Artesia Pump Station Well Pumps, Motors, and Piping

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Agency:	San Antonio Water System
State:	Federal
Level of Government:	State & Local
Category:	43 - Pumps and Compressors Z - Maintenance, Repair or Alteration of Real Property
Opps ID:	NBD14948931067794266
Posted Date:	Mar 14, 2024
Due Date:	Apr 25, 2024
Solicitation No:	CO-00732-RL
Source:	Members Only

Solicitation No. CO-00732-RL

Status: Currently Accepting Submissions

Due Date: 10:00 AM Thursday, 4/25/24

Estimated Budget: $8,700,000.00

REQUEST FOR COMPETITIVE SEALED PROPOSALS

Solicitation No. CO-00732

Sealed proposals are requested by the San Antonio Water System for the furnishing and installation of approximately five groundwater well pumps and motors, of which two shall require new conveyance piping, pads, flush lines, lighting and electrical equipment as included in the Contract Documents for the Artesia Pump Station Well Pumps, Motors and Piping Project, SAWS Job No.: 22-86110.

To view additional project information, as well as obtain the plans and specifications for this project, visit our website located at www.saws.org and click on the Business Center. Then select Bidder, Consultant, and Vendor Registration, which is located on the left-hand side of the screen. Select the Register Now button and proceed with registration.

For difficulties downloading plans and specifications, contact the Contracting Department at 210-233-3341.

A non-mandatory pre-proposal meeting will be held at 1:30 P.M (CDT) March 27, 2024, via WebEx.

LINK: https://saws.webex.com/saws/j.php?MTID=m924d2889dec6a6c08f0ff16aa39794e9

Meeting Number: 2487 887 2673

Meeting Password: Ra2rf3brdC7

Join by Phone: +1-469-210-7159 US Toll (Dallas)

+1-408-418-9388US Toll

210-233-2090 Local Only

A non-mandatory site visit will be held at 10:00 AM (CDT) on March 28, 2024, at 3010 Aniol Street, San Antonio, Texas 78219. See Attachment A -Site Visit Procedures to attend the site visit meeting.

For questions regarding this solicitation, technical questions or additional information, please contact Roxanne Lockhart, Senior Contract Administrator, in writing via email to: Roxanne.Lockhart@saws.org or by fax to (210) 233-4438 until 2:00 PM (CDT) on April 3, 2024. Answers to the questions will be posted to the web site by 2:00 PM (CDT) on April 10, 2024, as a separate document or included as part of an addendum. Be advised that firms responding to this RFCSP (Respondents) are prohibited from communicating with any other SAWS staff, the Consultant, the Developer, or COSA officials regarding this RFCSP up until the contract is awarded as outlined in the Instructions to Respondents .

Proposals will be received electronically only, until 10:00 AM (CDT), April 25, 2024. Electronicproposals will be received via the secure SAWS FTP site. See the Electronic Proposal Opening Instructions attachment for additional information regarding an electronic proposal submittal. Electronic proposals shall be accompanied by a bid bond in an amount not less than five percent of the total proposal price. (Or, if providing SAWS with a cashier's check or certified check in an amount not less than five percent of the total proposal price, SAWS will request this within 24 hours from the Respondent who did not submit a bid bond). Proposals will then be publicly opened and read aloud by Contract Administration via WebEx.

LINK: https://saws.webex.com/saws/j.php?MTID=m9697418a5de359889d3ab7a9385db7e4

Meeting Number: 2488 618 6788

Meeting Password: tJSnR6JXp24

Join by Phone: +1-469-210-7159 US Toll (Dallas)

+1-408-418-9388US Toll

210-233-2090 Local Only

Respondents will need to submit a request by April 24, 2024, 10:00 AM CDT to receive access to the File Transfer Protocol (FTP) site via email to Roxanne.Lockhart@saws.org . Respondent’s email requesting access to the FTP site shall provide the legal name of the Respondent’s company and the intended recipient’s email address and phone number. No requests for FTP site access will be accepted after April 24, 2024, 10:00 AM CDT.

Non-Mandatory
Pre-Submittal
Meeting 1:30 PM, Wednesday Mar. 27, 2024

LINK: https://saws.webex.com/saws/j.php?MTID=m924d2889dec6a6c08f0ff16aa39794e9 Meeting Number: 2487 887 2673 Meeting Password: Ra2rf3brdC7 Join by Phone: +1-469-210-7159 US Toll (Dallas) +1-408-418-9388 US Toll 210-233-2090 Local Only

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CO-00732 Evaluation Criteria Forms (Word) Mar. 13, 2024
CO-00732 Specifications Mar. 13, 2024 Note: You must be logged in to access this document.
CO-00732 Plans Mar. 13, 2024 Note: You must be logged in to access this document.

Questions? Please contact

Roxanne Lockhart

at 210-233-3095
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Registration Agreement

Attachment Preview

Test Title

Evaluation Criteria Form

The intent of this document is to provide Respondents a structure for their responses. While there are page limits for this solicitation, there are no character limitations.

Respondents should provide answers to the questions below in the order and spaces provided to ensure continuity between Respondent’s submissions.

When responding to the questions below, Respondents should use the space provided in this form, unless otherwise indicated.

If all fields are not completed, the proposal may be deemed non-responsive.

1. Team Qualifications and Experience (17 Points)

a. Organizational Structure and Information of the Prime Contractor

i. Provide current business organizational structure, type of business structure, and stability of organization.

ii. Provide total number of employees and annual company revenues as of December 31, 2023.

iii. Provide Debarment history for the company for the last ten (10) years.

iv. Provide any litigation, arbitration, and claims history for the last three (3) years and any litigation, arbitration, and claims history with SAWS regardless of the year they occurred.

v. Indicate the number of years performing contracting/construction work under current legal business name and/or previous legal business name(s).

b. Proposed Team Structure and Key Personnel Roles and Responsibilities

(Prior to responding to this section, refer to the Supplementary Instructions to Respondents for definitions and other requirements.)

i. Provide a 1-page organizational chart that describes the composition of the team for this project. The chart shall include proposed Key Personnel for the Prime Contractor and Key Subcontractor(s). The chart shall also include percent availability (as percentage of total individual's workload) for Key Personnel (Prime and Key Subcontractor(s)) and their proposed role for the duration of the Project.

Note: Insert Organizational Chart here or in the next page.

Note: Insert Organizational Chart here or in the previous page.

ii. Provide a clear description of the proposed team identifying Key Subcontractor(s), their role on the project, and teaming history. If the Prime Contractor has not worked previously with proposed Key Subcontractor(s), describe the proposed approach for ensuring successful completion of the project in accordance with Contract Documents.

(Use the table provided below. Add rows as needed based on the proposed team for this project.)

Team Member	Company Name	Proposed Role	Worked with in the Past
Prime Contractor
Key Subcontractor #1			Yes No
Key Subcontractor #2			Yes No
Key Subcontractor #3			Yes No
Key Subcontractor #4			Yes No
Key Subcontractor #5			Yes No

Describe teaming history between Prime Contractor and proposed Key Subcontractor(s):

Describe Proposed approach for managing Subcontractor(s), including Key Subcontractor(s):

iii. Provide a clear description of the proposed team’s Key Personnel roles and responsibilities, including Key Personnel from Key Subcontractor(s).

(Use the table provided below. Add rows as needed based on the proposed team composition for this project.)

Team Member	Proposed Key Personnel Role	Name of Key Personnel	Included in Org Chart?
Prime Contractor	Project Manager		Yes No
	Superintendent		Yes No
	QC Manager		Yes No
	Other:		Yes No
Key Subcontractor #1	Project Manager		Yes No
	Superintendent		Yes No
	Other:		Yes No
Key Subcontractor #2	Project Manager		Yes No
	Superintendent		Yes No
	Other:		Yes No
Key Subcontractor #3	Project Manager		Yes No
	Superintendent		Yes No
	Other:		Yes No
Key Subcontractor #4	Project Manager		Yes No
	Superintendent		Yes No
	Other:		Yes No
Key Subcontractor #5	Project Manager		Yes No
	Superintendent		Yes No
	Other:		Yes No

c. Qualifications and Experience of Key Personnel Proposed for this Project

i. Using separate 8 ½” x 11” sheet(s), titled “Team Qualifications and Experience – Resume” inserted immediately following this section:

Provide resumes for Key Personnel for the Prime Contractor and Key Subcontractor(s) identified on the organizational chart, one per person, not to exceed one (1) page each with the Project Manager’s resume being first.

(As part of this criteria, use the check boxes below as a checklist to help ensure the information above is understood and information provided follows the guidelines listed above.)

Project Manager’s resume is first

Resumes for all Key Personnel for the Prime Contractor have been included

Resumes for all Key Personnel for the Prime Contractor have been identified on the organizational chart

Resumes for all Key Personnel for the Prime Contractor do not exceed one (1) page each

Resumes for all Key Personnel for the Key Subcontractor(s) have been included

Resumes for all Key Personnel for the Key Subcontractor(s) have been identified on the organizational chart

Resumes for all Key Personnel for the Key Subcontractor(s) do no exceed one (1) page each

All resumes provided include the following information:

• Name, job title, education

• Number of years of total professional experience

• Number of years/months with current firm

• Number of years/months of experience in proposed role for this project

• Description of professional qualifications to include degrees, licenses, certifications, and associations

• Brief overview of professional experience

• Detailed description of capabilities and experience relevant to this project

• List of all other active projects the team member is assigned to for the duration of the Project, to include the phase and percentage of time allocated to each of the other projects. For each project included in each resume, please clearly identify whether the project is with current firm or part of the person’s past professional experience.

Note: Insert 1-page resumes here for Key Personnel for the Prime Contractor and Key Subcontractor(s) identified on the organizational chart

One (1) resume per page.

END OF TEAM QUALIFICATIONS AND EXPERIENCE CRITERIA

2. Quality, Reputation, and Ability to Deliver Projects on Schedule and within Budget (15 Points)

a. Prime Contractor On-Time Completion on Similar Projects in the Past Fifteen (15) Years

Use the tables provided below to respond to the following:

i. List and describe three (3) completed projects within the last fifteen (15) years of similar size, scope, and complexity to the work described in the Contract Documents for this Project. Respondents should provide references with contact information to include a valid, recently verified email and telephone number for each project listed.

ii. Key Personnel must have participated in a minimum of one (1) of the three (3) projects listed. Proposed Project Superintendent must have participated in a minimum of one (1) of the three (3) projects listed. Proposed QC Manager must have participated in a minimum of one (1) of the three (3) projects listed. All other Key Personnel must have participated in a minimum of one (1) of the three (3) projects listed. Key Personnel’s role on project reference must have been the same as the role proposed for this Project.

• If Respondent has similar (size, scope, and complexity) SAWS project experience completed in the last fifteen (15) years, at a minimum, one (1) SAWS project must be included in the list of three (3) projects provided. If Respondent provides additional completed SAWS projects which are not similar in size, scope, and complexity to the project in the solicitation, those projects will be rejected. All reference projects (SAWS or non-SAWS) provided must be of similar size, scope, and complexity to the project in the solicitation and must have been completed in the last fifteen (15) years.

If valid contact information is not provided, the project will not be considered and the Respondent’s score for this criterion may be reduced and/or Respondent’s proposal may be deemed non-responsive.

Project #1

Project Name:
Utility/Owner name:
Utility/Owner Project Manager’s name and contact information to include a valid, recently verified email and telephone number:
Proposed Contractor’s Key Personnel who participated on this project:
Key Personnel’s role on this project:
Project is within the last fifteen (15) years:	Yes No
Project has similar size, scope, and complexity to the work described in the Contract Documents:	Yes No
Detailed project description and explanation for why it is comparable to the size, scope and complexity for this item: (Note: please include sufficient project details so similarity and applicability of project reference can be determined. Include details like facility footprint, greenfield or rehabilitation, capacity of pump station in mgd, number of pumps, type of pumps, capacity of each pump (gpm or mgd), materials of construction for yard piping and pipe diameter, # of well pumps and motors replaced, number and size of buildings built, shutdown duration, and other specific project details.)
Original bid/price and final construction in place costs:
Total costs for all change orders, as well as an explanation regarding the reason for specific change orders:
Construction Contract Notice to Proceed (NTP) Date:
Identify whether the project was completed on-time and within budget:	On-time: Yes No Within budget: Yes No
Original Contract Time (specify Calendar Days or Working Days):
Original Contract Substantial Completion Date and Actual Substantial Completion Date:
Original Contract Completion Date and Actual Completion Date:
Actual number of days beyond the original contract:
Actual number of days added through change orders. If Contract time extensions were added to the contract as a result of Prime Contractor’s responsibilities, provide a short explanation of each.
The recovery schedule/plan and implementation of such, if it was required. If a recovery/plan schedule was implemented, describe whether the project was successfully brought back on schedule. Please discuss, as necessary and deemed appropriate.

Project #2

Project Name:
Utility/Owner name:
Utility/Owner Project Manager’s name and contact information to include a valid, recently verified email and telephone number:
Proposed Contractor’s Key Personnel who participated on this project:
Key Personnel’s role on this project:
Project is within the last fifteen (15) years:	Yes No
Project has similar size, scope, and complexity to the work described in the Contract Documents:	Yes No
Detailed project description and explanation for why it is comparable to the size, scope and/or complexity for this item: (Note: please include sufficient project details so similarity and applicability of project reference can be determined. Include details like facility footprint, greenfield or rehabilitation, capacity of pump station in mgd, number of pumps, type of pumps, capacity of each pump (gpm or mgd), materials of construction for yard piping and pipe diameter, # of well pumps and motors replaced, number and size of buildings built, shutdown duration, and other specific project details.)
Original bid/price and final construction in place costs:
Total costs for all change orders, as well as an explanation regarding the reason for specific change orders:
Construction Contract Notice to Proceed (NTP) Date:
Identify whether the project was completed on-time and within budget:	On-time: Yes No Within budget: Yes No
Original Contract Time (specify Calendar Days or Working Days):
Original Contract Substantial Completion Date and Actual Substantial Completion Date:
Original Contract Completion Date and Actual Completion Date:
Actual number of days beyond the original contract:
Actual number of days added through change orders. If Contract time extensions were added to the contract as a result of Prime Contractor’s responsibilities, provide a short explanation of each.
The recovery schedule/plan and implementation of such, if it was required. If a recovery/plan schedule was implemented, describe whether the project was successfully brought back on schedule. Please discuss, as necessary and deemed appropriate.

Project #3

Project Name:
Utility/Owner name:
Utility/Owner Project Manager’s name and contact information to include a valid, recently verified email and telephone number:
Proposed Contractor’s Key Personnel who participated on this project:
Key Personnel’s role on this project:
Project is within the last fifteen (15) years:	Yes No
Project has similar size, scope, and complexity to the work described in the Contract Documents:	Yes No
Detailed project description and explanation for why it is comparable to the size, scope and/or complexity for this item: (Note: please include sufficient project details so similarity and applicability of project reference can be determined. Include details like facility footprint, greenfield or rehabilitation, capacity of pump station in mgd, number of pumps, type of pumps, capacity of each pump (gpm or mgd), materials of construction for yard piping and pipe diameter, # of well pumps and motors replaced, number and size of buildings built, shutdown duration, and other specific project details.)
Original bid/price and final construction in place costs:
Total costs for all change orders, as well as an explanation regarding the reason for specific change orders:
Construction Contract Notice to Proceed (NTP) Date:
Identify whether the project was completed on-time and within budget:	On-time: Yes No Within budget: Yes No
Original Contract Time (specify Calendar Days or Working Days):
Original Contract Substantial Completion Date and Actual Substantial Completion Date:
Original Contract Completion Date and Actual Completion Date:
Actual number of days beyond the original contract:
Actual number of days added through change orders. If Contract time extensions were added to the contract as a result of Prime Contractor’s responsibilities, provide a short explanation of each.
The recovery schedule/plan and implementation of such, if it was required. If a recovery/plan schedule was implemented, describe whether the project was successfully brought back on schedule. Please discuss, as necessary and deemed appropriate.

iii. The Respondent shall provide a list of all current and recently completed projects installing or rehabilitating groundwater well pumps and motors (including associated site, civil, demolition, structural, mechanical, electrical, and instrumentation and controls, for all Utility Owners in the State of Texas, completed within the past five (5) years. Respondent shall provide the following information for each project.

(Use the table provided below to respond. Repeat the table as many times as needed to provide the information requested for all relevant projects.)

Project #1

Project Name:
Utility / Owner Name:
Date of Notice to Proceed:
Original Contract Time (calendar days or working days):
Original Contract Completion Date:
Actual Contract Completion Date (if not complete, provide % complete based on Contract Time):
Original Bid Price / Price Proposal:
Final Construction In-place Cost (if not complete, provide percent (%) complete based on Contract Value and most recent application for payment):
Was the project completed on-time?	Yes No
Was the project completed within budget?	Yes No

iv. The Respondent shall provide a list of all projects currently under construction in which Key Personnel are involved, as identified in the organizational chart provided in the response for this RFCSP, and the expected completion date that demonstrates Respondent’s ability to start and complete the work required by the project.

(Use the table provided below to respond. Insert additional rows to the table above, as needed.)

Key Personnel Name	Company Affiliation	Project Name	% Time Allocated	Project Completion Date

b. Key Subcontractors Performance on Similar Projects in the Past Ten (10) Years

(Use the tables provided below to respond)

i. Provide a list of two (2) projects that the identified Electrical Subcontractor has completed within the last ten (10) years. The projects must be of similar size, scope, and complexity to the work described in the Contract Documents. Subcontractor’s Project Manager and Project Superintendent shall have participated in a minimum of one of the two (2) projects. Key Personnel’s role on project reference must have been the same as the role proposed for this Project.

ii. Provide a list of two (2) projects that the identified Key Instrumentation and Controls (I&C) Subcontractor has completed within the last ten (10) years. The projects must be of similar size, scope, and complexity to the work described in the Contract Documents. Subcontractor’s Project Manager and Project Superintendent shall have participated in a minimum of one of the two (2) projects. Key Personnel’s role on project reference must have been the same as the role proposed for this Project.

iii. If Prime Contractor is planning to self-perform the Work in accordance with the Contract Documents and no Key Subcontractor(s) have been identified in the Response, Respondent shall provide a list of two (2) additional projects, for each Key Subcontractor role being replaced, that were of similar scope to the Work that would have been performed by the Key Subcontractor being replaced and that have been completed in the State of Texas within the last ten (10) years. Prime Contractor’s Key Personnel shall have participated in a minimum of one (1) of the two (2) projects listed, for each Key Subcontractor role being replaced. Describe the role served by the proposed staff on those projects.

Key Electrical Subcontractor Performance Project #1

Name of Sub-Contractor:

Project Name:
Identify if the Project was performed by Sub-Contractor or if Prime Contractor Self-Performed
Utility/Owner name:
Utility/Owner Project Manager’s name: and contact information to include a valid, recently verified email and telephone number:
Proposed Key Subcontractor’s Key Personnel who participated on this project:
Key Personnel’s role on this project:
Project is within the last ten (10) years:	Yes No
Key Sub-Contractor’s Key Personnel involved in this Project were identified on the organizational chart:	Yes No
Project has similar size, scope, and complexity to the work described in the Contract Documents:	Yes No
Detailed project description and explanation for why it is comparable to proposed Key Subcontractor’s role on the Project:
Original bid/price and final construction in place costs:
Total costs for all change orders, as well as an explanation regarding the reason for specific change orders:
Construction Contract Notice to Proceed (NTP) Date:
Identify whether the Project was completed on-time and within budget:	On time: Yes No Within budget: Yes No
Original Contract Time (specify Calendar Days or Working Days):
Original Contract Substantial Completion Date and Actual Substantial Completion Date:
Original Contract Completion Date and Actual Completion Date:
Actual number of days beyond the original contract:
Actual number of days added through change orders. If Contract time extensions were added to the contract as a result of Key Sub-Contractor’s responsibilities, provide a short explanation of each.
The recovery schedule/plan and implementation of such, if it was required. If a recovery/plan schedule was implemented, describe whether the project was successfully brought back on schedule. Please discuss, as necessary and deemed appropriate.

Key Electrical Subcontractor Performance Project #2

Name of Contractor:

Project Name:
Identify if the Project was performed by Sub-Contractor or if Prime Contractor Self-Performed
Utility/Owner name:
Utility/Owner Project Manager’s name: and contact information to include a valid, recently verified email and telephone number:
Proposed Key Subcontractor’s Key Personnel who participated on this project:
Key Personnel’s role on this project:
Project is within the last ten (10) years:	Yes No
Key Sub-Contractor’s Key Personnel involved in this Project were identified on the organizational chart:	Yes No
Project has similar size, scope, and complexity to the work described in the Contract Documents:	Yes No
Detailed project description and explanation for why it is comparable to proposed Key Subcontractor’s role on the Project:
Original bid/price and final construction in place costs:
Total costs for all change orders, as well as an explanation regarding the reason for specific change orders:
Construction Contract Notice to Proceed (NTP) Date:
Identify whether the Project was completed on-time and within budget:	On time: Yes No Within budget: Yes No
Original Contract Time (specify Calendar Days or Working Days):
Original Contract Substantial Completion Date and Actual Substantial Completion Date:
Original Contract Completion Date and Actual Completion Date:
Actual number of days beyond the original contract:
Actual number of days added through change orders. If Contract time extensions were added to the contract as a result of Key Sub-Contractor’s responsibilities, provide a short explanation of each.
The recovery schedule/plan and implementation of such, if it was required. If a recovery/plan schedule was implemented, describe whether the project was successfully brought back on schedule. Please discuss, as necessary and deemed appropriate.

Key Instrumentation and Controls Subcontractor Performance Project #1

Name of Contractor:

Project Name:
Identify if the Project was performed by Sub-Contractor or if Prime Contractor Self-Performed
Utility/Owner name:
Utility/Owner Project Manager’s name: and contact information to include a valid, recently verified email and telephone number:
Proposed Key Subcontractor’s Key Personnel who participated on this project:
Key Personnel’s role on this project:
Project is within the last ten (10) years:	Yes No
Key Sub-Contractor’s Key Personnel involved in this Project were identified on the organizational chart:	Yes No
Project has similar size, scope, and complexity to the work described in the Contract Documents:	Yes No
...

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