RFB FY2024 #463 Addendum 1
Notification System Enhancement for Ames Complex
Issue Date: 10/13/2023
Questions Deadline: 10/19/2023 10:00 PM (CT)
Response Deadline: 10/30/2023 01:00 PM (CT)
Contact Information
Contact: Teri Schulz
Address: Purchasing Section
800 Lincoln Way
Ames, IA 50010
Phone: 1 (515) 239-1431
Email: teri.schulz@iowadot.us
Page 1 of 6 pages
Deadline: 10/30/2023 01:00 PM (CT)
RFB FY2024 #463 Addendum 1
Event Information
Number:
RFB FY2024 #463 Addendum 1
Title:
Notification System Enhancement for Ames Complex
Type:
Request for Bid - Informal
Issue Date:
10/13/2023
Question Deadline: 10/19/2023 10:00 PM (CT)
Response Deadline: 10/30/2023 01:00 PM (CT)
Notes:
We highly recommend online submission of responses. This expedites the process
and reduces errors for both buyer and supplier.
Award: It is the intent of the Iowa DOT to award the contract to the responsible
bidder whose submitted quotation is the most advantageous to the Iowa DOT, cost
and other factors considered. Other factors include, but are not limited to: meeting or
exceeding mandatory requirements, proposed staffing, and meeting required time
schedule.
The Iowa DOT is seeking information from companies who provide Alert and
notification system to be used on the Ames DOT complex (Ames DOT complex
ONLY) in case of fire alarm, severe weather, and/or active shooter emergencies
utilizing text and/or emails to employees. Software will be set up on DOT provided
equipment, a required safety audit on software chosen will be performed. The
notification system will be connecting to an existing Notifier system installed in 2015
– 2016.
Responders should provide information about the system with details about how your
product will meet the requirements and any of the optional topics listed below and on
the Line Item Tab.
Please address the following items in your response to assist the Iowa DOT in
understanding the functionality of your existing product. Also provide a list of current
users of your product with contact information.
Page 2 of 6 pages
Please explain how your product meets or exceeds this baseline functionality.
Requirements:
Text and email notifications to a selected group of users (up to 1000)
Ability to add and manage user contacts manually or via import from existing
programs such as Excel
Boxed messages for fire alarm, active shooter and sever weather events.
Messaging is not required to be specific to Iowa DOT.
Training on setting up users and how to use the system.
Maintenance and support of software, describe your maintenance process, for
example, how are updates provided etc.
Live customer support.
Deadline: 10/30/2023 01:00 PM (CT)
RFB FY2024 #463 Addendum 1
Fail safe features in case of power and WIFI outages.
Optional Functions:
Two-way messaging
Mobile app
Message channels
Estimated Start Date: November 1, 2023
Estimated Completion Date: January 1, 2024
Questions: All questions related to this project are to be submitted through
the IONwave Bid system on or before the cut off date and time as indicated
in the solicitation.
Davis-Bacon wages do not apply.
Ship To Information
Contact: Ashley Smelser
Address: 800 Lincoln Way
Ames, IA 50010
Phone: 1 (515) 239-1270
Email: ashley.smelser@iowadot.us
Billing Information
Contact: Ashley Smelser
Address: 800 Lincoln Way
Ames, IA 50010
Phone: 1 (515) 239-1270
Email: ashley.smelser@iowadot.us
Bid Attachments
Addendum 1-IDOT T&C - Informal.pdf
Addendum 1-Add IDOT T&C-Informal
Download
Bid Attributes
1 Bid Certification- Informal
Bidder certifies that-
-All materials, equipment, goods and/or services offered meet or exceed the specifications and requirements and
will be supplied in accordance with the entire contents of this solicitation including delivery schedules.
- No relationship exists or will exist during the contract period between the Contractor and the Iowa DOT or any
Participating Agencies that interferes with fair competition or constitutes a conflict of interest.
I have read, understand and hereby certify
(Required: Check if applicable)
Page 3 of 6 pages
Deadline: 10/30/2023 01:00 PM (CT)
RFB FY2024 #463 Addendum 1
2 Acceptance of Standard Terms and Conditions
Please see attachments tab for Standard Terms and Conditions. Please acknowledge you have read, understand
and accept the standard terms and conditions.
I have read, understand and accept
(Required: Check if applicable)
3 Contract Signing Authority
In the event your company receives the award for this bid opportunity, please provide the following contact
information for the person authorized to sign on your company's behalf:
Name
Phone Number
Fax Number
Email address
(Required: Maximum 1000 characters allowed)
Bid Lines
Page 4 of 6 pages
Deadline: 10/30/2023 01:00 PM (CT)
RFB FY2024 #463 Addendum 1
1
Awarded responder will provide Alert and notification system to be used on the Ames DOT complex (Ames
DOT complex ONLY) in case of fire alarm, severe weather, and/or active shooter emergencies utilizing text
and/or emails to employees. Software will be set up on DOT provided equipment, a required safety audit on
software chosen will be performed. The notification system will be connecting to an existing Notifier system
installed in 2015 – 2016.
Responders should provide information about the system with details about how your product will meet the
requirements and any of the optional topics listed below.
Responder should address the following items in your response to assist the Iowa DOT in understanding the
functionality of your existing product. Also provide a list of current users of your product with contact
information.
Responder to explain how their product meets or exceeds the following baseline functionality.
Required Functions:
Text and email notifications to a selected group of users (up to 1000)
Ability to add and manage user contacts manually or via import from existing programs such as Excel
Boxed messages for fire alarm, active shooter and sever weather events. Messaging is not required to be
specific to Iowa DOT.
Training on setting up users and how to use the system.
Maintenance and support of software, describe your maintenance process, for example, how are updates
provided etc.
Live customer support.
Fail safe features in case of power and WIFI outages.
Optional Functions:
Two-way messaging
Mobile app
Message channels
(Response required)
Quantity: 1 UOM: Job
Supplier Notes:
Unit Price: $
Total: $
No bid
Additional notes
(Attach separate sheet)
Page 5 of 6 pages
Deadline: 10/30/2023 01:00 PM (CT)
RFB FY2024 #463 Addendum 1
