RFQ Direct to Garment Printer
| Agency: | Providence Public Schools District |
|---|---|
| State: | Rhode Island |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD14572468706390814 |
| Posted Date: | Jan 23, 2024 |
| Due Date: | Feb 22, 2024 |
| Source: | Members Only |
Attachment Preview
ANGÉLICA INFANTE-GREEN
Commissioner
HARRISON PETERS
Superintendent
Providence Public School District
Purchasing Department
797 Westminster Street
Providence, RI 02903-4045
tel. 401.456.9264
fax 401. 456.9252
www.providenceschools.org
REQUEST FOR QUOTATIONS
ITEM DESCRIPTION: Direct to Garment Printer
DATE AND TIME TO BE OPENED: Thursday, February 22, 2024 at 1:00PM
PRE-BID CONFERENCE (IF APPLICABLE): None
SUBJECT MATTER EXPERT (NAME): William Iannotti
SUBJECT MATTER EXPERT (EMAIL): William.Iannotti@ppsd.org
QUESTION DEADLINE: Thursday, February 8, 2024 at 3:00PM
Instructions
1. Bidders must submit sealed proposals in an envelope clearly labeled with the Item Description
shown above on the outside of the envelope. The proposal envelope and any information relative
to the proposal must be addressed to:
Purchasing Department, Suite 206
Attn: Thomas Morgan
797 Westminster Street
Providence, RI 02903
2. Bidders must include at least one original, one copy, and a digital PDF copy on a CD or flash
drive.
3. Proposal responses must be in ink or typewritten.
4. Bidders are advised that all materials submitted to Providence Public Schools for consideration
in response to this Request for Proposals shall be considered to be public records as defined in
R.I. General Law Section 38-2 et seq, without exception, and may be released for public
inspection. All proposals submitted become the property of Providence Public Schools.
5. Bid proposals that are not present in the Providence Public Schools Purchasing Department at the
time of opening for whatever cause will be deemed to be late and will not be considered.
Postmarks shall not be considered proof of timely submission.
6. Questions regarding this request for proposals must be submitted to the Subject Matter Expert
via email by the question deadline listed above. Questions will be answered via addendum to be
posted publicly on the Providence Schools website. Bidders are responsible for checking the
An Equal Opportunity Employer. The Providence School Department does not discriminate on the basis of race, age, sex, religion, sexual orientation,
gender identity or expression, national origin, color, disability or veteran status.
website for all addenda distributed in response to questions and requests for additional
information.
An Equal Opportunity Employer. The Providence School Department does not discriminate on the basis of race, age, sex, religion, sexual orientation,
gender identity or expression, national origin, color, disability or veteran status.
Notice to Vendors
1. Providence Public Schools reserves the right to award the contract on the basis of the lowest
responsible evaluated bid proposal.
2. In determining the lowest responsive evaluated bid proposal, cash discounts based on preferable
payment terms will not be considered.
3. No proposal will be accepted if it is made in collusion with any other responder.
4. Providence Public Schools reserves the right to award to a single vendor, to split the award
between multiple vendors and to reject any and all proposals. Unless otherwise specified,
Providence Public Schools reserves the right to make the award by item or items or by total as
may be in its best interest.
5. As Providence Public Schools is exempt from the payment of Federal Excise Taxes and Rhode
Island Sales Tax, prices quoted are not to include these taxes.
6. In case of error in the extension of prices quoted, the unit price will govern. In the event there is
a discrepancy between the price written in words and written in figures, the prices written in
words shall govern.
7. Proposals must meet the attached specifications. Any exceptions or modifications must be noted
and fully explained. Bids may be submitted on an “equal in quality” basis. Providence Public
Schools reserves the right to decide equality and determine whether bids are responsive. Bidders
must indicate brand or make offered and submit detailed specifications if other than brand
requested.
8. A responder who is an out of-state corporation shall qualify or register to transact business in this
State, in accordance with R.I. General Law Section 7-1.2-1401 et seq. as amended)
9. The contractor will not be permitted to: assign or underlet the contract; or assign either legally or
equitably any monies or any claim thereto without the previous written consent of the Director of
Purchasing.
10. Delivery dates must be shown in the bid. If no delivery dates are specified, it will be assumed
that an immediate delivery from stock will be made.
11. Only one shipping charge will be applied in the event of partial deliveries for blanket or term
contracts.
An Equal Opportunity Employer. The Providence School Department does not discriminate on the basis of race, age, sex, religion, sexual orientation,
gender identity or expression, national origin, color, disability or veteran status.
12. No goods should be delivered and no work should be started without a Purchase Order from
Providence Public Schools.
13. Awards will be made within ninety (90) days of the proposal opening. All proposal prices will be
considered firm, unless qualified otherwise. Requests for price increases will not be honored.
14. Failure to deliver within the time quoted or failure to meet specifications may result in default in
accordance with the general specifications. It is agreed that deliveries and/or completion are
subject to strikes, lockouts, and Acts of God.
15. For contracts involving construction, alteration and/or repair work, the provisions of State Labor
Law concerning payment of prevailing wage rates apply (See R.I. General Law Section 37-13-1
et seq. as amended).
16. All proposals will be disclosed at the opening date and time listed above. After a reasonable
lapse of time, tabulation of proposals may be viewed on the Providence Public School’s website
(https://www.providenceschools.org/Page/215).
17. Prior to commencing performance under the contract, the successful bidder shall attest to
compliance with provisions of R.I. General Law Section 28-29-1, et seq. If exempt from
compliance, the successful bidder shall submit a sworn Affidavit by a corporate officer to that
effect, which shall accompany the signed contract.
18. Prior to commencing performance under the contract, the successful bidder shall, submit a
certificate of insurance, in a form and in an amount satisfactory to Providence Public Schools.
An Equal Opportunity Employer. The Providence School Department does not discriminate on the basis of race, age, sex, religion, sexual orientation,
gender identity or expression, national origin, color, disability or veteran status.
BID FORM 1: BIDDER INFORMATION
Agrees to Bid on: Direct to Garment Printer
DATE AND TIME TO BE OPENED: Thursday, February 22, 2024 at 1:00PM
Name of Bidder (Firm or Individual): __________________________________________________
Business Address: __________________________________________________________________
Contact Name: ____________________________________________________________________
Contact Email Address: _____________________________________________________________
Contact Phone Number: _____________________________________________________________
Delivery Date: _____________________________________________________________________
_________________________________________________
Signature of Representation
_________________________________________
Title
An Equal Opportunity Employer. The Providence School Department does not discriminate on the basis of race, age, sex, religion, sexual orientation,
gender identity or expression, national origin, color, disability or veteran status.
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