IFB 12192023VK - East High School Bathroom Renovations
| Agency: | Memphis City Schools |
|---|---|
| State: | Tennessee |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD14573373051405430 |
| Posted Date: | Dec 1, 2023 |
| Due Date: | Dec 19, 2023 |
| Source: | Members Only |
Attachment Preview
SHELBY COUNTY BOARD OF EDUCATION
December 1, 2023
PROCUREMENT SERVICES
160 South Hollywood Street, Room 126 Memphis, Tennessee 38112-4892 Phone (901) 416-5376
INVITATION FOR BID
(NOT AN ORDER)
Please submit Bids on the item(s) listed below. The right is reserved to reject any or all Bids. If substitutions are offered, give
full particulars. The Bid must be submitted no later than December 19, 2023 @ 11:00 AM CST.
The Shelby County Board of Education reserves the right to accept or reject any or all Bids, or any part thereof, and to waive any minor informalities and/or
technicalities that are deemed to be in the best interest of the Shelby County Board of Education. Successful BIDDER, CONTRACTOR, OR RESPONDENTs
shall be paid only when delivery is complete. *For the appropriate purchases, all material data safety data sheets (MSDA) must accompany all shipments
covered under Tennessee Hazardous Chemical Right to Know Law- Tennessee Public Chapter #417- House Bill #731.
East High School Bathroom Renovations
The Shelby County Board of Education (“SCBE”) is requesting bids for East High School
Bathroom Renovations.
Bids MUST be received by Memphis-Shelby County Schools (“MSCS” or “District”) by the due
date and time set forth above.
During the solicitation process bidders are not permitted to contact the Board and project Owner
regarding the posted solicitation. Failure to adhere to this requirement may subject the respondent
to immediate disqualification.
Questions or requests for clarification of technical issues and terms pertaining to this Bid must be
submitted in writing via e-mail to Vanessa Ketcher at ketchervm@scsk12.org or Mary Taylor
at taylorm15@scsk12.org , by December 11, 2023 @ 11:00 AM CST.
ISSUED BY: Vanessa Ketcher BID # 12192023VK
We propose to furnish the item(s) and/or services outlined in the Bid at prices quoted and guarantee safe delivery F.O.B. delivered and as specified.
Bids are submitted with a declaration that no Shelby County Board of Education Member or employee has a financial or beneficial interest in this
transaction.
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NAME OF FIRM
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PHONE #
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FAX #
_________________________________________
ADDRESS
____________________________________________________
CITY
STATE
ZIP CODE
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EMAIL ADDRESS
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AUTHORIZED REPRESENTATIVE NAME
____ CHECK HER IF YOU ARE A MINORITY VENDOR
“Shelby County Board of Education does not discriminate in its programs or employment on the basis of race, color, religion, national origin, handicap,
disability, sex or age.”
PART I: SCOPE OF WORK
1.0 INTRODUCTION
This Invitation for Bid (IFB) is soliciting bids for Renovations for East High School second and
third floor trapezoid restrooms on the west side of campus.
2.0 BACKGROUND
Shelby County Board of Education (SCBE) is the legal name of the Memphis-Shelby County Schools
(MSCS) district. MSCS is Tennessee’s largest public school district and is among the 25 largest public-
school districts in the United States. MSCS serves approximately 110,000 students in 207 schools. We
employ more than 6,200 teachers and 6,000 support personnel to serve our unique student population while
offering programming and services to fit the needs of all our students.
Memphis-Shelby County Schools has created a data-driven culture that serves as the backdrop for strategic
decision-making and informed solution-based decisions. The information gleaned from data, research-
based strategies, and performance outcomes provides our district with amazing opportunities to offer high-
quality educational options to every student.
The MSCS mission is to prepare all students for success in learning, leadership, and life through three
strategic initiatives. The initiatives are:
1. Strengthen Early Literacy (K-2) and Continuing Literacy (3-12)
2. Recruit, Retain, Immerse, and Entrench
3. Relevant, Rigorous, and Equitable Academics
3.0 SCOPE OF WORK
The SCBE requests bids for Renovations for East High School for second and third floor
trapezoid restrooms on the west side of campus. The specifications are contained in the Design
Project Manual. Responses submitted must meet or exceed all requirements. Bids that do not meet or
exceed all requirements will be considered non-responsive.
Scope of work includes, but not limited to,
1. Cap/relocate lines as needed for urinal placement; provide all sewer piping or fittings as needed
2. Install new block walls along urinal walls; install structurally reinforced chase walls for all sinks
3. Patch flooring and wall tile; paint all block/chase walls
4. Install new sinks/faucets/accessories along chase walls (mounting design to match on both sides)
5. Set all toilets and urinals
6. Mount flush valve sensors and carriers; install urinal screens
7. Provide all permits necessary
Totals: 16 toilets, 10 urinals, 24 sinks, 16 partition walls, 16 partition doors
Refer to Design Guidelines.
4.0 NON-EXCLUSIVE
The intent of this contract is to provide the SCBE with an expedited means of procuring supplies and/or
services at the lowest cost. This contract is for the convenience of the SCBE and is considered to be a
"Non-Exclusive" use contract. The SCBE does not guarantee any usage. The SCBE will not be held to
purchase any particular Brand, in any groups, prices or discount ranges, but reserves the right to purchase
any item/items listed in the price schedule submitted.
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5.0 NOTICE OF INTENT TO AWARD
A Notice of Intent to Award is written notification that a vendor has been selected for a contract award.
Notice of Intent to Award is sent for contracts requiring School Board approval. This letter is not a
guarantee of award. The Board of Education reserves the right to reject or accept the recommendation
submitted. If the Board accepts and approves the recommendation, an executed agreement will be
submitted to the successful vendor. If the Board rejects the recommendation, MSCS shall rescind the
Notice of Intent to Award.
6.0 MINORITY AND WOMEN-OWNED BUSINESS ENTERPRIZES UTILIZATION
SCBE has set a Minority or Woman-owned Business Enterprises goal of 18.8% for this project, the Bidder
shall take affirmative action to ensure that minority-owned and women-owned businesses, which have
been certified by the City of Memphis, Shelby County Government and/or Memphis-Shelby County Airport
Authority, are utilized when possible as sources of supplies, equipment, construction and services for
Memphis-Shelby County Schools. Please see Appendix I - MINORITY AND WOMEN-OWNED
BUSINESS ENTERPRISES UTILIZATION. All relative forms in Appendix I must be completed and
submitted with the bid. If the relative forms are not completed and submitted with the bid, the bid
will be an invalid bid. Please note that the non-expired certificate is to be submitted with the bid.
To access Memphis-Shelby County Schools list of certified MWBE vendors, please use the link below.
Go to the bottom page under MWBE Directory Listing and click the “Certified MWBE Listing”.
http://www.scsk12.org/mwbe/index
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PART II: GENERAL TERMS AND CONDITIONS
1.0 STATEMENT OF CONFIDENTIALITY
It is understood and agreed that all information pertinent to this solicitation may contain trade secrets, which
are confidential and proprietary. The selected vendor agrees not to disclose or knowingly use any confidential
or proprietary information of the SCBE and/or third-party participant.
Bid submissions are subject to the Tennessee Open Records Act (Tenn. Code Ann. §10-7-503 et seq). In
accordance with the Act, certain information is subject to public disclosure. Please be advised that should
you deem any portion of your bid as confidential or proprietary, it must be conspicuously indicated on those
portions so deemed. However, and in accordance with the Act, you are hereby notified that every portion
may still be subject to disclosure under the Act.
2.0 TERM OF AGREEMENT
The anticipated terms of this contract shall be up to (1) year. The work shall begin after issuance of the
“Notice to Proceed. Estimated start time is 1/02/2024. Substantial completion date is 03/30/2024 and a final
completion date of 04/30/2024.
3.0 PRE-BID MEETING
A mandatory pre-bid meeting is scheduled for this project and the responders are required to sign-in at the
School’s Main Office at the stated date/time and location listed below.
East High School, Check in at front office, 3206 Poplar Ave, Memphis, TN 38111, on December 7,
2023 @ 9:00 AM CST.
Any other site visits / walkthroughs must be coordinated between the Contractor and the School’s
Building Engineer.
4.0 QUESTIONS AND INQUIRIES
No interpretation of the meaning of the specifications or other documents will be made to any Supplier
orally. Questions shall be submitted in writing to the Point of Contact (see Part II, § 5.0). To be given
consideration, the questions must be received NO LATER THAN December 11, 2023, at 11:00AM
CST. Questions that are deemed to be substantive in nature will be responded to in the form of an
addendum and posted on SCBE by COB CST on December 13, 2023, website
http://www.MSCSk12.org/procurement/bids. Please do not submit questions in PDF format.
5.0 BID TIMELINE
Bid Posted
Pre-bid Date
Questions Due
Q&A Posted
Bid Submission
December 01, 2023
December 7, 2023, 9:00AM
December 11, 2023, 11:00 AM
December 13, 2023, COB
December 19, 2023, 11:00 AM
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6.0 POINT OF CONTACT
Vanessa Ketcher, Buyer
Procurement
ketchervm@scsk12.org
Mary Taylor, Manager
Procurement
taylorm15@scsk12.org
7.0 CONTRACT MONITOR/SCBE SUPERVISION
The Contractor’s performance will be under the direction of the Buyer/Requesting Department who will be
responsible for ensuring contractor’s compliance with the requirements of this contract to include managing
the daily activities of the contract, providing guidance to the contract, and coordination. The Contractor shall
be accountable to the end users on all matters relating to the scope of work.
8.0 CONTRACT TYPE
The contract resulting from this solicitation will be a firm fixed contract.
9.0 PAYMENT TERMS
The Contractor shall submit an invoice detailing the product or services provided and the actual costs
incurred. Payment shall be in accordance with line-item price on the purchase order and made within Net 30
days upon receipt of invoice.
The SCBE reserves the right to reduce or withhold contract payment in the event the Contractor does not
provide the Department with all required deliverables within the timeframe specified in the contract or in the
event that the Contractor otherwise materially breaches the terms and conditions of the contract.
10.0 INVITATION FOR BID (IFB) REVISIONS
Should it become necessary to revise any part of this IFB, addenda will be posted on SCBE
http://www.MSCSk12.org/procurement/bids. Failure of any offeror to receive or acknowledge receipt of such
addenda or interpretation shall not relieve any offeror from any obligations under this IFB as amended by all
addenda. All addenda so issued shall become part of the award.
11.0 SUBMISSION DEADLINE
In order to be eligible for consideration, bids must be received in the Procurement Office no later than
December 19, 2023, 11:00 AM CST on 160 South Hollywood Street, Room #126, Memphis, TN 38112.
Vendors mailing bids shall allow sufficient carrier delivery time to ensure timely receipt of their bid in the
Office of Purchasing & Supply Services prior to the deadline. Any bid received in the Purchasing Office
after the submission deadline, no matter what the reason, will be returned unopened. Bid responses delivered
to any other location shall not constitute delivery to the Procurement Services Office.
12.0 BID OPENING
The SCBE shall receive sealed bids until the bid due date indicated on the bid front cover sheet. At the time
of the public bid opening (as directed on the front cover sheet), the Buyer or designee shall open all bids
received and record the responses. A copy of the bid tabulations will be made available upon written request
via Open Records Request. The SCBE shall then review all responses and analyze the results of the bidding
process. A final recommendation(s) shall be prepared by the requesting department. Upon acceptance and
approval of the bid(s) by the Procurement Director, the Director may grant its approval subject to such
conditions as it may deem appropriate.
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