HVAC Installation, Maintenance, and Repair Services
| Agency: | Leon County School District |
|---|---|
| State: | Florida |
| Level of Government: | State & Local |
| Category: |
|
| Opps ID: | NBD14828929988911366 |
| Posted Date: | Mar 13, 2024 |
| Due Date: | Apr 10, 2024 |
| Solicitation No: | 256-2025 |
| Source: | Members Only |
| TYPE | Number | Name | PRE-BID CONFERENCE | Questions Due | Bids Due | Evaluation Team Meeting | Negotiation Meetings | Documents |
| RFP | 256-2025 |
HVAC Installation, Maintenance, and Repair Services |
|
3/27/2024
|
4/10/2024
|
|
|
Attachment Preview
Request for Proposals (RFP)
Leon County Schools
Purchasing Department
3397 West Tharpe Street
Tallahassee, Florida 32303
purchasing@leonschools.net
HVAC Installation, Maintenance, and Repair Services
RFP 256-2025
RFP Released: March 13, 2024
Deadline for Questions*: March 27, 2024
Proposals Due*: 2:00 p.m. on April 10, 2024
Nancy Scott
Procurement Officer
*Timeline subject to change. Changes will be communicated through an addendum to this RFP (see Section 1.8)
RFP Timeline
RFP Process Steps
Release of RFP
Written
Questions Due
Anticipated Posting
of Answers to
Submitted Questions
Sealed Proposals
Due and Opened
Evaluation
Team Meeting
Anticipated Date
the District will
Advertise its Notice of
Board Decision
Date and Time
Location (if applicable)
March 13, 2024
District Website
https://www.leonschools.net/Page/4411
DemandStar
https://www.demandstar.com
March 27, 2024
Submit to:
Nancy Scott, Procurement Officer
Subject: RFP 256-2025 HVAC Installation, Maintenance, and
Repair Services
Email: purchasing@leonschools.net
March 29, 2024
District Website
https://www.leonschools.net/Page/4411
DemandStar
https://www.demandstar.com 17
April 10, 2024
at 2:00 pm
Submit to:
Leon County Schools
Purchasing Department
Attn: Nancy Scott, Procurement Officer
RFP 256-2025 HVAC Installation, Maintenance, and Repair
Services
3397 W. Tharpe Street
Tallahassee, FL 32303*
*Also the location for the Response Opening
April 16, 2024
Leon County Schools
Purchasing Department
3397 W. Tharpe Street
Tallahassee, FL 32303
April 30, 2024
District Website
https://www.leonschools.net/Page/4411
DemandStar
https://www.demandstar.com
Page 2 of 55
Table of Contents
RFP Timeline..................................................................................................................................................2
SECTION 1: Key Information ...........................................................................................................................6
1.1 Quick Facts .................................................................................................................................................6
1.2 Proposer Qualifications..............................................................................................................................6
1.3 How to Contact Us (Procurement Rules and Information) ........................................................................6
1.4 Developing Your Proposal ..........................................................................................................................7
1.5 Submitting Your Proposal...........................................................................................................................9
1.6 Proposal Opening .................................................................................................................................... 10
1.7 Disposition of Proposals.......................................................................................................................... 10
1.8 Changes to the RFP ................................................................................................................................. 10
1.9 Protest Procedures.................................................................................................................................. 10
SECTION 2: Scope of Work............................................................................................................................12
2.1 Background ............................................................................................................................................. 12
2.2 Procurement Overview ........................................................................................................................... 12
2.3 Contract Term ......................................................................................................................................... 12
2.4 Scope of Work ......................................................................................................................................... 12
2.5 Warranty ................................................................................................................................................. 16
2.6 Reassignment of Work ............................................................................................................................ 17
2.7 Equipment/Materials Acquisition ........................................................................................................... 17
2.8 Invoice and Payment............................................................................................................................... 17
2.9 Performance Monitoring......................................................................................................................... 17
SECTION 3: Procurement Rules and Information ...........................................................................................19
3.1 Contents and Format of Proposal Submittals ......................................................................................... 19
3.2 Cost Proposal Submittals ........................................................................................................................ 21
3.3 Proposal Evaluation and Criterion .......................................................................................................... 21
3.4 Advertising Notice of Board Decision...................................................................................................... 24
3.5 No Prior Involvement and Conflicts of Interest ...................................................................................... 25
3.6 Confidentiality, Proprietary, or Trade Secret Material ........................................................................... 25
3.7 Small Business Participation.................................................................................................................... 25
3.8 Local Business Preference ....................................................................................................................... 26
SECTION 4: Contract Terms and Conditions...................................................................................................27
4.1 Contract Modifications............................................................................................................................ 27
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4.2 Use by Other Public Agencies ................................................................................................................. 27
4.3 Travel Expenses ....................................................................................................................................... 27
4.4 E-Verify .................................................................................................................................................... 27
4.5 Subcontracts............................................................................................................................................ 28
4.6 Background Screening Requirements/Jessica Lunsford Act ................................................................... 28
4.7 Insurance ................................................................................................................................................. 29
4.8 Copyrights, Right to Data, Patents, and Royalties .................................................................................. 30
4.9 Independent Contractor Status .............................................................................................................. 30
4.10 Contact with Students............................................................................................................................. 30
4.11 Assignment.............................................................................................................................................. 31
4.12 Force Majeure ......................................................................................................................................... 31
4.13 Severability.............................................................................................................................................. 31
4.14 Reservation of Rights .............................................................................................................................. 31
4.15 Americans with Disabilities Act ............................................................................................................... 31
4.16 Employment of District Personnel .......................................................................................................... 31
4.17 Legal Requirements................................................................................................................................. 31
4.18 Conflict of Law and Controlling Provisions.............................................................................................. 32
4.19 Default..................................................................................................................................................... 32
4.20 Termination............................................................................................................................................. 32
4.21 Public Records ......................................................................................................................................... 33
4.22 Indemnification ....................................................................................................................................... 34
4.23 Disputes................................................................................................................................................... 34
4.24 Federal Terms and Conditions ................................................................................................................ 34
4.25 Anti-Discrimination ................................................................................................................................. 36
4.26 Discriminatory Vendor List...................................................................................................................... 36
4.27 Public Entity Crime & Convicted Vendor List .......................................................................................... 36
4.28 Scrutinized Companies Certification ....................................................................................................... 36
4.29 Vendor Interests...................................................................................................................................... 37
SECTION 5: Definitions .................................................................................................................................38
Attachment I................................................................................................................................................39
Attachment II...............................................................................................................................................40
Attachment III..............................................................................................................................................42
Attachment IV .............................................................................................................................................43
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Attachment V ..............................................................................................................................................44
Attachment VI .............................................................................................................................................48
Attachment VII ............................................................................................................................................49
Attachment VIII ...........................................................................................................................................50
Attachment IX..............................................................................................................................................51
Attachment X...............................................................................................................................................53
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