Douglas County - Audio System Upgrade for Courtroom #1

Agency: Douglas County
State: Nebraska
Level of Government: State & Local
Category:
  • 58 - Communications, Detection and Coherent Radiation Equipment
  • 70 - General Purpose Information Technology Equipment (including software).
  • D - Automatic Data Processing and Telecommunication Services
  • J - Maintenance, Repair, and Rebuilding of Equipment
Opps ID: NBD15001690778967582
Posted Date: Sep 11, 2020
Due Date: Sep 25, 2020
Source: Members Only

Douglas County - Audio System Upgrade for Courtroom #1

Opening Date: 11:00 a.m. CT on Friday, September 25, 2020

Contact Information: via email to bidquestions@douglascounty-ne.gov

Description: Per specifications.

Link to Documents: Quote Documents ;

Attachment Preview

MLH
Douglas County Purchasing Department
1819 Farnam Street Room 902
Omaha, NE 68183-0902
(402)444-7155
REQUEST FOR QUOTATION
ON DOUGLAS COUNTY
Audio System Upgrade for Courtroom #1
NOT AN ORDER
Publish date:
Friday, September 11, 2020
COMPANY NAME:
L
Quote must be received and date stamped no later than: DEPARTMENT
11:00 a.m. CT on Friday, September 25, 2020
Juvenile Court Admin.
Please use this form to quote price, terms, and
delivery on the items described below. Vendor
must provide all requested information and sign
form to receive consideration. Quote should be
mailed, faxed or emailed to the Douglas County
Purchasing Department.
ADDRESS:
CITY / STATE:
.
WE QUOTE YOU AS BELOW
EMAIL:
PHONE#:
. FAX#:
Submitted by (print):
ZIP CODE:
TERMS
QUANTITY
F.O.B.
DATE SHIPMENT CAN BE MADE
Delivered
DESCRIPTION
. SIGNATURE:
OFFICIAL TITLE:
SHIPMENT VIA
DATE
UNIT PRICE
AMOUNT
Douglas County is seeking quotes from qualified vendors for Audio
System Upgrade for Courtroom #1.
LUMP SUM QUOTE:
$__________
Questions regarding this quote must be emailed to bidquestions@douglascounty-ne.gov and must be
received by 11:00 a.m. CT on: Friday, September 18, 2020
Vendor must include the quote title in the subject line. Answers to questions will be posted via addendum
no later than: Monday, September 21, 2020
Quote should be sent to Douglas County Purchasing using one of the following methods:
MAIL TO: Douglas County Purchasing, 1819 Farnam St Rm 902, Omaha, NE 68183-0902
EMAIL TO: quotes@douglascounty-ne.gov (Quote title must be in the subject line of the email.)
FAX TO: (402)444-5423
DOUGLAS COUNTY
REQUEST FOR QUOTATION
ON: DOUGLAS COUNTY - Audio System Upgrade for Courtroom #1
NOT AN ORDER
Page 2
CLAUSES - TERMS AND CONDITIONS
Conflict of Interest: Pursuant to all state and local rules, CONTRACTOR assures Douglas County (COUNTY) that no elected Official
or any officer or COUNTY employee shall have a financial interest, direct or indirect, in any COUNTY agreement. In the performance
of this agreement, CONTRACTOR will avoid all conflicts of interests or appearances of conflict of interest. CONTRACTOR will report
any conflict of interest immediately to the COUNTY. CONTRACTOR did not and will not provide any money or other benefit of any
kind to any COUNTY employee in the procuring of, facilitation of, and execution of or during the duration of this Agreement.
Communication with Staff: From the date this bid is issued until a contract is awarded, communication regarding this solicitation
between potential vendors and individuals employed by Douglas County is prohibited. Only written communication via email to
bidquestions@douglascounty-ne.gov is permitted. Once an award is made the vendor will be permitted to speak with person(s)
participating in contract negotiations. Violation of these conditions may be considered sufficient cause to reject a vendor’s bid and/or
selection irrespective of any other condition. The following exceptions to these restrictions are permitted: (1) Contacts made pursuant
to any pre-existing contracts or obligations; (2) County staff and/or vendor staff present at a Pre-Proposal Conference, if scheduled,
when recognized by the County as staff facilitating the meeting for the purpose of addressing questions; and (3) Presentations, key
personnel interviews, clarification sessions or discussions to finalize a contract, as requested by Douglas County.
Unavailability of Funding: Due to possible future reductions including but not limited Douglas County (COUNTY), State and/or
Federal appropriations, the COUNTY cannot guarantee the continued availability of funding for this Agreement, notwithstanding the
consideration stated in this Agreement. In the event funds to finance this Agreement become unavailable either in full or in part due to
such reduction in appropriations, the COUNTY may terminate the Agreement or reduce the consideration upon notice in writing to
Contractor. The notice shall be delivered by certified mail, return receipt requested, or in person with proof of delivery. The COUNTY
shall be the final authority as to the availability of funds. The effective date of such Agreement termination or reduction in
consideration shall be specified in the notice as the date of service of the notice or the actual effective date of the COUNTY, State
and/or Federal funding reduction, whichever is later. Provided, that reduction shall not apply to payments made for services
satisfactorily completed prior to the effective date. In the event of a reduction of consideration, Contractor may cancel this Agreement
as of the effective date of the proposed reduction upon the provision of advance written notice to COUNTY.
Assignment and Delegation: This Agreement is exclusive to the Parties and rights may not be assigned nor duties delegated by
either Party except on prior written consent of the other. Any attempted assignment or delegation without such approval shall be void
and shall constitute a material breach of contract. Any and all additional fees, charges, costs or expenses, which result from an
approved assignment or delegation, shall be paid by the assigning/delegating Party.
Termination: Douglas County may terminate the awarded contract at any time if the vendor fails to carry out the terms or fails to
make substantial progress toward the fulfillment of the contract obligations. In such event, the County shall provide the vendor with
thirty (30) days written notice of conditions which endanger contract performance. If after such notice the vendor fails to remedy these
conditions, the County may send a certified letter to the vendor for immediate cancellation of the contract. In such event, the County
would receive a pro-rated portion of the value of the performance bond depending on the value of the remaining portion of the
contract. The County will give the vendor sixty (60) days’ notice of termination of contract if appropriations cease. Douglas County
may also terminate the agreement for any reason upon 30 days notice.
Payment Terms: Net 30 payment terms shall apply to all invoices billed to Douglas County. Payment of invoice amount will occur
within 30 days following receipt of invoice or receipt of goods/services, whichever is later.
Drug Free Policy: CONTRACTOR assures Douglas County that CONTRACTOR has established and maintains a drug free
workplace policy.
SIGN ALL COPIES
Firm
By
Title
CONTINUATION SHEET
DOUGLAS COUNTY
REQUEST FOR QUOTATION
ON: DOUGLAS COUNTY - Audio System Upgrade for Courtroom #1
NOT AN ORDER
Page 3
CLAUSES - TERMS AND CONDITIONS
FEDERAL DEBARMENT OR SUSPENSION
Has bidder or its principals been debarred or suspended from Federal contracts?
YES
NO (failure to provide a response may be cause for rejection of bid)
Bidder certifies by submission of this bid that neither it nor its principals are presently debarred or suspended from participation in
Federal contracts. If during the term of the agreement the awarded bidder or any person engaged in performing this agreement
becomes debarred or suspended such Party shall notify Douglas County immediately.
Equal Employment Opportunity: In accordance with the Nebraska Fair Employment Practice Act, Neb. Rev. Stat. §48-1122, the
Contractor agrees that neither it nor any of its subcontractors shall discriminate against any employee, or applicant for employment
to be employed in the performance of this Agreement, with respect to hire, tenure, terms, conditions, or privileges of employment
because of the race, color, religion, sex, disability, or national origin of the employee or applicant.
Non-Discrimination: Both Parties agree that in accordance with 42 USCS 12101 et seq., the Nebraska Fair Employment Practice
Act - Neb.Rev.Stat. §48-1122, and Omaha Municipal code 13-89, they will not discriminate against any employee or applicant for
employment, to be employed in the performance of this Agreement, with respect to hire, tenure, terms, conditions, or privileges of
employment because of the age, race, color, religion, sex, disability, or national origin of the employee or applicant. None of the
Parties shall, in the performance of this Agreement, discriminate or permit discrimination in violation of federal or state laws or local
ordinances.
E-Verify: New Employee Work Eligibility Status (Neb. Rev. Stat. §4-108-114)
The Contractor is required and hereby agrees to use a federal immigration verification system to determine the work eligibility status
of new employees physically performing services within the state of Nebraska. A federal immigration verification system means the
electronic verification of the work authorization program authorized by the Illegal Immigration Reform and Immigrant Responsibility
Act of 1996, 8 U.S.C. 1324a, known as the E-Verify Program, or an equivalent federal program designated by the United States
Department of Homeland Security or other federal agency authorized to verify the work eligibility status of a newly hired employee. If
the Contractor is an individual or sole proprietorship, the following applies:
1. The Contractor must complete the United States Citizenship Attestation Form, available on the Department of Administrative
Services website at www.das.state.ne.us .
2. If the Contractor indicates on such attestation form that he or she is a qualified alien, the Contractor agrees to provide the US
Citizenship and Immigration Services documentation required to verify the Contractor’s lawful presence in the United States
using the Systematic Alien Verification for Entitlements (SAVE) Program.
3. The Contractor understands and agrees that lawful presence in the United States is required and the Contractor may be
disqualified or the contract terminated if such lawful presence cannot be verified as required by Neb. Rev. Stat. § 4-108.
INSURANCE: Each bidder must provide a Certificate of Insurance with their bid documents which details their current
levels of coverage.
FOLLOWING AWARD OF CONTRACT: For County projects where the scope of work will be less than $200,000.00, it is required
that the awarded contractor provide a Certificate of Insurance meeting or exceeding the following levels of insurance:​(1) adequate
workers’ compensation (statutory); (2) commercial general liability in an amount not less than ​ $250,000 for any person for any
number of claims arising out of a single occurrence and not less than ​$500,000 for all claims arising out of a single occurrence; and
(3) property damage insurance in an amount not less than​ $500,000; and naming DOUGLAS COUNTY as an additional insured,
except for Workers’ Compensation policies/certificates, for the term of the agreement. ​ Certificates of Insurance are required
before service begins.
FOLLOWING AWARD OF CONTRACT: For County projects where the scope of work will exceed $200,000.00, it is required that the
awarded contractor provide a Certificate of Insurance meeting or exceeding the following levels of insurance: ​(1) adequate workers’
compensation (statutory); (2) commercial general liability in an amount not less than $​ 1,000,000 for any person for any number of
claims arising out of a single occurrence and not less than ​$5,000,000 for all claims arising out of a single occurrence; and (3)
property damage insurance in an amount not less than​ $500,000; and naming DOUGLAS COUNTY as an additional insured, except
for Workers’ Compensation policies/certificates, for the term of the agreement. ​ Certificates of Insurance are required before
service begins.
SIGN ALL COPIES
Firm
By
Title
CONTINUATION SHEET
DOUGLAS COUNTY
REQUEST FOR QUOTATION
ON: DOUGLAS COUNTY - Audio System Upgrade for Courtroom #1
NOT AN ORDER
Page 4
CLAUSES - TERMS AND CONDITIONS
INDEPENDENT VENDOR: Both parties understand and agree that (vendor) is an independent vendor under the provisions of this
Agreement and not employed by or otherwise affiliated with Douglas County (COUNTY) or the City of Omaha (CITY). Employees of
vendor (if any) are not employees of COUNTY/CITY. Each Party shall pay all wages, salaries and other amounts due its employees
and shall be responsible for all reports, obligations, and payments pertaining to social security taxation, income tax withholding,
workers’ compensation, unemployment compensation, group insurance coverage, collective bargaining agreements or any other
such similar matters. Both parties understand and agree that vendor is solely responsible for acquiring and maintaining, for the term
of this Agreement, adequate general and special liability insurance, including but not limited to workers’ compensation insurance,
sufficient to protect vendor’s ability to complete performance under this Agreement. Neither Party shall have any authority to bind the
other by or with any contract or agreement, nor to impose any liability upon the other. All acts and contracts of each shall be in its
own name and not in the name of the other.
EXTRAORDINARY EVENTS: In the event of a pandemic, natural disaster, terroristic attack, or closure of a facility due to
construction, remodeling or sale or any other extraordinary event which results in one, some or all of the listed facilities in this
Agreement being closed for two weeks or more, Douglas County may discontinue services upon immediate notice.
Liquidated damages shall be assessed at a rate of 1% of the total purchase order amount per calendar day that satisfactory
installation is not fully complete. Satisfactory installation shall occur on or before the date agreed to at the time of the bid or
purchase award between the County and the awarded bidder. Satisfactory installation shall also be deemed to include product or
purchase compliance with all specifications set forth in the bid award. The amount of liquidated damages shall be deducted from any
monies due the awarded bidder by the County. If applicable, when the monies due to the awarded bidder are not sufficient to satisfy
the County's liquidated damages, the awarded bidder shall submit payment to the County the amount to satisfy any outstanding
liquidated damages owed within 10 days of the date of non-performance.
The County may, at its sole discretion, allow "excusable delays" when assessing if liquidated damages are applicable. An excusable
delay is defined as a delay that causes disruption to the installation schedule but which is beyond the awarded bidder's control.
Excusable delay may include delays caused by weather, strikes, or natural disasters. Any determination of excusable delay by the
County shall be limited in time and scope and shall not be a guarantee or promise of future determinations of excusable delay by the
County.
ACCEPTANCE OF MATERIAL: Unless otherwise stated in specifications, all components used in the manufacture or construction
of materials, supplies and equipment, and all finished materials, will be new, the latest make/model, of the best quality, and the
highest grade workmanship. Material delivered under this proposal will remain the property of the Bidder until: (1) A physical
inspection and actual usage of the material is made and found to be acceptable to the County; and (2) Material is determined to be in
full compliance with the bidding documents and accepted bid. In the event the delivered material is found to be defective or does not
conform to the bidding documents and accepted bid, the County reserves the right to cancel the order upon written notice to the
Bidder and return materials to the Bidder at Bidder's expense.
Awarded Bidder will be required to furnish title to the material, free and clear of all liens and encumbrances, issued in the name of
Douglas County, Nebraska, as required by the bidding documents or purchase orders. Awarded Bidder’s advertising decals, stickers
or other signs will not be affixed to equipment. Vehicle mud flaps will be installed blank side out with no advertisements.
Manufacturer's standard production forgings, stampings, nameplates and logos are acceptable.
SIGN ALL COPIES
Firm
By
Title
CONTINUATION SHEET
EMPLOYEE CLASSIFICATION ACT:
Each contractor who performs construction or delivery service pursuant to this contract shall
submit with their bid submission an affidavit attesting that (1) each individual performing
services for such contractor is properly classified under the Nebraska Employee Classification
Act, 2010 LB 563 ("the Act"); (2) such contractor has completed a Federal I-9 Immigration form
and has such form on file for each employee performing services; (3) such contractor has
complied with Neb. Rev. Stat. Section 4-114 (Federal Immigration Verification System--E-
Verify); (4) such contractor has no reasonable basis to believe that any individual performing
services for such contractor is an undocumented worker; and (5) as of the time of the contract,
such contractor is not barred from contracting with the state or any political subdivision pursuant
to the Act. The contractor shall follow the provisions of the Act. A violation of the Act by a
contractor is grounds for rescission of the contract by City of Omaha/Douglas County.
CONTRACTOR shall follow the provisions of the Employee Classification Act (Act). A
violation of the Act will be a material breach and, in addition to any other remedies, be grounds
for immediate contract rescission. If CONTRACTOR is performing construction or providing
delivery service, CONTRACTOR shall submit an affidavit that complies with the
Act. CONTRACTOR will also ensure that all subcontractors performing services for Contractor
will also complete affidavits that comply with the Act. Contractor may submit the affidavit(s)
with their bid submission. In all circumstances, Contractor shall provide the affidavits
before work or services are undertaken pursuant to this Agreement.
Following award, if CONTRACTOR changes or adds additional subcontractors,
CONTRACTOR shall ensure that the subcontractor provides an Employee Classification Act
affidavit to Douglas County Purchasing Department before that subcontractor begins work or
services.
All Employee Classification Act affidavits shall be sent to: Douglas County Purchasing Agent,
1819 Farnam Street, Room 902, Omaha NE 68183.
FAIR LABOR STANDARDS:
CONTRACTOR agrees to maintain FAIR LABOR STANDARDS as defined in Neb. Rev Stat §
73-104. CONTRACTOR has filed with Douglas County (City/County Purchasing) a statement
that it is complying with and will continue to comply with, fair labor standards as provided in
Neb. Rev. Stat. §§73-102 & 73-104. In addition, CONTRACTOR assures County that it will
continue to comply with statutory fair labor standards throughout its performance under this
contract.
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