer

Price Index For All Urban Consumers - Commodities Less Food” (Index) published monthly in the CPI Detailed

Report by the U.S. Department of Labor, Bureau of Labor Statistics.

The economic price adjustment will be the percentage difference between Index averages as specified in this

paragraph. An index called the variable index will be calculated by averaging the monthly Indexes from the 12-

month interval ending three (3) months prior to the beginning of the period being considered for adjustment. This

average is then compared to the average of the monthly Indexes for the 12-month interval ending November 30,

2023, called the base index. The percentage change (plus or minus) of the variable index from the base index will

be the economic price adjustment for the period being considered for adjustment.

The Government will notify the contractor by contract modification specifying the percentage increase or decrease

to be applied to invoices for orders placed during the period indicated. The contractor shall apply the percentage

increase or decrease against the total price of the invoice less reimbursable postage or transportation costs and

separately adjusted paper prices. Payment discounts shall be applied after the invoice price is adjusted.

PAPER PRICE ADJUSTMENT: Paper prices charged under this contract will be adjusted in accordance with

“Table 9 - Producer Price Indexes and Percent Changes for Commodity Groupings and Individual Items” in the

Producer Price Indexes report, published by the Bureau of Labor Statistics (BLS), as follows:

1. BLS code 0913-01 for Offset and Text paper will apply to all paper required under this contract.

2. The applicable index figures for the month of February 2024 will establish the base index.

3. There shall be no price adjustment for the first three months of the contract.

4. Price adjustments may be monthly thereafter, but only if the index varies by an amount (plus or minus)

exceeding 5% by comparing the base index to the index for that month, which is two months prior to the month

being considered for adjustment.

5. Beginning with order placement in the fourth month, index variances will be calculated in accordance with the

following formula:

X – base index x 100 = ____%

base index

where X = the index for that month which is two months prior to the month being considered for adjustment.

6. The contract adjustment amount, if any, will be the percentage calculated in 5 above less 5%.

7. Adjustments under this clause will be applied to the contractor’s bid price(s) for Item II., “PAPER” in the

“SCHEDULE OF PRICES” and will be effective on the first day of any month for which prices are to be

adjusted.

The Contracting Officer will give written notice to the contractor of any adjustments to be applied to invoices for

orders placed during months affected by this clause.

Notice of Inspection Inserts

610-S (02/25)

Page 4 of 13

In no event, however, will any price adjustment be made which would exceed the maximum permissible under any

law in effect at the time of the adjustment. The adjustment, if any, shall not be based upon the actual change in cost

to the contractor, but shall be computed as provided above.

The contractor warrants that the paper prices set forth in this contract do not include any allowance for any

contingency to cover anticipated increased costs of paper to the extent such increases are covered by this price

adjustment clause.

PREAWARD SURVEY: In order to determine the responsibility of the prime contractor or any subcontractor, the

Government reserves the right to conduct an on-site preaward survey at the contractor’s/subcontractor’s facility or

to require other evidence of technical, production, managerial, financial, and similar abilities to perform, prior to

the award of a contract. As part of the financial determination, the contractor in line for award may be required to

provide one or more of the following financial documents:

1) Most recent profit and loss statement

2) Most recent balance sheet

3) Statement of cash flows

4) Current official bank statement

5) Current lines of credit (with amounts available)

6) Letter of commitment from paper supplier(s)

7) Letter of commitment from any subcontractor

The documents will be reviewed to validate that adequate financial resources are available to perform the contract

requirements. Documents submitted will be kept confidential and used only for the determination of responsibility

by the Government. Failure to provide the requested information in the time specified by the Government may

result in the Contracting Officer not having adequate information to reach an affirmative determination of

responsibility.

ASSIGNMENT OF JACKETS, PURCHASE, AND PRINT ORDERS: A GPO jacket number will be assigned

and a purchase order issued to the contractor to cover the work performed. The purchase order will be supplemented

by an individual print order for each job placed with the contractor. The print order, when issued, will indicate the

quantity to be produced and any other information pertinent to the particular order.

ORDERING: Items to be furnished under the contract shall be ordered by the issuance of print orders by the

Government. Orders may be issued under the contract from March 1, 2024 through February 29, 2025 plus for such

additional period(s) as the contract is extended. All print orders issued hereunder are subject to the terms and

conditions of the contract. The contract shall control in the event of conflict with any print order. A print order shall

be “issued” upon notification by the Government for purposes of the contract when it is electronically transmitted

or otherwise physically furnished to the contractor in conformance with the schedule.

REQUIREMENTS: This is a requirements contract for the items and the period specified herein. Delivery of items

or performance of work shall be made only as authorized by orders issued under the clause entitled "ORDERING."

The quantities of items specified herein are estimates only, and are not purchased hereby. Except as may be

otherwise provided in this contract, if the Government's requirements for the items set forth herein do not result in

orders in the amounts or quantities described as "estimated," it shall not constitute the basis for an equitable price

adjustment under this contract.

Except as otherwise provided in this contract, the Government shall order from the contractor all the items set forth

which are required to be purchased by the Government activity identified on page 1.

The Government shall not be required to purchase from the contractor, requirements above the limit on total orders

under this contract if any.

Notice of Inspection Inserts

610-S (02/25)

Page 5 of 13

Orders issued during the effective period of this contract and not completed within that time shall be completed by

the contractor within the time specified in the order, and the rights and obligations of the contractor and the

Government respecting those orders shall be governed by the terms of this contract to the same extent as if

completed during the effective period of this contract.

If shipment/delivery of any quantity of an item covered by the contract is required because of urgency prior to the

earliest date that shipment/delivery may be specified under this contract, and if the contractor will not accept an

order providing for the accelerated delivery, the Government may procure this requirement from another source.

The Government may issue orders which provide for delivery to or performance at multiple destinations.

Subject to any limitations elsewhere in this contract, the contractor shall furnish to the Government all items set

forth herein which are called for by print orders issued under the "ORDERING" clause of this contract.

ADDITIONAL EMAILED BID SUBMISSION PROVISIONS: The Government will not be responsible for any

failure attributable to the transmission or receipt of the emailed bid including, but not limited to, the following:

1. Illegibility of bid.

2. Emails over 75 MB may not be received by GPO due to size limitations for receiving emails.

3. The bidder’s email provider may have different size limitations for sending email; however, bidders are

advised not to exceed GPO’s stated limit.

4. When the email bid is received by GPO, it will remain unopened until the specified bid opening time.

Government personnel will not validate receipt of the emailed bid before bid opening. GPO will use the

prevailing time (specified as the local time zone) and the exact time that the email is received by GPO's

email server as the official time stamp for bid receipt at the specified location.

PAYMENT: Submitting invoices for payment via the GPO fax gateway (if no samples are required) utilizing the

GPO barcode coversheet program application is the most efficient method of receiving payment. Instruction for

using this method can be found at the following web address:

http://winapps.access.gpo.gov/fms/vouchers/barcode/instructions.html.

Invoices may also be mailed to: U.S. Government Publishing Office, Office of Financial Management, Attn:

Comptroller, Stop: FMCE, Washington, DC 20401.

For more information about the billing process refer to the General Information of the Office of Finance web page

located at: https://www.gpo.gov/how-to-work-with-us/vendors/how-to-get-paid.

All contractor billing invoices must be itemized under the line items in the "SCHEDULE OF PRICES."

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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