RFB FY2024 #184 Addendum 2
Miscellaneous Vehicle Use Items
Issue Date: 2/14/2024
Questions Deadline: 2/22/2024 01:00 PM (CT)
Response Deadline: 3/6/2024 01:00 PM (CT)
Contact Information
Contact: Jean Gustafson
Address: Purchasing Section
800 Lincoln Way
Ames, IA 50010
Phone: 1 (515) 239-1173
Email: jean.gustafson@iowadot.us
Page 1 of 15 pages
Deadline: 3/6/2024 01:00 PM (CT)
RFB FY2024 #184 Addendum 2
Event Information
Number:
RFB FY2024 #184 Addendum 2
Title:
Miscellaneous Vehicle Use Items
Type:
Request for Bid - Formal
Issue Date:
2/14/2024
Question Deadline: 2/22/2024 01:00 PM (CT)
Response Deadline: 3/6/2024 01:00 PM (CT)
Notes:
We highly recommend online submission of responses. This expedites the process
and reduces errors for both buyer and supplier.
Deliveries shall be F.O.B Destination.
Responders shall furnish any requested information within three (3) working days
after notification from the purchasing agent.
Any manufacturers’ names, trade names, brand names, or catalog numbers used in
the specification are for establishing and describing general performance and
quality levels. The references are not intended to be restrictive, and bids are invited
on these and comparable brands or products of any manufacturer. Responders must
include alternate brand specifications for purposes of comparison to approved
brands based on the same or higher level of performance.
Groups 1-5 award will be made for any one group or combination of groups. All
items within a group must be bid to be considered for a group award. Groups 1-3 will
allow alternative brands. Groups 4 & 5 no substitutions will be allowed on these
groups. Pre-bid substitution form is attached under the Attachments Tab and must
be sent in by February 22, 2024 at 1:00 PM for consideration.
Lines 6-9 will be awarded by line item. Lines 6 & 7 will allow for alternative brands.
Lines 8 & 9 no substitutions will be allowed on these lines.
Page 2 of 15 pages
Group 1 Electrical Connectors & Switches
Group 2 Browning Bearing Items
Group 3 Standard Bi-directional gerator orbit motors
Group 4 Dexter Brake Parts No substitutions allowed.
Group 5 Parker Motor, Sensor & Couplings No substitutions allowed.
Line 6 Tuthill pump
Line 7 Spinner hub
Line 8 Teejet electric ball valve No substitutions allowed.
Line 9 Oberdorfer pump No substitutions allowed.
Deadline: 3/6/2024 01:00 PM (CT)
RFB FY2024 #184 Addendum 2
The Contractor will be awarded a one (1) year contract with an option to renew for
five(5) additional years in twelve (12) month increments.
Contract to start April 1, 2024-March 31, 2025.
Quantities listed are estimates only. Actual purchases may vary considerably based
on actual needs throughout the contract period.
Please provide information on tiered pricing, volume pricing, case quantities or
minimum orders as applicable by adding a note on the line.
Iowa DOT Bid Opening- If you are interested in Joining this meeting below is a link to
the teams meeting or you can join by phone and entering the conference id number
followed by the # sign.
Date March 6, 2024
Time: 1:00 PM
Microsoft Teams meeting
Join on your computer, mobile app or room device
Click here to join the meeting
Meeting ID: 298 388 656 987
Passcode: A5Tzip
Download Teams | Join on the web
Or call in (audio only)
+1 515-817-6093,,579204534# United States, Iowa City
Phone Conference ID: 579 204 534#
Find a local number | Reset PIN
Those who join the public bid opening after 1pm may not hear all the responses read
aloud but all responses will be posted publicly for viewing as soon as they become
available.
Ship To Information
Page 3 of 15 pages
Billing Information
Deadline: 3/6/2024 01:00 PM (CT)
RFB FY2024 #184 Addendum 2
Address: Receiving
931 S. 4th ST
Ames, IA 50010
Phone: 1 (515) 239-1574
Address: Purchasing Section
800 Lincoln Way
Ames, IA 50010
Email: dot.invoices@iowadot.us
Bid Activities
Pre-Bid Substitution Form
2/22/2024 1:00:00 PM (CT)
Pre-bid substitution form is due on or before: February 22, 2024 by 1:00 pm. Vendor should email form and product
substitution specifications to jean.gustafson@iowadot.us by this date and time.
Bid Attachments
standardterms_formal 1_18_22.pdf
Standard Bid Terms and Conditions - Formal
Request for Pre-bid substitution.pdf
Pre-bid substitution form.
Addendum 1.pdf
Addendum 1
Addendum 2.pdf
Addendum 2
Previous Prices.pdf
Previous Prices
View Online
Download
Download
Download
Download
Bid Attributes
1 Acceptance of Standard Terms and Conditions
Please see attachments tab for Standard Terms and Conditions. Please acknowledge you have read, understand
and accept the standard terms and conditions.
I have read, understand and accept
(Required: Check if applicable)
2 Bid Certification- Formal
Bidder certifies that-
-We have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise
taken any action in restraint of free competition; that no attempt has been made to induce any other person or
firm to submit or not to submit a response; that this response has been independently arrived at without collusion
with any other responder, competitor, or potential competitor; and that this response has not been knowingly
disclosed prior to the opening of responses to any other responder or competitor.
-All materials, equipment goods and/or services proposed meet or exceed the specifications
and will be supplied in accordance with the entire contents of this solicitation including delivery schedules.
-No relationship exists or will exist during the contract period between the Contractor and the Iowa DOT or any
Participating Agencies that interferes with fair competition or constitutes a conflict of interest.
We promise to complete the contract within the contract period, or pay any liquidated damages, if stipulated, for
each calendar day as set forth in the solicitation documents.
I have read, understand and hereby certify
(Required: Check if applicable)
Page 4 of 15 pages
Deadline: 3/6/2024 01:00 PM (CT)
RFB FY2024 #184 Addendum 2
3 Pre-bid Substitutions
Please see Pre-bid Substitution Form on the attachments tab. The Request for Pre-bid substitution for product or
materials form must be submitted by the date indicated on the Activity tab to be considered for review.
I have read and understand.
(Required: Check if applicable)
Bid Lines
1 Package Header
Group 1 Electrical Connectors
One contract will be awarded for all items in this group. All items are tied.
All items within a group must be bid to be considered for a group award.
Total: $
No bid
Alternate specification
(Attach separate sheet)
Package Items
1.1 ELECTRICAL CONN. 4 POLE SOCKET (DOT stock #005007900)
APPROVED BRANDS:
COLE HERSEE #1232
PHILLIPS PH15-400
Alternative brands will be evaluated.
(Response required)
Quantity: 30 UOM: Each
Manufacturer:
(Required)
Manufacturer #:
(Required)
Supplier Notes:
Unit Price: $
Total: $
Additional notes
(Attach separate sheet)
Page 5 of 15 pages
Deadline: 3/6/2024 01:00 PM (CT)
RFB FY2024 #184 Addendum 2
