RFP 01102024ANW CNC Temperature Sensor Device

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Agency:	Memphis City Schools
State:	Tennessee
Level of Government:	State & Local
Category:	34 - Metalworking Machinery
Opps ID:	NBD14573293332779345
Posted Date:	Dec 4, 2023
Due Date:	Jan 10, 2024
Source:	Members Only

Bid Deadline Date/Time: January 10, 2024 @ 11:00 aM CST

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December 4, 2023

SHELBY COUNTY BOARD OF EDUCATION

PROCUREMENT SERVICES

3176 Jackson Avenue ⁯ Memphis, Tennessee 38112-4892 ⁯ Phone (901) 416-5550

(This proposal will not be accepted electronically or by facsimile. All proposals must be mailed or delivered to the above address.)

REQUEST FOR PROPOSAL

(NOT AN ORDER)

Please submit proposals on the item(s) listed below. The right is reserved to reject any or all Proposals. If substitutions are offered, give full particulars. The

Proposal must be submitted no later than January 10, 2024 @ 11:00 AM, CST

The Shelby County Board of Education reserves the right to accept or reject any or all proposals, or any part thereof, and to waive any minor informalities and/or technicalities that are

deemed to be in the best interest of the Shelby County Board of Education. Successful Vendors shall be paid only when delivery is complete. *For the appropriate purchases, all

material data safety data sheets (MSDA) must accompany all shipments covered under Tennessee Hazardous Chemical Right to Know Law- Tennessee Public Chapter #417- House

Bill #731.

REQUEST FOR PROPOSAL

CNC Temperature Sensor Device

Proposals MUST be received by Shelby County Schools (“MSCS” or “District”) by the due date and time set forth

above.

During the solicitation, process Vendors are not permitted to contact the Board and project Owner regarding the posted

solicitation. Failure to adhere to this requirement may subject the respondent to immediate disqualification.

Questions or requests for clarification of technical issues and terms pertaining to this RFP must be submitted in writing

via e-mail to williamsa38@scsk12.org, and received by SCBE no later than December 13, 2023 @ 11:00 AM/CST

ISSUED BY: A’Ishah Williams, Senior Buyer RFP # 01102024ANW

We propose to furnish the item(s) and/or services outlined in the proposal at prices quoted and guarantee safe delivery F.O.B. delivered and as specified.

Proposals are submitted with a declaration that no Shelby County Board of Education Member or employee has a financial or beneficial interest in this

transaction.

______________________________________________________________

NAME OF FIRM

_____________________________ _________________________________

PHONE

FAX#

__________________________________________________

ADDRESS

__________________________________________________

CITY

STATE

ZIP CODE

___________________________________________________

E-MAIL ADDRESS

____________________________________________________

AUTHORIZES REPRESENTATIVE NAME

___ CHECK HERE IF YOU ARE A MSCS REGISTERED MINORITY VENDOR

___ CHECK HERE IF YOUR COMPANY QUALIFIES AS A LOCAL VENDOR

PLEASE NOTE: Per the Local Vendor Preference Resolution adopted by the Shelby County Board of Education Commissioners

on January 29, 2013, local vendors must have physical address located within the limits of Shelby County. A Post Office Box is

not acceptable.

CHECK HERE IF YOU ATTACHED A COPY OF A VALID SHELBY COUNTY BUSINESS LICENSE.

“Shelby County Board of Education does not discriminate in its Programs or employment on the basis of race, color, religion, national origin, handicap/disability, sex or age.”

TABLE OF CONTENTS

PART I: SCOPE OF WORK………………………………………………………………………………………...3

1.0 BACKGROUND................................................................................................................................3

2.0 SCOPE OF SERVICES....................................................................................................................3

3.0 NON-EXCLUSIVE ............................................................................................................................3

4.0 NOTICE OF INTENT TO AWARD……………………………………………………….……………….3

PART II: GENERAL TERMS AND CONDITION…………………………………………………….……………4

1.0 STATEMENT OF CONFIDENTIALITY ............................................................................................4

2.0 TERM OF AGREEMENT .................................................................................................................4

3.0 PRE-PROPOSAL MEETING............................................................................................................4

4.0 QUESTIONS AND INQUIRIES ........................................................................................................4

5.0 POINT OF CONTACT TECHNICAL CONTACT ...........................................................................5

6.0 CONTRACT OFFICER/SCBE SUPERVISION ................................................................................5

7.0 CONTRACT TYPE ...........................................................................................................................5

8.0 PAYMENT TERMS ..........................................................................................................................5

9.0 RFP REVISIONS..............................................................................................................................5

10.0 SUBMISSION DEADLINE................................................................................................................6

11.0 PROPOSAL OPENING ....................................................................................................................6

12.0 DURATION OF OFFER ...................................................................................................................6

13.0 INSURANCE ....................................................................................................................................6

14.0 LIQUIDATED DAMAGES.................................................................................................................6

15.0 CRIMINAL BACKGROUND CHECK/PHOTO IDENTIFICATION BADGE ......................................6

16.0 COMPLIANCE WITH LAWS………………………………………………………………………………6

17.0 LEGAL COMPLIANCE.....................................................................................................................6

18.0 BONDING........................................................................................................................................6

19.0 TERMS AND CONDITIONS............................................................................................................7

20.0 MINORITY AND WOMEN-OWNED BUSINESS ENTERPRISES UTILIZATION ............................7

PART III: PROPOSAL FORMAT…………………………………………………………………………………...10

1.0 GENERAL FORMAT ......................................................................................................................10

2.0 PROPOSAL FORMAT ...................................................................................................................10

PART IV: EVALUATION AND SELECTION PROCEDURE………………………………………………….. 13

1.0 EVALUATION COMMITTEE ..........................................................................................................13

2.0 EVALUATION PROCESS ..............................................................................................................13

3.0 EVALUATION CRITERIA...............................................................................................................13

PART V: SCOPE OF SERVICES (DETAILS)……………………………………………………………...……14

PART VI: APPENDICES

APPENDIX A – TERMS AND CONDITIONS

APPENDIX B – ADDENDA ACKNOWLEDGEMENT

APPENDIX C – REFERENCES

APPENDIX D – DEBARMENT AFFIDAVIT

APPENDIX E – ANTI-BRIBERY AFFIDAVIT

APPENDIX F – CERTIFICATE OF INSURANCE COVERAGE

APPENDIX G – COMPENSATION/PRICING SCHEDULE

PART I: SCOPE OF WORK

1.0 BACKGROUND

Shelby County Board of Education (SCBE) is the legal name of the Memphis-Shelby County Schools

(MSCS) district. MSCS is Tennessee’s largest public school district and is among the 25 largest public-

school districts in the United States. MSCS serves approximately 110,500 students in 214 schools. We

employ more than 6,000 teachers and 7,900 support personnel to serve our unique student population

while offering programming and services to fit the needs of all our students.

Memphis Shelby County Schools has created a data-driven culture that serves as the backdrop for

strategic decision-making and informed solution-based decisions. The information gleaned from data,

research-based strategies, and performance outcomes provides our district with amazing opportunities to

offer high-quality educational options to every student.

The MSCS mission is to prepare all students for success in learning, leadership, and life through three

strategic initiatives. The initiatives are:

1. Strengthen Early Literacy (K-2) and Continuing Literacy (3-12)

2. Recruit, Retain, Immerse, and Entrench

3. Relevant, Rigorous, and Equitable Academics

2.0 SCOPE OF SERVICES

SCBE requests proposals for CNC Temperature Sensor Device. The specifications are

contained in the Request for Proposal. Responses submitted must meet or exceed all

requirements. Proposals that do not meet or exceed all requirements will be considered non-

responsive. All exceptions must be noted.

3.0 NON-EXCLUSIVE

The intent of this contract is to provide SCBE with an expedited means of procuring supplies

and/or services. This contract is for the convenience of SCBE and is considered to be a "Non-

Exclusive" use contract. SCBE does not guarantee any usage. SCBE will not be held to purchase

any particular Brand, in any groups, prices or discount ranges, but reserves the right to purchase

any item/items listed in the price schedule.

4.0 NOTICE OF INTENT TO AWARD

A Notice of Intent to Award is written notification that a vendor has been selected for a contract

award. This letter is not a guarantee of award. The Board of Education reserves the right to reject

or accept the recommendation submitted. If the Board accepts and approves the

recommendation, an executed agreement will be submitted to the successful supplier. If the

Board rejects the recommendation, MSCS shall rescind the Notice of Intent to Award.

PART II: GENERAL TERMS AND CONDITIONS

1.0 STATEMENT OF CONFIDENTIALITY

It is understood and agreed that all information pertinent to this solicitation may contain trade

secrets, which are confidential and proprietary. The selected vendor agrees not to disclose or

knowingly use any confidential or proprietary information of SCBE and/or third-party participant.

2.0 TERM OF AGREEMENT

The anticipated term of this contract is one (1) year term with the option to renew.

A. SCBE expects all vendors to provide year over year cost reductions recommendations.

B. Price decreases are acceptable at any time, need not be verifiable, and are required should

the vendor/producer/processor/manufacturer experience a decrease in costs associated

with the execution of the contract.

C. Price adjustments from the vendor/producer/processor/manufacturer for any/all items may

be considered at renewal, if applicable noted in the RFP document. The request is subject

to approval by the Contracting Officer. The request must be submitted in writing at least

ninety (90) days prior to the renewal term and shall be accompanied by supporting

documentation.

D. Should the awarded vendor, at any time during the life of the contract, sell materials of

similar quality to another customer, or advertise special discounts or sales, at a price below

those quoted within the contract, the lowest discounted prices shall be offered to Shelby

County Schools.

3.0 PRE-PROPOSAL MEETING (N/A)

4.0 QUESTIONS AND INQUIRIES

No interpretation of the meaning of the specifications or other documents will be made to any

Supplier orally. Questions shall be submitted in writing to the Point of Contact (see Part II, § 5.0).

To be given consideration, the questions must be received NO LATER THAN December 13,

2023 @ 11:00 a.m. CST. Questions that are deemed to be substantive in nature will be

responded to in the form of an addendum and posted on SCBE website

www.scsk12.org/procurement/bids and News Paper. Please do not submit questions in PDF

format.

RFP Schedule

RFP Post

December 4, 2023

Questions Due

December 13, 2023 @ 11:00 am CST

Q&A Post on Website

December 14, 2023, by close of business

RFP Due Date/Time

January 10, 2024 @ 11:00 am CST

5.0 POINT OF CONTACT

A’Ishah Williams, Senior Buyer

Central Nutrition Center

E-mail: williamsa38@scsk12.org

Gregg Gordon, Supply Chain Manager

Central Nutrition Center

E-mail: gordong1@scsk12.org

6.0 CONTRACT FACILITATOR /SCBE SUPERVISION

The Vendor’s performance will be under the technical direction of the Buyer/Requesting

Department/Project Manager who will be responsible for ensuring vendor’s compliance with the

requirements of this contract to include managing the daily activities of the contract, providing

technical guidance to the contract, and overall project scheduling and coordination. The vendor

shall be accountable to the end users on all matters relating to the scope of work.

7.0 CONTRACT TYPE

The contract resulting from this solicitation will be a price contract based on the scope of work.

8.0 PAYMENT TERMS

The Vendor shall submit an invoice detailing the services provided and the actual costs incurred.

Payment shall be in accordance with line item price on the Purchase Order and made within 30

days after the date on the invoice.

SCBE reserves the right to reduce or withhold contract payment in the event the Vendor does

not provide the Department with all required deliverables within the timeframe specified in the

contract or in the event that the Vendor otherwise materially breaches the terms and conditions

of the contract.

9.0 RFP REVISIONS

Should it become necessary to revise any part of this RFP, addenda will be posted on SCBE’s

Procurement Office website @ http://www.scsk12.org/procurement/bids. All addenda,

amendments or changes issued shall be deemed received by Vendor provided they are posted

to SCBE Procurement Office website. Failure of any Vendor to receive or acknowledge receipt

of such addenda or interpretation shall not relieve any Vendor from any obligations under this

RFP as amended by all addenda. All addenda so issued shall become part of the award.

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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