RFP Title: New Vehicle Purchase
RFP Number: RFP-SC-91323-MS
REQUEST FOR
PROPOSALS
JUDICIAL COUNCIL OF CALIFORNIA ON BEHALF OF
SUPREME COURT OF CALIFORNIA
REGARDING:
New Vehicle Purchase RFP-SC-91323-MS
PROPOSALS DUE:
Thursday, 10/12/2023 NO LATER THAN 3:00 P.M. PACIFIC TIME
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RFP Title: New Vehicle Purchase
RFP Number: RFP-SC-91323-MS
1.0 BACKGROUND INFORMATION
1.1 Background. The Judicial Council of California (“Judicial Council” or “JBE”),
chaired by the Chief Justice of California, is the chief policy making agency of the
California judicial system. The California Constitution directs the council to
improve the administration of justice by surveying judicial business,
recommending improvements to the courts, and making recommendations
annually to the Governor and the Legislature. The council also adopts rules for
court administration, practice, and procedure, and performs other functions
prescribed by law. The Judicial Council of California is the staff agency for the
council and assists both the council and its chair in performing their duties.
1.2 Purpose of this RFP. The Judicial Council is responsible for managing certain
administrative functions for the Courts in California’s justice system. On behalf
of the Supreme Court of California (“Court”), the Judicial Council seeks bids
(“Proposal”) from qualified bidders (“Bidders”) for the purchase of two (2) new
vehicles further described within Section 2.0, Description of Goods of this RFP.
2.0 DESCRIPTION OF GOODS
The Judicial Council seeks goods and services from a person or entity with expertise in
the following:
Vehicle Purchases: 2023 Chevy Suburban LT (Quantity 2)
At a minimum, the vehicles being purchased must include the following features:
Automatic Transmission
Bumper to Bumper Warranty
Bluetooth technology
Front and rear floormats
AM/FM radio
Adjustable steering column
Adjustable front seats
Cruise control
Air conditioning
Spare tire
Driver and passenger front-impact airbags
Power mirrors
Spare Keys (total 4 keys per vehicle)
Under Public Resources Code (PRC) section 25722.7, fleet vehicle purchases by Judicial
Branch Entities (“JBE(s)”) must meet minimum fuel economy standards. Under PRC
25722.7(a) and (b), fleet vehicle purchases must meet the fuel economy standard in section
3620.1 of the State Administrative Manual (SAM), which sets forth a minimum miles per
gallon standard for the combined annual purchases of vehicles by each JBE. Please refer
to PRC 25722.7 and SAM 3620.1 for further information.
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RFP Title: New Vehicle Purchase
RFP Number: RFP-SC-91323-MS
The Bidder will register the vehicles for purchase with the Department of Motor Vehicles.
The Bidder will install temporary registration documents on each vehicle prior to delivery
to the Court. The Bidder will provide EXEMPT license plates and registrations within
thirty (30) days of delivery of the vehicles. The Bidder shall cooperate and furnish any and
all information or documentation which may be reasonably necessary for compliance with
the provisions of this Section or any federal, state or local law, rule, regulation or ordinance.
Insurance: The Court shall be responsible for providing vehicle liability protection and
collision coverage for claims or lawsuits resulting from the operation of a vehicle. The
coverage will be provided through the State Motor Vehicle Self-Insurance Program
(VELSIP) and will cover liability arising out of the operation of each vehicle with limits
of liability as established by the State of California Office of Risk and Insurance
Management (ORIM), and more fully set forth in the State Administrative Manual, section
2420.
The Bidder must provide a listing of all participating locations for vehicle pickup as part
of the Bidder’s response to this RFP. The ability of the Bidder to provide pickup at a
designated location requested by the Court is preferable. Requested locations are San
Francisco, Oakland, or Marin.
3.0 TIMELINE FOR THIS RFP
The Judicial Council has developed the following list of key events related to this RFP.
All dates are subject to change at the discretion of the Judicial Council.
EVENT
RFP issued
Deadline for questions to
solicitations@jud.ca.gov
Questions and answers posted
Latest date and time proposal may be submitted
electronically
Public Opening of Cost Proposals
Join on your computer, mobile app or room
device
Click here to join the meeting
Meeting ID: 284 542 034 635
Passcode: yfxMpg
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Join with a video conferencing device
178332609@teams.bjn.vc
DATE
Wednesday 9/27/2023
Wednesday 10/4/2023 COB
Friday 10/6/2023
Thursday 10/12/2023 at
3:00pm
Monday 10/16/2023 at
10:00am
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RFP Title: New Vehicle Purchase
RFP Number: RFP-SC-91323-MS
EVENT
Video Conference ID: 116 303 150 1
Alternate VTC instructions
Or call in (audio only)
+1 415-906-0569,,632688032# United States, San
Francisco
Phone Conference ID: 632 688 032#
Find a local number | Reset PIN
DATE
Evaluation of Proposals (estimate only)
Notice of Intent to Award (estimate only)
Issuance of Purchase Order (estimate only)
Monday 10/16/2023
Wednesday 10/18/2023
Friday 10/25/2023
4.0 RFP ATTACHMENTS
The following attachments are included as part of this RFP:
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RFP Title: New Vehicle Purchase
RFP Number: RFP-SC-91323-MS
ATTACHMENT
Attachment 1:
Administrative Rules
Governing RFPs
(Non-IT Services)
Standard Terms and
Conditions
Attachment 2 and
Purchase Orders
Terms and
Conditions part of
Attachment 2
Attachment 3:
Bidder’s Acceptance
of Terms and
Conditions
Attachment 4:
General
Certifications Form
Attachment 5: Darfur
Contracting Act
Certification
Attachment 6A:
Payee Data Record
Form STD 204
Attachment 6B:
Payee Data Record
STD 205
Attachment 7: Unruh
and FEHA
Certification
Attachment 8:
Bidder Declaration
Attachment 9:
DVBE Declaration
DESCRIPTION
These rules govern this solicitation.
If selected, the person or entity submitting a proposal must agree
to the terms and conditions per attachment
http://www2.courtinfo.ca.gov/termsandconditions8.pdf Note: A material
exception to the Terms and Conditions will render a
proposal non-responsive.
This form needs to be signed by Bidder and submitted with
proposal, The Bidder must indicate acceptance of the Terms and
Conditions.
The Bidder must complete the General Certifications Form and
submit the completed form with its proposal.
The Bidder must complete the Darfur Contracting Act
Certification and submit the completed certification with its
proposal.
This form contains information the Judicial Council requires in
order to process payments and must be submitted with the
proposal.
This form is optional. This form is used to provide remittance
address information if different than the mailing address on the
STD 204 – Payee Data Record. Use this form to provide
additional remittance addresses and additional Authorized
Representatives of the Payee not identified on the STD 204.
The Bidder must complete the Unruh Civil Rights Act and
California Fair Employment and Housing Act Certification.
Complete this form only if Bidder wishes to claim the DVBE
incentive associated with this solicitation.
Complete this form only if Bidder wishes to claim the DVBE
incentive associated with this solicitation.
5.0 SUBMISSIONS OF PROPOSALS
5.1 Proposals should provide straightforward, concise information that satisfies
the requirements of the “Proposal Contents” section below. Emphasis should
be placed on conformity to the RFP’s instructions and requirements, and
completeness and clarity of content.
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