DISTRICT COURT ELECTRONIC MONITORING and ALCOHOL MONITORING PROGRAM

Back Print

Agency:	County of Clark
State:	Washington
Level of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Opps ID:	NBD14677350869411985
Posted Date:	Mar 28, 2024
Due Date:	Apr 10, 2024
Solicitation No:	RFP Number: 887
Source:	Members Only

RFP Number: 887

It is the responsibility of the proposer to monitor this site prior to proposal submission, in case additional information, which may be pertinent to the proposal is provided.

General Information:

Clark County District Court is requesting competitive proposals from qualified electronic monitoring and urinalysis service providers to support operations of the court’s pretrial release, probation, and therapeutic court programs.

Release Date: Wednesday, March 6, 2024
Closing Date: Wednesday, April 10, 2024

Pre-Bid Conference: N/A

Attachments:

Attachment Preview

REQUEST for PROPOSAL #887

PROFESSIONAL, TECHNICAL AND EXPERT SERVICES

Clark County Washington

RELEASE DATE: WEDNESDAY, MARCH 6, 2024

DUE DATE: WEDNESDAY, APRIL 10, 2024 by 1:30 pm

Request for Proposal for:

DISTRICT COURT ELECTRONIC MONITORING and ALCOHOL

MONITORING PROGRAM

SUBMIT:

One (1) Original

Five (5) Complete Copies

of the Proposal to:

Shipping Method of your Choice or Hand Delivery

Clark County

ATTN: Office of Purchasing

1300 Franklin Street, 6th Floor, Suite 650

Vancouver WA 98660

564-397-2323

United States Postal Service

Clark County

ATTN: Office of Purchasing

PO Box 5000

Vancouver WA 98666-5000

564-397-2323

Office Hours: 8:00 am – 3:00 pm, Monday – Friday, except Legal Holidays.

No electronic submissions.

**Proposals must be delivered to the Purchasing office – No Exceptions

**Proposals must be date and time stamped by Purchasing staff by 1:30 pm on due date.

**Proposal shall be sealed and clearly marked on the package cover with RFP #, Title & Company Name

Refer Questions to Project Manager:

Bryan Farrell

District Court Administrator

Bryan.Farrell@clark.wa.gov

564-397-4738

General Terms and Conditions

ADMINISTRATIVE REQUIREMENTS - Contractors shall comply with all management and

administrative requirements established by Washington Administrative Code (WAC), the

Revised Code of the State of Washington (RCW), and any subsequent amendments or

modifications, as applicable to providers licensed in the State of Washington.

ALL proposals submitted become the property of Clark County. It is understood and agreed

that the prospective Proposer claims no proprietary rights to the ideas and written materials

contained in or attached to the proposal submitted. Clark County has the right to reject or

accept proprietary information.

AUTHORSHIP - Applicants must identify any assistance provided by agencies or indivi-

duals outside the proposers own organization in preparing the proposal. No contingent

fees for such assistance will be allowed to be paid under any contract resulting from this

RFP.

independently, without consultation, communication, or agreement for the purpose of

restricting competition. This does not preclude or impede the formation of a consortium

of companies and/or agencies for purposes of engaging in jointly sponsored proposals.

INTERLOCAL AGREEMENT - Clark County has made this RFP subject to Washington

State statute RCW 39.34. Therefore, the proposer may, at the proposers option, extend

identical prices and services to other public agencies wishing to participate in this RFP.

Each public agency wishing to utilize this RFP will issue a purchase order (or contract)

binding only their agency. Each contract is between the proposer and the individual agency

with no liability to Clark County.

LIMITATION - This RFP does not commit Clark County to award a contract, to pay any

costs incurred in the preparation of a response to this RFP, or to procure or contract for

services or supplies.

CANCELLATION OF AWARD - Clark County reserves the right to immediately cancel an

award if the contractual agreement has not been entered into by both parties or if new state

regulations or policy make it necessary to change the program purpose or content,

discontinue such programs, or impose funding reductions. In those cases where

negotiation of contract activities are necessary, Clark County reserves the right to limit the

period of negotiation to sixty (60) days after which time funds may be unencumbered.

CONFIDENTIALLY - Proposer shall comply with all applicable state and federal laws

governing the confidentiality of information.

CONFLICT OF INTEREST - All proposals submitted must contain a statement disclosing

or denying any interest, financial or otherwise, that any employee or official of Clark County

or the appropriate Advisory Board may have in the proposing agency or proposed project.

CONSORTIUM OF AGENCIES - Any consortium of companies or agencies submitting a

proposal must certify that each company or agency of the consortium can meet the

requirements set forth in the RFP.

COST OF PROPOSAL & AWARD - The contract award will not be final until Clark County

and the prospective contractor have executed a contractual agreement. The contractual

agreement consists of the following parts: (a) the basic provisions and general terms and

conditions, (b) the special terms and conditions, (c) the project description and goals

(Statement of Work), and (d) the budget and payment terms. Clark County is not

responsible for any costs incurred prior to the effective date of the contract. Clark County

reserves the right to make an award without further negotiation of the proposal submitted.

Therefore, the proposal should be submitted in final form from a budgetary, technical, and

programmatic standpoint.

DISPUTES - Clark County encourages the use of informal resolution to address complaints

or disputes arising over any actions in implementing the provisions of this RFP. Written

complaints should be addressed to Clark County – Purchasing, P.O. Box 5000, Vancouver,

Washington 98666-5000.

DIVERSITY IN EMPLOYMENT AND CONTRACTING REQUIREMENTS - It is the

policy of Clark County to require equal opportunity in employment and services subject

to eligibility standards that may be required for a specific program. Clark County is an

equal opportunity employer and is committed to providing equal opportunity in

employment and in access to the provision of all county services. Clark County's Equal

Employment

Opportunity

Plan

available

http://www.clark.wa.gov/hr/documents.html. This commitment applies regardless of

race, color, religion, creed, sex, marital status, national origin, disability, age, veteran

status, on-the-job injury, or sexual orientation. Employment decisions are made without

consideration of these or any other factors that are prohibited by law. In compliance with

department of Labor Regulations implementing Section 504 of the rehabilitation Act of

1973, as amended, no qualified handicapped individual shall be discriminated against

in admission or access to any program or activity. The prospective contractor must agree

to provide equal opportunity in the administration of the contract, and its subcontracts or

other agreements.

MUNICIPAL RESEARCH and SERVICE CENTER - Clark County (WA) contracts with

the Municipal Research and Service Center (MRSC) to maintain our Consultant, Small

Works and Vendor rosters. To be eligible to participate in this Clark County public

solicitation and the resulting contract, your business must be registered with the MRSC

Rosters. Failure to register may result in your proposal being marked nonresponsive.

Be sure to select Clark County in your application. If you have questions about the

registration process, contact the MRSC Rosters at 206-436-3798 or

https://mrscrosters.org/businesses/business-membership/

LATE PROPOSALS - A proposal received after the date and time indicated above will not

be accepted. No exceptions will be made.

ORAL PRESENTATIONS - An oral presentation may be required of those prospective

contractors whose proposals are under consideration. Prospective contractors may be

informed that an oral presentation is desired and will be notified of the date, time and

location the oral presentation is to be conducted.

OTHER AUDIT/MONITORING REQUIREMENTS - In addition, auditing or monitoring for

the following purposes will be conducted at the discretion of Clark County: Fund

accountability; Contract compliance; and Program performance.

PRICE WARRANT - The proposer shall warrant that the costs quoted for services in

response to the RFP are not in excess of those which would be charged any other individual

or entity for the same services performed by the prospective contractor, in a similar

socioeconomic, geographical region.

PROTESTS - Must be submitted to the Purchasing Department.

PUBLIC SAFETY - May require limiting access to public work sites, public facilities, and

public offices, sometimes without advance notice. The successful Proposer’s employees

and agents shall carry sufficient identification to show by whom they are employed and

display it upon request to security personnel. County project managers have discretion

to require the successful Proposer’s employees and agents to be escorted to and from

any public office, facility or work site if national or local security appears to require it.

ACCEPTANCE or REJECTION OF PROPOSALS - Clark County reserves the right to

accept or reject any or all proposals received as a result of this RFP, to negotiate with any

or all prospective contractors on modifications to proposals, to waive formalities, to

postpone award, or to cancel in part or in its entirety this RFP if it is in the best interest of

Clark County to do so.

SUBCONTRACTING - No activities or services included as a part of this proposal may

be subcontracted to another organization, firm, or individual without the approval of

Clark County. Such intent to subcontract shall be clearly identified in the proposal. It is

understood that the contractor is held responsible for the satisfactory accomplishment

of the service or activities included in a subcontract.

VERBAL PROPOSALS - Verbal proposals will not be considered in making the award of

any contract as a result of this RFP.

WORKERS COMPENSATION INSURANCE – The contractor shall comply with R.C.W.

Title 51- with minimum coverage limits of $500,000 for each accident, or provide

evidence that State law does not require such coverage.

FOR ALTERNATIVE FORMATS

Clark County ADA Office: V: 564-397-2322

ADA@clark.wa.gov

INDEPENDENT PRICE DETERMINATION - The prospective contractor guarantees that,

in connection with this proposal, the prices and/or cost data have been arrived at

Request for Proposals

Table of Contents

PART I

PART II

PROPOSAL REQUIREMENTS

Section IA: General Information

1. Introduction

2. Background

3. Scope of Project

4. Project Funding

5. Timeline for Selection

6. Employment Verification

Section IB: Work Requirements

1. Required Services

2. County Performed Work

3. Deliverables and Schedule

4. Place of Performance

5. Period of Performance

6. Prevailing Wage

7. Debarred / Suspended

8. Americans with Disabilities Act (ADA) Information

9. Public Disclosure

10. Insurance/Bond

11. Plan Holders List

PROPOSAL PREPARATION AND SUBMITTAL

Section IIA: Pre-Submittal Meeting/Clarification

1. Pre-Submittal Meeting

2. Proposal Clarification

PART III

Section IIB: Proposal Submission

1. Proposals Due

2. Proposal

Section IIC: Proposal Content

1. Cover Sheet

2. Project Team

3. Management Approach

4. Respondent’s Capabilities

5. Project Approach and Understanding

6. Proposed Cost

7. Employment Verification

PROPOSAL EVALUATION & CONTRACT AWARD

Section IIIA: Proposal Review and Selection

1. Evaluation and Selection

2. Evaluation Criteria Scoring

Section IIIB: Contract Award

1. Consultant Selection

2. Contract Development

3. Award Review

4. Orientation/Kick-off Meeting

ATTACHMENTS

A: Proposal Cover Sheet

B: Letter of Interest

C: Certification Regarding Debarment, Suspension and Other Responsibility Matters Form

Request for Proposal # 887

District Court Electronic Monitoring & Alcohol Monitoring Program

Part I

Proposal Requirements

Section IA

1. Introduction

General Information

Clark County District Court is requesting competitive proposals from qualified electronic

monitoring and urinalysis service providers to support operations of the court’s pretrial release,

probation, and therapeutic court programs.

Clark County (WA) contracts with the Municipal Research and Service Center (MRSC) to

maintain our Consultant, Small Works and Vendor Rosters. To be eligible to participate in this

Clark County public solicitation and the resulting contract your business must be registered

with the MRSC Rosters. Failure to register may result in your proposal being marked

nonresponsive. Be sure to select Clark County in your application. If you have questions

about the registration process, contact the MRSC Rosters at 206-436-3798 or

https://mrscrosters.org/businesses/business-membership/

If your company contact details are not on the Plan Holder List at

https://clark.wa.gov/internal-services/request-proposal-1

Attachment B, Letter of Interest must be submitted to participate in this RFP.

Proposers shall respond to all sections to be considered.

Clark County has made this Request for Proposal subject to Washington State statute RCW

39.34 Interlocal Cooperation Act. The proposer may opt to extend identical services and prices

to qualified public agencies. Each contract is between the proposer and individual agency

binding only their agency, with no liability to Clark County.

2. Background

Clark County District Court operates a probation and pretrial program, and five therapeutic

specialty court programs that supervise misdemeanor and felony offenders. These programs

supervise clients who are ordered by a judge to electronic home monitoring, electronic

monitoring with victim notification, SCRAM alcohol monitoring, remote breathalyzer monitoring,

and urinalysis testing.

Clark County District Court utilizes monitoring services in lieu of clients serving time in jail and

to increase community safety while on probation and pretrial release. Clark County District Court

serves approximately 4,000 post-conviction misdemeanor probation clients each year,

approximately 5,000 pretrial clients, and approximately 200 therapeutic specialty court

participants each year. Approximately, 200 to 300 of our clients per day are ordered to some

type of monitoring.

Clark County District Court believes in the use of evidence-based practices. The use of

electronic monitoring, alcohol monitoring, and urinalysis testing is in line with best practices to

increase community safety and offer an alternative to incarceration.

3. Scope of Project

District Court provides electronic monitoring and urinalysis testing services to pretrial, probation

and therapeutic court clients. These services are utilized as an alternative to incarceration,

allowing the clients to maintain their employment and other important obligations, while at the

same time ensuring community safety and compliance with State laws.

District Court will partner with an organization that provides the following court-approved, court-

certified equipment and monitoring services to include installation of equipment, removal of

equipment, and monitoring of clients on these services:

• Electronic Home Monitoring: GPS or RF passive and active confinement monitoring.

Request for Proposal # 887

District Court Electronic Monitoring & Alcohol Monitoring Program

• Alcohol Monitoring: bracelet, watch style, breathalyzer, and Bluetooth breathalyzer

devices.

• Electronic Monitoring with Victim Notification: GPS ankle monitor that works with an

application on a cell phone. Monitoring should include connection with 911 dispatch and

Law Enforcement Agencies.

• Urinalysis Testing: onsite urinalysis testing for all drugs, including esoteric drugs, using

instant cups technology or lab-tested technology. Must have the ability to work with a

lab to provide confirmation of the validity of the test.

In addition to the technology listed above, it is required that the organization meets these

conditions necessary for delivery of effective and efficient monitoring services:

• An adequately staffed local office with gender-diverse workforce, to fulfill the needs of

all participants.

• The ability to provide prompt equipment installation service in the Clark County jail.

• Provide client and agency pay model.

• Work collaboratively with all justice partners (Court, Prosecutors, Defense, Law

Enforcement, etc.).

• Communicate timely and effectively with Clark County District Court to report violations

and other concerns regarding process and participants.

• Provide a subject matter expert to testify in court proceedings on validity of equipment,

urinalysis collection and testing processes, and other process-related matters.

• Keep current with industry-approved technology and communicate with District Court

on latest trends and updates to ensure successful partnership and user experience.

• The ability to expand services to clients outside of the typical Monday-Friday 8am – 5pm

schedule.

• Regularly collect and share with Clark County District Court data on demographics,

success and failure metrics, payment methods, violations, and number of clients served.

• Provide Clark County District Court with quarterly reports outlining success metrics.

• Commit to regular meetings with the Court to communicate updates, concerns, and

other critical information.

4. Project Funding

Anticipated base line funding for this project is $250,000.00

Additional grant funding may be used to support enhancements to this project over time.

**PLEASE NOTE THAT CLARK COUNTY DISTRICT COURT CANNOT USE FUNDS TO PAY

FOR DAMAGED LOST OR STOLEN EQUIPMENT**.

Title VI Statements

Clark County, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78

Stat. 252, 42 U.S.C. §§ 2000d to 2000d‐4) and the Regulations, hereby notifies all bidders that

it will affirmatively ensure that any contract entered into pursuant to this advertisement,

disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in

response to this invitation and will not be discriminated against on the grounds of race, color, or

national origin in consideration for an award.

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

TRY FOR FREE

Not a USAOPPS Member Yet?

Get unlimited access to thousands of active local, state and federal government bids and awards in All 50 States.

Start Free Trial Today >