SCHOOL ENVIRONMENTAL CERTIFICATION and EVENTS

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Agency:	County of Clark
State:	Washington
Level of Government:	State & Local
Category:	A - Research and development R - Professional, Administrative and Management Support Services U - Education and Training Services
Opps ID:	NBD14677671227358438
Posted Date:	Apr 10, 2024
Due Date:	May 1, 2024
Solicitation No:	RFP Number: 890
Source:	Members Only

RFP Number: 890

It is the responsibility of the proposer to monitor this site prior to proposal submission, in case additional information, which may be pertinent to the proposal is provided.

General Information:

Clark County has a need for a vendor to provide an established environmental certification program and support the schools in their efforts to certify.

Release Date: Wednesday, April 10, 2024
Closing Date: Wednesday, May 1, 2024

Pre-Bid Conference: N/A

Attachments:

Attachment Preview

REQUEST for PROPOSAL #890

PROFESSIONAL, TECHNICAL AND EXPERT SERVICES

Clark County Washington

RELEASE DATE: WEDNESDAY, APRIL 10, 2024

DUE DATE: WEDNESDAY, MAY 1, 2024 by 1:30 pm

Request for Proposal for:

SCHOOL ENVIRONMENTAL CERTIFICATION and EVENTS

SUBMIT:

One (1) Original

One (1) Electronic Copy on Flash Drive

of the Proposal to:

Shipping Method of your Choice or Hand Delivery

Clark County

ATTN: Office of Purchasing

1300 Franklin Street, 6th Floor, Suite 650

Vancouver WA 98660

564-397-2323

United States Postal Service

Clark County

ATTN: Office of Purchasing

PO Box 5000

Vancouver WA 98666-5000

564-397-2323

Office Hours: 8:00 am – 3:00 pm, Monday – Friday, except Legal Holidays.

No electronic submissions.

**Proposals must be delivered to the Purchasing office – No Exceptions

**Proposals must be date and time stamped by Purchasing staff by 1:30 pm on due date.

**Proposal shall be sealed and clearly marked on the package cover with RFP #, Title & Company Name

Refer Questions to Project Manager:

Samantha Springs LeCain

Environmental Outreach Specialist, Sr. | Public Health | Solid Waste Division

Samantha.Springslecain@clark.wa.gov

564-397-7331

General Terms and Conditions

ADMINISTRATIVE REQUIREMENTS - Contractors shall comply with all management and

administrative requirements established by Washington Administrative Code (WAC), the

Revised Code of the State of Washington (RCW), and any subsequent amendments or

modifications, as applicable to providers licensed in the State of Washington.

ALL proposals submitted become the property of Clark County. It is understood and agreed

that the prospective Proposer claims no proprietary rights to the ideas and written materials

contained in or attached to the proposal submitted. Clark County has the right to reject or

accept proprietary information.

AUTHORSHIP - Applicants must identify any assistance provided by agencies or indivi-

duals outside the proposers own organization in preparing the proposal. No contingent

fees for such assistance will be allowed to be paid under any contract resulting from this

RFP.

independently, without consultation, communication, or agreement for the purpose of

restricting competition. This does not preclude or impede the formation of a consortium

of companies and/or agencies for purposes of engaging in jointly sponsored proposals.

INTERLOCAL AGREEMENT - Clark County has made this RFP subject to Washington

State statute RCW 39.34. Therefore, the proposer may, at the proposers option, extend

identical prices and services to other public agencies wishing to participate in this RFP.

Each public agency wishing to utilize this RFP will issue a purchase order (or contract)

binding only their agency. Each contract is between the proposer and the individual agency

with no liability to Clark County.

LIMITATION - This RFP does not commit Clark County to award a contract, to pay any

costs incurred in the preparation of a response to this RFP, or to procure or contract for

services or supplies.

CANCELLATION OF AWARD - Clark County reserves the right to immediately cancel an

award if the contractual agreement has not been entered into by both parties or if new state

regulations or policy make it necessary to change the program purpose or content,

discontinue such programs, or impose funding reductions. In those cases where

negotiation of contract activities are necessary, Clark County reserves the right to limit the

period of negotiation to sixty (60) days after which time funds may be unencumbered.

CONFIDENTIALLY - Proposer shall comply with all applicable state and federal laws

governing the confidentiality of information.

CONFLICT OF INTEREST - All proposals submitted must contain a statement disclosing

or denying any interest, financial or otherwise, that any employee or official of Clark County

or the appropriate Advisory Board may have in the proposing agency or proposed project.

CONSORTIUM OF AGENCIES - Any consortium of companies or agencies submitting a

proposal must certify that each company or agency of the consortium can meet the

requirements set forth in the RFP.

COST OF PROPOSAL & AWARD - The contract award will not be final until Clark County

and the prospective contractor have executed a contractual agreement. The contractual

agreement consists of the following parts: (a) the basic provisions and general terms and

conditions, (b) the special terms and conditions, (c) the project description and goals

(Statement of Work), and (d) the budget and payment terms. Clark County is not

responsible for any costs incurred prior to the effective date of the contract. Clark County

reserves the right to make an award without further negotiation of the proposal submitted.

Therefore, the proposal should be submitted in final form from a budgetary, technical, and

programmatic standpoint.

DISPUTES - Clark County encourages the use of informal resolution to address complaints

or disputes arising over any actions in implementing the provisions of this RFP. Written

complaints should be addressed to Clark County – Purchasing, P.O. Box 5000, Vancouver,

Washington 98666-5000.

DIVERSITY IN EMPLOYMENT AND CONTRACTING REQUIREMENTS - It is the

policy of Clark County to require equal opportunity in employment and services subject

to eligibility standards that may be required for a specific program. Clark County is an

equal opportunity employer and is committed to providing equal opportunity in

employment and in access to the provision of all county services. Clark County's Equal

Employment

Opportunity

Plan

available

http://www.clark.wa.gov/hr/documents.html. This commitment applies regardless of

race, color, religion, creed, sex, marital status, national origin, disability, age, veteran

status, on-the-job injury, or sexual orientation. Employment decisions are made without

consideration of these or any other factors that are prohibited by law. In compliance with

department of Labor Regulations implementing Section 504 of the rehabilitation Act of

1973, as amended, no qualified handicapped individual shall be discriminated against

in admission or access to any program or activity. The prospective contractor must agree

to provide equal opportunity in the administration of the contract, and its subcontracts or

other agreements.

MUNICIPAL RESEARCH and SERVICE CENTER - Clark County (WA) contracts with

the Municipal Research and Service Center (MRSC) to maintain our Consultant, Small

Works and Vendor rosters. To be eligible to participate in this Clark County public

solicitation and the resulting contract, your business must be registered with the MRSC

Rosters. Failure to register may result in your proposal being marked nonresponsive.

Be sure to select Clark County in your application. If you have questions about the

registration process, contact the MRSC Rosters at 206-436-3798 or

https://mrscrosters.org/businesses/business-membership/

LATE PROPOSALS - A proposal received after the date and time indicated above will not

be accepted. No exceptions will be made.

ORAL PRESENTATIONS - An oral presentation may be required of those prospective

contractors whose proposals are under consideration. Prospective contractors may be

informed that an oral presentation is desired and will be notified of the date, time and

location the oral presentation is to be conducted.

OTHER AUDIT/MONITORING REQUIREMENTS - In addition, auditing or monitoring for

the following purposes will be conducted at the discretion of Clark County: Fund

accountability; Contract compliance; and Program performance.

PRICE WARRANT - The proposer shall warrant that the costs quoted for services in

response to the RFP are not in excess of those which would be charged any other individual

or entity for the same services performed by the prospective contractor, in a similar

socioeconomic, geographical region.

PROTESTS - Must be submitted to the Purchasing Department.

PUBLIC SAFETY - May require limiting access to public work sites, public facilities, and

public offices, sometimes without advance notice. The successful Proposer’s employees

and agents shall carry sufficient identification to show by whom they are employed and

display it upon request to security personnel. County project managers have discretion

to require the successful Proposer’s employees and agents to be escorted to and from

any public office, facility or work site if national or local security appears to require it.

ACCEPTANCE or REJECTION OF PROPOSALS - Clark County reserves the right to

accept or reject any or all proposals received as a result of this RFP, to negotiate with any

or all prospective contractors on modifications to proposals, to waive formalities, to

postpone award, or to cancel in part or in its entirety this RFP if it is in the best interest of

Clark County to do so.

SUBCONTRACTING - No activities or services included as a part of this proposal may

be subcontracted to another organization, firm, or individual without the approval of

Clark County. Such intent to subcontract shall be clearly identified in the proposal. It is

understood that the contractor is held responsible for the satisfactory accomplishment

of the service or activities included in a subcontract.

VERBAL PROPOSALS - Verbal proposals will not be considered in making the award of

any contract as a result of this RFP.

WORKERS COMPENSATION INSURANCE – The contractor shall comply with R.C.W.

Title 51- with minimum coverage limits of $500,000 for each accident, or provide

evidence that State law does not require such coverage.

FOR ALTERNATIVE FORMATS

Clark County ADA Office: V: 564-397-2322

ADA@clark.wa.gov

INDEPENDENT PRICE DETERMINATION - The prospective contractor guarantees that,

in connection with this proposal, the prices and/or cost data have been arrived at

Request for Proposals

Table of Contents

PART I

PART II

PROPOSAL REQUIREMENTS

Section IA: General Information

1. Introduction

2. Background

3. Scope of Project

4. Project Funding

5. Title VI Statement

6. Timeline for Selection

7. Employment Verification

Section IB: Work Requirements

1. Required Services

2. County Performed Work

3. Deliverables and Schedule

4. Place of Performance

5. Period of Performance

6. Prevailing Wage

7. Debarred / Suspended

8. Americans with Disabilities Act (ADA) Information

9. Public Disclosure

10. Insurance/Bond

11. Plan Holders List

PROPOSAL PREPARATION AND SUBMITTAL

Section IIA: Pre-Submittal Meeting/Clarification

1. Pre-Submittal Meeting

2. Proposal Clarification

Section IIB: Proposal Submission

1. Proposals Due

2. Proposal

Section IIC: Proposal Content

1. Cover Sheet

2. Project Team

3. Management Approach

4. Respondent’s Capabilities

5. Project Approach and Understanding

6. Proposed Cost

PART III

PROPOSAL EVALUATION & CONTRACT AWARD

Section IIIA: Proposal Review and Selection

1. Evaluation and Selection

2. Evaluation Criteria Scoring

Section IIIB: Contract Award

1. Consultant Selection

2. Contract Development

3. Award Review

4. Orientation/Kick-off Meeting

ATTACHMENTS

A: Proposal Cover Sheet

B: Letter of Interest

C: Certification Regarding Debarment, Suspension and Other Responsibility Matters Form

D. Milestone Payment Schedule

E. Draft Contract

Request for Proposal # 890

School Environmental Certification and Events

Part I

Proposal Requirements

Section IA

1. Introduction

General Information

Clark County Green Schools equips students and staff to become environmental leaders in

K-12 school communities. Clark County covers over 130 public schools and over 30 private

schools. Clark County has a need for a vendor to provide an established environmental

certification program and support the schools in their efforts to certify. In order to do this, the

vendor will connect with key contacts at schools to assist them in starting a green team,

choosing a project to work on, provide assistance in the certification process, and have

schools complete a report card to complete the certification process. The vendor will also

develop and implement two Clark County Green Schools Annual Student Summits, one for

elementary students and one for middle and high school students.

Clark County (WA) contracts with the Municipal Research and Service Center (MRSC) to

maintain our Consultant, Small Works and Vendor Rosters. To be eligible to participate in this

Clark County public solicitation and the resulting contract your business must be registered

with the MRSC Rosters. Failure to register may result in your proposal being marked

nonresponsive. Be sure to select Clark County in your application. If you have questions

about the registration process, contact the MRSC Rosters at 206-436-3798 or

https://mrscrosters.org/businesses/business-membership/

If your company contact details are not on the Plan Holder List at

https://clark.wa.gov/internal-services/request-proposal-1

Attachment B, Letter of Interest must be submitted to participate in this RFP.

Proposers shall respond to all sections to be considered.

Clark County has made this Request for Proposal subject to Washington State statute RCW

39.34 Interlocal Cooperation Act. The proposer may opt to extend identical services and prices

to qualified public agencies. Each contract is between the proposer and individual agency

binding only their agency, with no liability to Clark County.

2. Background

Clark County Green Schools is a program within Clark County Public Health. For more than ten

years, Clark County Green Schools has provided waste reduction education and programming

to all K-12 public and private schools. Green Schools offers waste reduction materials, such as

recycling and compost bins, green team support, and classroom lessons at no cost to schools.

Schools work to improve recycling on campus, reduce and divert food waste in the cafeteria,

compost using worm bins in order to create lasting change in their school communities. Our goal

is to encourage schools to minimize their environmental and carbon footprint, achieve

certification for their efforts, and inspire environmental leadership.

3. Scope of Project

1. Task 1: Environmental certification program and needs-based assistance to Clark County

schools.

1.1. Vendor will provide:

1.1.1.Needs-based assistance and support to Clark County schools participating in the

environmental certification process.

1.1.2.Certification tools and templates, meet with school green teams and educators,

assist schools in the process of certifying, and conduct site visits to schools.

1.1.3.Assistance to schools with the certification process may be provided via email,

phone, and/or in-person meetings, as appropriate.

Request for Proposal # 890

School Environmental Certification and Events

1.1.3.1. The certification process must be straightforward and user-oriented for

both educators and students.

1.1.3.2. This task will work towards meeting the overall expectation for at least

10 schools in Clark County to be certified each school year.

1.1.3.3. A minimum of eight (8) on-site school visits per school year to provide

technical assistance or present an award for completing their certification.

1.1.4. Awards, certificates, and items of recognition for Clark County schools who

achieve certification.

1.1.5.Working website for Clark County schools certifications.

1.1.5.1. Website shall be maintained and up to date with current information for

ongoing viability of the program.

1.1.5.2. Website shall include a map of certified schools and their completed

certification categories

1.1.6.Certify a minimum of ten (10) Clark County schools per school year.

1.1.6.1. In addition, Vendor shall provide technical assistance to schools to

maintain their certification from previous years.

2. Task 2: Clark County Green Schools Annual Student Summits

2.1. Vendor will:

2.1.1. Develop and implement two (2) Clark County Green Schools Annual Student

Summits, one (1) for elementary students, and one (1) for middle and high

school students.

2.1.2. Further refine the previous agenda and models in collaboration with County to

continue to improve the Student Summits each year.

2.1.3. Provide ongoing coordination and work with County staff to develop and pilot

outreach strategies to increase participation.

2.2. Elementary Student Summit.

2.2.1. The Elementary Student Summit will be completed in the first or second quarter

of the year. See Section, 2.2.2., Table 1, below for relevant tasks and timelines.

2.2.2. Table 1

Task

Description

Schedule

Begin planning for the event

At least 3 months prior to the

event

Create flyer and registration to advertise

and promote the event to Clark County At least 2 months prior to the

Schools

event

Recruit keynote speaker(s) and facilitators

to lead sessions

1 month prior to the event

Finalize agenda for the event

2 weeks prior to the event

Facilitate the Summit and individual

sessions

1st or 2nd quarter of the year

Create, distribute and analyze an Within 1 month after completing

evaluation from participants

event

Provide evaluation results and participant Within 2 months after completing

information to Clark County

event

This is the opportunity summary page. You are currently viewing an overview of this opportunity and a preview of the attached documentation. For more information, please visit the Publication URL Web page.

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